Agenda, decisions and draft minutes

Surrey Heath Local Committee
Thursday, 4 October 2018 7.00 pm

Venue: Portesbery School, Newfoundland Road, Deepcut, GU16 6TA

Contact: Jessica Edmundson  Surrey County Council Surrey Heath Borough Council, Surrey Heath House, Knoll Road, Camberley, GU15 3HD

Items
No. Item

OPEN FORUM SESSION pdf icon PDF 49 KB

Questions and responses from the open forum session are attached as annex A to these minutes.

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APOLOGIES FOR ABSENCE

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MINUTES OF THE LAST MEETING pdf icon PDF 100 KB

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DECLARATIONS OF INTEREST

    Declarations of Interest

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter;

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    There were none.

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PETITIONS

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.

     

    Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

    Minutes:

    Two petitions were received. An officer comment was provided at the meeting to both petitions. Both lead petitioners were present at the meeting and had up to 3 minutes to address the committee with details of their petition.

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PETITION: PETITION FOR A 'KEEP LEFT' ISLAND AT THE ENTRANCE TO GREEN LANE, CHOBHAM pdf icon PDF 2 MB

    An officer comment to the following petition is included within: a petition for a ‘keep left’ island at the entrance to Green Lane, Chobham.

    Minutes:

    Declarations of interest: None

     

    Officers attending: Andrew Milne, Area Highways Manager (AHM), SCC

     

    Petitions, Public Question, Statements: The lead petitioner, Mrs Dean addressed the committee with the concerns of all the residents of Green Lane, who had signed the petition. She added that the decision to make Watts Farm Parade one way had only exacerbated the problem with drivers cutting straight across the carriageway of Green Lane to enter the parade. She concluded by stating that if large delivery vehicles could negotiate the keep-left island existing Watts Farm Parade then surely these same vehicles could negotiate a keep-let island entering Watts Farm Parade from Green Lane.

     

    Key points from the discussion:

     

    ·      It was noted by the AHM that double yellow lines (DYL) were to be installed shortly at the entrance to Green Lane. It was added that the DYLs should help alleviate some of the current problems.

    ·      Members noted that no accident had happened in this spot yet and concurred with the AHM that DYLs should help and that they would review this junction and any possible options once the DYLs were in place.

     

    Resolution:

     

    The Surrey Heath Local Committee noted the officer’s comment that a physical traffic island was inappropriate at this location but that some changes to the existing lining would be investigated and implemented if appropriate.

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PETITION: INSTALLATION OF A ZEBRA CROSSING OUTSIDE RAVENSCOTE SCHOOL, UPPER CHOBHAM ROAD, FRIMLEY pdf icon PDF 2 MB

    An officer comment to the following petition is included within: We, the undersigned, do hereby request that a pelican or zebra crossing is installed on the Upper Chobham Road outside Ravenscote Junior School as soon as possible.

    The Council understandably has to make cut-backs, but we urge that these are not carried out to the exclusion of our children's safety. We are very worried that it will take the injury or even death of a child, before our concerns are heeded.

     

    The petition has received over 1400 signatures.

     

    [Report to be included as a supplementary to this agenda]

     

    Decision:

    The Surrey Heath Local Committee agreed:

     

    i)          The costs for installing a raised table and appropriate traffic calming measures should be looked at again in detail and priced up fully by the Area Highways Manager in consultation with the Chairman and Vice-Chairman, who is also the local divisional member.

     

    Reason for decision:

     

    The above decision was made to enable a positive step towards alleviating the concerns raised in the petition.

    Minutes:

    Declarations of interest: None

     

    Officers attending: Andrew Milne, Area Highways Manager (AHM), SCC

     

    Petitions, Public Question, Statements: The lead petitioner, Mrs Grainger was in attendance at the meeting to address the committee with the concerns raised in the petition. She stated that Ravenscote was a larger than average junior school that until recent had had a School Crossing Patrol Officer (SCPO). Past SCPOs had reported the crossing on Upper Chobham Road was particularly dangerous and that the recent installation of double yellow lines (DYL) had made it even more so, with parents now parking on the pavement; making it harder for pedestrians to walk or cross the road safely. Mrs Grainger pointed out that many other junior schools in the borough that were located on B roads had crossings, and questioned why this school should be any different.

     

    Key points from the discussion:

     

    ·      The AHM stated he was familiar with the site and there had been many site visits and meetings with various officers to help matters. These included working to produce school travel plans, reducing the speed on the Upper Chobham Road from 40mph to 30mph, installing vehicle activated signs (VAS) and introducing the double yellow lines in 2017.

    ·      Members noted that Parking Enforcement Officers were regularly attending all schools around the borough to discourage anti-social parking. Although it was argued that parents were forced to park anti-socially and closer to the school as it was unsafe to allow the children to cross the road unsupervised.

     

    ·      It was discussed that a previous report had come to the local committee in 2014 to look at the option of a speed table and traffic calming measures along Upper Chobham Road. This design work had been completed but the Surrey Heath Local Committee currently had an insufficient capital works budget to complete installation work.

     

    ·      It was queried whether a reduction in the speed along Upper Chobham Road down to 20mph would help matters. It was confirmed that although there was no recent speed data and perhaps the area would benefit from an updated speed survey, the nature of the road and parked cars made it difficult to speed along the road and the reduction in speed limit would be of little benefit.

     

    ·      The AHM concluded the most effective solution in the short term was to fill the vacancy of the SCPO and work was currently being undertaken in conjunction with the school to fill this position.

     

    Edward Hawkins proposed and Josephine Hawkins seconded the following recommendation:

     

    i)    The costs for installing a raised table and appropriate traffic calming measures should be looked at again in detail and priced up fully by the Area Highways Manager in consultation with the Chairman and Vice-Chairman, who is also the local divisional member.

     

    ·      It was added that the clear pricing should be available to the members in time for the Local Committee to determine their capital schemes programme for the coming financial year.

     

    The Surrey Heath Local Committee noted:

     

    i)          The most immediate solution to the  ...  view the full minutes text for item 37/18

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WRITTEN PUBLIC QUESTIONS pdf icon PDF 59 KB

    To answer any written questions from residents or businesses within the area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon, four working days before the meeting.

    Minutes:

    One written public question was received. The question and answer were included in the agenda papers.

     

    The questioner had the opportunity to ask one supplementary question.

     

    Mr Murray Rowlands was in attendance and asked the following:

     

    Question: Why was the current site of the Adult Education Centre on France Hill Drive considered as an option for future developments? Several of the other schools in the local area have reduced their options for further education. Does the local committee not care about post 16 education?

     

    Answer: There are housing targets to be met in the local plan and this site may have to be considered for redevelopment at some time. With regards to post 16 education, many children had been opting to go to Farnborough Sixth Form College, leaving the local school sixth forms to suffer and subsequently reduce what courses they could make available. Tomlinscote still offer non a-level courses.

     

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WRITTEN MEMBERS QUESTIONS

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PRESENTATION FROM SCC LEAD CABINET MEMBERS FOR PEOPLE AND PLACE [AGENDA ITEM] pdf icon PDF 2 MB

    A presentation from the SCC Lead Cabinet Members for People and Place on working together with district and borough councils, with a key focus on health and wellbeing.

     

    [Presentation to be included as an annex to the minutes]

    Additional documents:

    Minutes:

    Declarations of interest: None

     

    Officers attending: Mr Tim Oliver, Lead Cabinet Member for People, Mr Colin Kemp, Lead Cabinet Member for Place, Dr Andy Brooks, Surrey Heath Care Commissioning Group

     

    Petitions, Public Question, Statements: Mr Oliver introduced the presentation. The aim of the session was to raise awareness locally of how council and partners are working together on health and wellbeing. Dr Andy Brooks provided a view on how partners were working together locally in Surrey Heath.

     

    The presentation from the meeting is included as an annex to these minutes.

     

    Key points from the discussion:

     

    ·      The recent Surrey 2030 vision consultation had now closed and results of this were now being gathered and analysed.

    ·      Cost saving exercises were being undertaken and improved partnership working across county, borough and parish councils was necessary to help transform and deliver essential services.

    ·      Members were in agreement that focus should be on where services needed to be delivered and not on where the buildings were located.

    ·      It was suggested that developers could be encourage to future proof houses, to make plumbing provisions for downstairs bathrooms, should the requirement be needed in later life. This would enable many residents to stay in their homes for longer. It was confirmed that Surrey County Council (SCC) were a lead authority on such initiatives already.

    ·      Members suggested that there needed to be a focus on healthy living education at school to encourage active lifestyles.

     

    The Surrey Heath Local Committee thanked Mr Oliver, Mr Kemp and Dr Brooks for their presentation and joint up approach to this topic of discussion.

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HIGHWAYS UPDATE [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 154 KB

    To report progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2018/19 financial year.

    Additional documents:

    Minutes:

    Declarations of interest: None

     

    Officers attending: Andrew Milne, Area Highways Manager (AHM), SCC

     

    Petitions, Public Question, Statements: The AHM introduced the report, stating it was for noting and there were no highways decisions to be made.

     

    Key points from the discussion:

     

    ·      The AHM noted that at the next formal meeting of the local committee, members would be required to agree the Capital Works Programme for 2019/20 and issues raised such as Gibet Lane and Ravenscote zebra crossing may be worth considering.

    ·      Members were reminded they had until 31 October to speak with the Highway Maintenance Engineer to commit their £7500 of Member Highways Fund.

    ·      Concerns were raised about the works on the Maultway roundabout that had just started. It was noted that there were already huge delays and congestion and with the works due to last for 32 weeks these issues were only likely to worsen.

    ·      Members praised the work currently being undertaken on the Meadows Gyratory, noting there had been very few resident complaints. It was felt this was due to night time working, leading to less disruption.

     

    The Surrey Heath Local Committee thanked the Area Highways Manager for his report and updates and noted another Highways update would be brought to the next meeting in December.

     

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ARMED FORCES COVENANT UPDATE [SERVICE MONITORING AND ISSUES OF LOCAL CONCERN] pdf icon PDF 97 KB

    To provide an update of recent activities taken under the Surrey Heath Armed Forces Community Covenant.

    Additional documents:

    Minutes:

    Declarations of interest: None

     

    Officers attending: Canon Peter Bruinvels, Civilian-Military Liaison Advisor, SCC; Sarah Goodman, Community Project Officer, SCC; Jayne Boitoult, Community Partnerships Officer, SHBC; Cllr Colin Dougan, Armed Forces Champion, SHBC

     

    Petitions, Public Question, Statements: The officers introduced the report, highlighting the key achievements of both the Surrey Heath Borough Council (SHBC) and Surrey County Council (SCC) armed forces covenants.

     

    Key points from the discussion:

     

    ·      In commemoration for the centenary for the end of World War One, there was some special events taking place across he borough. These included the unveiling of the replicated memorial stones and a tea party for any Surrey Heath centenarians.

    ·      SCC were focussing on training - through Forces Connect South East – for frontline staff to assist any ex-service personnel who were approaching the council.  

     

    ·      Members commented that the new play area in Deepcut had helped integrate military and non-military communities and was a fantastic asset.

     

    ·      It was noted that following the closure of the barracks in Deepcut, a military community would still remain as it would still be home to married quarters.

     

    The Surrey Heath Local Committee thanked officers for their report and update and invited them to attend the committee again in the future with another update on the work of the armed forces covenants in Surrey Heath and Surrey.

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SURREY HEATH LOCAL CYCLING PLAN [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 1019 KB

    As part of the Surrey Transport Plan, a Surrey Cycling Strategy was approved by Cabinet in December 2013. The Strategy set out a role for Local Committees to oversee the development of Local Cycling Plans. The report to this committee presents the Surrey Heath Local Cycling Plan.

     

    Additional documents:

    Decision:

    The Surrey Heath Local Committee agreed:

     

    i)          To approve the Surrey Heath Local Cycling Plan as attached in Annex A

     

    ii)         That work would continue on prioritising and advancing the cycle routes where

    possible.

     

     

    Reason for decisions:

     

    The above decisions were made to provide more and better cycling provisions within the borough.

    Minutes:

    Declarations of interest: None

     

    Officers attending:  Becky Willson, Transport Planner (Cycling), SCC

     

    Petitions, Public Question, Statements: The Transport Planner introduced the report, noting that the plans put forward for agreement by the committee was part of a resident led initiative to help improve the cycling routes across the borough to link up the villages with the towns of Camberley and Woking.

     

    The slides from the presentation are attached as an annex to these minutes.

     

    Key points from the discussion:

     

    ·      Members noted that the full extent of the routes as proposed in Annex A would take time to deliver and that once agreed the designs would then be in place for when funding was available.

    ·      Queries were raised over the prioritisation of routes and

     

    The Surrey Heath Local Committee agreed:

     

    i)          To approve the Surrey Heath Local Cycling Plan as attached in Annex A

     

    ii)         That work would continue on prioritising and advancing the cycle routes where

    possible.

     

     

    Reason for decisions:

     

    The above decisions were made to provide more and better cycling provisions within the borough.

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DECISION TRACKER [FOR INFORMATION] pdf icon PDF 249 KB

    To review the decision tracker.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Jess Edmundson, Partnership Committee Officer, SCC

     

    Petitions, Public Questions, Statements: None

     

    The Surrey Heath Local Committee were asked to note the decision tracker.

     

    Key points from the discussion:

     

    ·      Members noted that one item with regards to the 20mph speed limit on Heathpark Drive, needed to remain on the decision tracker as the speed limit policy was still under review.

     

    Resolution:

     

    The Surrey Heath Local Committee noted the decision tracker and agreed to remove items that were closed and complete. These items were highlighted in grey.

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FORWARD PLAN [FOR INFORMATION] pdf icon PDF 50 KB

    To review the forward plan and to comment on items anticipated to be received at the Surrey Heath Local Committee in 2018/19.

     

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Jess Edmundson, Partnership Committee Officer, SCC

     

    Petitions, Public Questions, Statements: The Surrey Heath Local Committee were asked to note the forward plan and were invited to offer suggestions of items for future meetings.

     

    Key points from the discussion:

     

    ·      The chairman confirmed that the item on Mental Health Provisions would be deferred until next year as there were lots of changes occurring presently.

     

    ·      Members noted that the December meeting would also feature an item about the A331 and air quality concerns.

     

    Resolution:

     

    The Surrey Heath Local Committee agreed the items proposed for future local committee meetings.