Agenda, decisions and minutes

Surrey Heath Local Committee
Thursday, 14 June 2018 7.00 pm

Venue: High Cross Church, Knoll Road, Camberley, GU15 3SY

Contact: Jessica Edmundson  Surrey County Council Surrey Heath Borough Council, Surrey Heath House, Knoll Road, Camberley, GU15 3HD

Items
No. Item

OPEN FORUM pdf icon PDF 49 KB

Questions and responses from the informal open forum session are attached as Annex A.

16/18

APOLOGIES FOR ABSENCE

17/18

MINUTES OF THE LAST MEETING pdf icon PDF 149 KB

18/18

DECLARATIONS OF INTEREST

    Declarations of Interest

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter;

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    There were none.

19/18

PETITIONS

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.

     

    Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

    Minutes:

    Four petitions were received. An officer comment was provided at the meeting to all petitions. Lead petitioners for two of the petitions were present and invited to address the committee for up to 3 minutes on the details of their petitions.

20/18

PETITION: TRAFFIC CALMING ON KINGS RIDE, CAMBERLEY pdf icon PDF 253 KB

    An officer comment to the following petition is included within: The development of  Kings Lodge had a planning condition to add traffic calming to Kings Ride. At the Planning Committee meeting and in e-mail correspondence local residents were meant to be involved in the implementation of this scheme.

     

    The current scheme is not what was proposed by the local residents. Unelected council workers overrode decisions taken by elected Councillors. We the undersigned do not accept that this is democracy or a fulfilment of the planning condition. The scheme needs to be in a position that is effective at reducing speeding traffic and consulted with, and considerate to, residents.

    Minutes:

    Declarations of interest: None


    Officers attending:
    Jason Gosden, Senior Traffic Engineer, SCC on behalf of Angela Goddard, Transportation Development and Planning (TDP), SCC


    Petitions, Public Question, Statements:
    The lead petitioner, Mrs Garner addressed the committee with details of her petition. This included Police statistics about speeding on Kings Ride and the lack of consultation that had occurred on the scheme with residents. She highlighted the developer of the care home should have completed said works prior to anyone taking up residence in the home. Residents had now been in situ for over 1 year and the works were still incomplete. Mrs Garner indicated that the positions of the current chicanes didn’t seem to help the speeds along the road and priority was currently given to road users who already had it.

     

    A lengthy discussion on the matter was had between the lead petitioner, Highways Officer and members.


    Key points from the discussion:

     

    ·         Mrs Garner met with 2 TDP officers onsite at the beginning of May. At which time an action plan was verbally agreed. This was also formalised in writing by officers at Surrey Heath Borough Council (SHBC) and Mrs Garner should have received a copy of this. Since this time Mrs Garner noted she had received no further correspondence or evidence of timescales.

    ·         The developer had been formally written to for timescales of the action plan and to complete the outstanding work in order for the Stage 3 Safety Audit to be carried out. The developer had been given 21 days to respond to this letter. Failure to respond with the requested information was to result in the County Council using the cash deposit they hold to complete the works.

    Resolution: The Surrey Heath Local Committee agreed to note the officers response.

21/18

PETITION: REPLACE ZEBRA CROSSING ON MYTCHETT ROAD WITH A PUFFIN CROSSING pdf icon PDF 709 KB

    An officer comment to the following petition is included within: We would like the zebra crossing at the junction with Rorkes Drift and Potteries Lane changed to a puffin crossing to enable school children and residents to cross safely. We are encouraging healthy choices for our children by walking to school and preventing congestion-and associated hazards-around school gates. We need to be reassured that cars will stop; a traffic-light controlled puffin crossing is a safe solution for our children.

     

     

    Minutes:

    Declarations of interest: None


    Officers attending:
    Jason Gosden, Senior Traffic Engineer, SCC

    Petitions, Public Question, Statements: The lead petitioner, Mrs Warne addressed the committee detailing that the current crossing in place is often ignored by speeding cars. With new developments in the area this problem was only likely to worsen. Parents and children were encouraged to walk to school wherever possible but with dangerous crossings it made it harder to do safely.

    Mrs Warne acknowledged that the request was not a cheap one but felt a signalised crossing was necessary to improve safety.


    Key points from the discussion:

     

    ·         It was noted that a signalised crossing was not necessarily safer as many motorists do drive through red lights.

    ·         Highways officers have looked at the site and its proximity to a side road meant that it was not possible to change the crossing. Signalised crossing are directional and with motorists approaching from a nearby side road could mean they do not see the signal to stop.

    ·         There is little or no scope to move the crossing because of side roads and properties in the nearby area.

    ·         If funding could be found to update the current old fashioned belisha beacons to the new zebrite lights this would greatly improve the visibility and safety of the current crossing.

    ·         Cllr Paul Deach had been in discussions with the Highways Team and was proposing to support the light replacement with £2,500 from his members highways fund.

     

    Resolution: The Surrey Heath Local Committee agreed to note the officers response

     

22/18

PETITION: IMPLEMENT SPEED RESTRICTION MEASURES ON WHITMOOR ROAD, BAGSHOT pdf icon PDF 2 MB

    An officer comment to the following petition is included within: Help make Whitmoor Road and Connaught Park a safer place for everyone! As the main access route to Connaught Park Housing Estate, Whitmoor Road is in constant use from: * Residents / Visitors * Families attending Bagshot Community Centre (Little Echoes Day Nursery and Curley Park Rangers FC) * Parents parking to drop their children at Bagshot Infant School / Connaught Junior School * Pedestrians crossing the road to visit Lightwater Country Park (via the motorway foot bridge) Despite the clear 30mph speed signs, the long open nature of Whitmoor Road means vehicles can regularly be seen exceeding this limit to excess (conservatively 40-50mph). Having approached Surrey County Council in March 2017, they confirmed "a brief hand held survey on the road identified that average speeds are high". However, as only one serious accident had occurred along Whitmoor Road, any scheme would only be ranked 28th in the Council's priority list. One year later the scheme had only moved up to rank 25th!! Why should we wait for someone to have a serious accident or lose their life? Let's make Connaught Park a safer place now.

     

    Additional documents:

    Minutes:

    Declarations of interest: None


    Officers attending:
    Jason Gosden, Senior Traffic Engineer, SCC


    Petitions, Public Question, Statements:
    No member of the public was in attendance to speak about this petition. However, members did discuss possible options to help alleviate the problem.


    Key points from the discussion:

     

    ·      Members queried whether it was possible to include 30mph repeater signs along the length of the road to remind road users of the speed limit. The Highways Officer confirmed that this was not possible as the National Policy does not permit repeater signs to be erected where you have a 30mph speed limit on a road that has street lighting.

    ·      In recent history a condition for a developer was to include 6 vehicle activated signs (VAS) along the length of the road.

    ·      It was noted by Bagshot councillors that the Road Safety Record was not an accurate reflection of the dangers of the road; there were many near misses.

    ·      A community speed watch had been in place in the past but volunteers had not continued due to the verbal abuse received from motorists.  

     

    Resolution: The Surrey Heath Local Committee agreed to note the officers response.

     

23/18

PETITION: POTHOLES IN HEATHERSIDE pdf icon PDF 50 KB

    An officer comment to the following petition is included within: We the undersigned petition Surrey County Council to repair and maintain pot-holes, roads & pavements on and around Heatherside, Surrey Heath. To prevent potential accidents to children, families, motorists (and vehicles) and all other residents that live and work on Heatherside, including visitors

    Minutes:

    No member of the public was in attendance to speak on this petition.

     

    Resolution: The Surrey Heath Local Committee agreed to note the officers response.

     

24/18

WRITTEN PUBLIC QUESTIONS pdf icon PDF 66 KB

    To answer any written questions from residents or businesses within the area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon, four working days before the meeting.

    Minutes:

    One question was received in preparation for this meeting. The written question and response was provided as part of the supplementary papers.

     

    Each questioner has the opportunity to ask one supplementary question.

     

    A representative from West End Parish Council, Cllr Graham Alleway was in attendance to ask a supplementary question.

     

    Supplementary question: I do not have a supplementary question as such but I’d like to say that I am disappointed with the response that has been provided. The problem is already bad and nothing will be done until all the developments are complete. By his point the problem will only be much worse, not better.

     

    Response: The Safer Travel Team from SCC are in agreement with the school that this will be looked at once the developments have been completed and are inhabited as they will then know the impact and true effect the extra traffic will have.

     

25/18

WRITTEN MEMBERS QUESTIONS

26/18

SURREY HEATH MAJOR SCHEMES UPDATE [EXECUTIVE FUNCTION - FOR INFORMATION] pdf icon PDF 130 KB

    This report provides an update on the A30 London Road / Camberley Town Centre highway improvements, which are to be considered at the upcoming Surrey County Council (SCC) Cabinet meeting on 17th July 2018.  This update includes the public consultation carried out to date, and a summary of the components that will be included in a future Business Case submission.

     

    Additional documents:

    Minutes:

    Declarations of interest: None

     

    Officers attending: Kevin Ratnasingam, Transport Strategy Projects Manager, SCC; Paul Millin, Strategic Transport Group Manager, SCC and David Stempfer, Major Transport Projects Manager, SCC

     

    Petitions, Public Question, Statements: none

     

    The SCC Officers attended the committee to inform both members and the public about the progress that had been made on both the Meadows roundabout improvement works and the future A30 scheme in collaboration with Surrey Heath Borough Council.

     

    Key points from the discussion:

     

    ·      It was noted that work was very shortly starting on the Meadows roundabout and that the majority of this was to be overnight. The work was expected to be completed in 8-10 months.

    ·      A lot of work had gone in to ensuring good engagement with residents and stakeholders both in Surrey Heath and across the borders.

    ·      The officers noted a correction was required in section 5.1 of the report. The contribution from Surrey Heath Borough Council was £770k and not £740k as indicated.

    ·      Members discussed the A30 bus lane and the planned proposals to make this 7am-7pm. It was thought that this would reduce confusion for road users but would increase queuing. Therefore better bus lane signage may be required.

     

    Members thanked the officers for attending and for the update. The committee invited them to return to the Surrey Heath Local Committee later in the year when the Traffic Regulation Orders (TRO) were to be agreed. 

     

27/18

HIGHWAYS UPDATE REPORT [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 538 KB

    To report progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2018/19 financial year.

     

    To provide an update on the latest budgetary position for highway schemes and revenue maintenance.

     

    To report on relevant topical highways matters.

     

    To consider reducing the speed limit from 60mph to 40mph on a section of Woodlands Lane, Windlesham.

     

    Additional documents:

    Decision:

    The Surrey Heath Local Committee agreed:

     

    i)      that a notice is advertised in accordance with the Traffic Regulation Act 1984, the effects of which would be to revoke any existing traffic orders necessary, and introduce a 40mph speed limit to the length of the C4 Woodlands Lane (Windlesham) that is currently subject to national speed limit, 60mph (as shown in Annex 1).

    ii)     Agree that any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways in consultation with the Chairman and Vice-Chairman of the Local Committee  and the local Divisional Member, and that this issue only be returned to Committee if any objections prove insurmountable

    iii)    Agree that the Order be made once any objections have been considered and resolved

     

    Reason for decisions

     

    The above decisions were made to help provide a more consistent and appropriate speed limit along the length of Woodlands Lane in Windlesham.

     

     

    Minutes:

    Declarations of interest: None

     

    Officers attending: Jason Gosden, Senior Traffic Engineer, SCC

     

    Petitions, Public Questions, Statements: none

     

    The Senior Traffic Engineer introduced the report, asking members to note they had one decision to make with regards to the reduction of the speed limit on Woodlands Lane, Windlesham

     

    Key points from the discussion:

     

    ·      Members asked specifically about the proposed antiskid work on Red Road at the junction with Macdonald Road, Lightwater, asking if there were any more timelines on this that could be reported to residents. The Traffic Engineer didn’t have these timelines to hand but stated he would look in to this and provide definitive answers; ensuring all committee members were aware.

    ·      Lightwater members also raised a query over Ambleside Road and when resurfacing work would be taking place. The Traffic Engineer agreed to report back to the members concerned about when this would be taking place. 

    ·      Members were all supportive of the changes to speed limit along Woodlands Lane, Windlesham. The divisional member added the change should have occurred years ago as the changes in speed limit along the road were ridiculous.

     

    Resolution:

     

    The Surrey Heath Local Committee agreed:

     

    i)      that a notice is advertised in accordance with the Traffic Regulation Act 1984, the effects of which would be to revoke any existing traffic orders necessary, and introduce a 40mph speed limit to the length of the C4 Woodlands Lane (Windlesham) that is currently subject to national speed limit, 60mph (as shown in Annex 1).

    ii)     that any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways in consultation with the Chairman and Vice-Chairman of the Local Committee  and the local Divisional Member, and that this issue only be returned to Committee if any objections prove insurmountable

    iii)    that the Order be made once any objections have been considered and resolved

     

    Reason for decisions

     

    The above decisions were made to help provide a more consistent and appropriate speed limit along the length of Woodlands Lane in Windlesham.

     

     

28/18

COMMUNITY SAFETY ANNUAL REPORT [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 90 KB

    The local committee has a delegated budget of £3,000 for community safety projects in 2018/19. This report sets out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also provides a progress update regarding last year’s funding.

     

    Decision:

    The Surrey Heath Local Committee agreed that:

    i)      The committee’s delegated community safety budget of £3,000 for 2018/19 be retained by the Community Partnership Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at section 3 of this report.

    ii)     Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the  community safety budget in accordance with the criteria and principles stated in section 3 of this report.

    iii)    The committee receives updates on the project(s) that are funded, the outcomes and the impact it has achieved.

     

    Reason for decisions

     

    The above decisions were made as the report sets out the process for allocating the committee’s delegated community safety budget of £3,000 to local organisations.

     

    Minutes:

     

    Declarations of interest: None

     

    Officers attending: none

     

    Petitions, Public Questions, Statements: none

     

    The report detailed how the £3,000 of community safety funding was spent in 2017/18. The committee were asked to agree the £3,000 budget for 2018/19 be retained by the Community Partnership Team in order to accept proposals for funding before the deadline in September 2018.

     

    Key points from the discussion: none

     

    Resolution:

     

    The Surrey Heath Local Committee agreed that:

    i)      The committee’s delegated community safety budget of £3,000 for 2018/19 be retained by the Community Partnership Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at section 3 of this report.

    ii)     Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the  community safety budget in accordance with the criteria and principles stated in section 3 of this report.

    iii)    The committee receives updates on the project(s) that are funded, the outcomes and the impact it has achieved.

     

    Reason for decisions

     

    The above decisions were made as the report sets out the process for allocating the committee’s delegated community safety budget of £3,000 to local organisations.

     

     

29/18

APPOINTMENTS TO LOCAL COMMITTEE TASK GROUPS [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 32 KB

    The Local Committee (Surrey Heath) is asked to review and agree the terms of reference and membership of task groups set by the Committee. 

     

    Additional documents:

    Decision:

    The Surrey Heath Local Committee agreed:

    i)      The terms of reference for the Major Projects Task Group and the membership of this task group as set out in Annex 1 with the addition of Cllr Valerie White (SHBC).

    ii)     The terms of reference for the Local Cycling Plan Task Group and the membership of this task group as set out in Annex 1 with the addition of Cllr Paul Ilnicki (SHBC).

    iii)    The nominations to outside bodies (Surrey Heath Partnership and Early Help Advisory Board) as set out in Annex 1 with the addition of Ms Charlotte Morley to the Surrey Heath Partnership.

     

    Reason for decisions

     

    The above decisions were made in order to update the list of representatives on Task Groups and nominations to outside bodies.

    Minutes:

    Declarations of interest: None

     

    Officers attending: Jess Edmundson, Partnership Committee Officer, SCC

     

    Petitions, Public Questions, Statements: none

     

    The Partnership Committee Officer introduced the report asking the committee to agree the terms of reference and membership for the task group and nominations to outside bodies.

     

    Key points from the discussion:

     

    ·      The nominations for the various task groups and external bodies were laid out in annex 1 of the report.

    ·      Any additional nominations were put forward for task groups and external bodies without full representation.

     

    Resolution:

     

    The Surrey Heath Local Committee agreed:

    i)      The terms of reference for the Major Projects Task Group and the membership of this task group as set out in Annex 1 with the addition of Cllr Valerie White (SHBC).

    ii)     The terms of reference for the Local Cycling Plan Task Group and the membership of this task group as set out in Annex 1 with the addition of Cllr Paul Ilnicki (SHBC).

    iii)    The nominations to outside bodies (Surrey Heath Partnership and Early Help Advisory Board) as set out in Annex 1 with the addition of Ms Charlotte Morley to the Surrey Heath Partnership.

     

    Reason for decisions

     

    The above decisions were made in order to update the list of representatives on Task Groups and nominations to outside bodies.

30/18

DECISION TRACKER [FOR INFORMATION] pdf icon PDF 238 KB

    To review the decision tracker.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Jess Edmundson, Partnership Committee Officer, SCC

     

    Petitions, Public Questions, Statements: None

     

    The Surrey Heath Local Committee were asked to note the decision tracker.

     

    Key points from the discussion:

     

    ·      Members noted there were several decisions on the tracker where updates had not been provided by the relevant officer.

    ·      It was noted that the safety audit outside Costa Coffee, A30 had now been completed and that no changes were going to take place.

    ·      Members asked for verbal updates on the 2 items agreed at the meeting on 12 April 2018. With regards to The Square, Bagshot the final designs were being confirmed before the TRO could be made. With regards to the shared footway/cycleway along the A30, the scheme was progressing and the detailed design was now complete.

     

    Resolution:

     

    Any updates provided would be added to the decision tracker along with the new decisions that came from the meeting.

     

     

31/18

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 16 KB

    To review the forward plan and to comment on items anticipated to be received at the Surrey Heath Local Committee in 2018/19.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Jess Edmundson, Partnership Committee Officer, SCC

     

    Petitions, Public Questions, Statements: None

     

    The Surrey Heath Local Committee were asked to note the forward plan and offer suggestions of any future items they would like to be included on the agenda.

     

    Key points from the discussion:

     

    ·      Members discussed the proposed agenda item on mental health provisions, reiterating the point it was essential to involve all the correct officers to ensure the item was as informative and well attended as possible. The start time of the October meeting was discussed and the possible suggestion of an earlier 4pm start was thrown out as too early, although it was noted it was a good idea to try to involve the younger generation. 

     

    Resolution:

     

    The Surrey Heath Local Committee agreed the items proposed for the next meeting on 4 October 2018.