Agenda, decisions and draft minutes

Surrey Heath Local Committee
Thursday, 27 February 2020 6.30 pm

Venue: Mytchett Community Centre, 140 Mytchett Road, GU16 6AA

Contact: Nikkie Thornton-Bryar  Surrey County Council Surrey Heath Borough Council, Surrey Heath House, Knoll Road, Camberley, GU15 3HD

Items
No. Item

15/19

OPEN FORUM pdf icon PDF 63 KB

1/19

APOLOGIES FOR ABSENCE

2/19

MINUTES OF THE LAST MEETING pdf icon PDF 64 KB

3/19

DECLARATIONS OF INTEREST

    Declarations of Interest

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter;

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    There were no declarations of interest made.

4/19

CHAIRMANS UPDATE - THE COUNTY BUDGET OVERVIEW pdf icon PDF 50 KB

    To receive a brief overview on the Surrey County Council Budget for 2020/2021 from the Chair

    Minutes:

    The Chairman gave a brief overview of the Surrey County Council budget for 2020/21. 

     

    It was noted that a consultation event will take place at Frimley Green Youth Centre on 10 March 2020.

5/19

PETITIONS

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.

     

    Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

    Minutes:

    There were no petitions received.

     

6/19

WRITTEN PUBLIC QUESTIONS pdf icon PDF 78 KB

    To answer any written questions from residents or businesses within the area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon, four working days before the meeting.

    Additional documents:

    Minutes:

    There were 7 written public questions received:-

     

    Question 1 – Dr Jeffery Llewellyn regarding footpath to the Windlemere SANG

    Question 2 – Nick Mitchell regarding A322/M3 junction improvements

    Question 3 – John Kerrigan regarding Springfield Road, Lightwater

    Question 4 – Heidi Laing re same

    Question 5 – Mark Russel re same

    Question 6 – Ann Kerrigan regarding air quality and PM 2.5 pollution

    Question 7 – Mr and Mrs Bennett regarding and additional street light in West End

     

    The questions raised and answers given are attached as appendix B.

7/19

WRITTEN MEMBERS QUESTIONS

8/19

MAKING SURREY SAFER

    To receive a presentation from Denise Turner-Stweart, Cabinet Member, Sarah Kershaw and Dan Quin on Surrey Fire and Rescue Service.

    Minutes:

    Members received a presentation on Making Surrey Safer from Denise Turner-Stewart, Cabinet Member, Sarah Kershaw, Chief Fire Officer and Steve Owens-Hughes, Chief Fire Officer. The presentation covered the Making Surrey Safer Plan but also the creation of the new Community Protection Group.

     

    The group was created in September 2019 and brought together Surrey Fire and Rescue Service, Trading Standards, Emergency Management, Armed Forces & Resilience and Corporate Health and Safety. All these services play a role in keeping people safe and have key links to services within the County Council and partner organisations in order to deliver outcomes for residents.

     

    The presentation highlighted the small but vital services that have a real impact on residents and communities.  The plan for 2020 to 2023 is a response to inspectorate concerns and the need to improve and do more to protect citizens of Surrey with prevention services.  Although fire numbers have reduced, flooding and traffic incidents have increased.

     

    This includes tackling high risk identified groups but to also do more to gather intelligence and respond to local concerns.  It also includes the Safe Drive Stay Alive scheme for young people, Trading Standards work, consultation on Building Regulations and also working with the Police on scams, knife crime and selling of knives and HGV enforcement action.

     

    Locally, members raised concerns about the car park operators at Cedar Lane car park in Frimley, who are considered to be targeting vulnerable people.  The local Councillor will link with Sarah Kershaw on this issue.

     

9/19

CABINET MEMBER FOR HIGHWAYS UPDATE TO COUNCIL pdf icon PDF 72 KB

    SCC Cabinet Members provide a briefing on their portfolios to council meetings. The most recent briefing is provided for the local committee’s consideration and comment.

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Andrew Milne, Area Highways Manager, SCC

    Petitions, Public Questions, Statements:  none

     

    The Area Highways Manager presented the report. SCC Cabinet Members provide a briefing on their portfolios to council meetings. The most recent briefing was provided for the local committee’s consideration and comment.

     

10/19

HIGHWAYS UPDATE REPORT pdf icon PDF 147 KB

    To report progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.

     

    To provide an update on the latest budgetary position for highway schemes and revenue maintenance.

     

    To agree the proposed capital works programme for 2020/21

     

    Decision:

    The Local Committee (Surrey Heath) agreed to:

    i)              Note the progress with schemes and revenue funded works for the 2019/20 financial year.

    ii)             Note the budgetary position.

    iii)            Note that a further Highways Update will be brought to the next meeting of this Committee.

    iv)           Agree the proposed capital works programme for 2020/21 shown in table 2 in section 2.3 of this report.

     

    v)            Authorise the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chairman, Vice Chairman, and Divisional Members where necessary.

     

    Reason for Decision:

     

    The above recommendations are made to enable progression of all highway related schemes and works.

     

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Andrew Milne, Area Highways Manager, SCC

    Petitions, Public Questions, Statements:  none

     

    The Area Highways Manager presented the report, which highlighted the work to date and asked Members to agree the capital works programme for 2020/21.  Members noted the cost of the A322 layby closure – which included repair of damage to ends of verges and cycle path and pavement improvements.  The scheme had already been designed and priced up and Members were keen for this to be delivered as soon as possible, as this was important to local people.  Local residents were thanked for their work with the Committee in getting this issue resolved.

     

    The Local Committee (Surrey Heath) agreed to:

    i)              Note the progress with schemes and revenue funded works for the 2019/20 financial year.

    ii)             Note the budgetary position.

    iii)            Note that a further Highways Update will be brought to the next meeting of this Committee.

    iv)           Agree the proposed capital works programme for 2020/21 shown in table 2 in section 2.3 of this report.

     

    v)            Authorise the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chairman, and Divisional Members where necessary.

     

    Reason for Decision:

     

    The above recommendations are made to enable progression of all highway related schemes and works.

     

11/19

A30 LONDON ROAD, CAMBERLEY HIGHWAY IMPROVEMENTS pdf icon PDF 1 MB

    To seek Member approval to implement the proposed highway improvements on A30 London Road, Camberley and to seek approval to advertise legal orders and notices in association with the overall scheme.

     

    Decision:

    The Local Committee (Surrey Heath) approved:

    (i)    the proposed highway improvements described in paragraph 1.3 of this report and shown in Annex 1 and Annex 2,

    (ii)   the advertising of all necessary legal notices and traffic orders to enable the implementation of the proposals detailed in paragraph 1.3 and shown in Annex 1 and Annex 2. The County Council’s intention is to make the required orders under the Road Traffic regulation act 1984 to be advertised and, if no objections are maintained, the order(s) be made;

    (iii)  that if objections are received to the advertisement of the legal notices and traffic orders, that the Area Team Manager is authorised to resolve them in consultation with the Chairman, Divisional Members and Project Manager, and that this issue only be returned to Committee if any objections prove insurmountable.

     

    Reasons for Decisions

     

    To ensure that the A30 London Road Camberley Highway Improvements Scheme receives the necessary approvals to start construction currently planned to commence in summer 2020. Once implemented, the improvements will contribute towards achieving the objectives;

    a.         The Meadows Gyratory and Corridor Improvements Scheme, approved by EM3 LEP in March 2015;

    b.        Surrey County Council’s Local Transport Strategy (LTS) for Surrey Heath

    c.         Camberley Town Centre Area Action Plan;

    d.        The EM3 Strategic Economic Plan (SEP

     

    The benefits the proposed A30 London Road, Camberley Highways Improvements Scheme will bring are:

    a.      To improve access to Camberley Town Centre;

    b.      To create the conditions for unlocking the development of the London Road Block;

    c.      To enhance and sustain the benefits of the improvement to the Meadows Gyratory;

    d.      To enhance the quality and use of public transport, disabled access, cycling and pedestrian facilities; and

    e.      To improve bus reliability and maintain bus journey times to make travel by bus more attractive and encourage more passengers.

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Kevin Ratnasingam, Transport Strategy Project Manager, SCC and Paul Druce, Infrastructure Agreements Manager, SCC

    Petitions, Public Questions, Statements:  none

     

    The Transport Strategy Project Manager presented the report, which highlighted the highway improvements to the A30 with work to commence in June 2020 and finish by 31 March 2021.

     

    The Local Committee (Surrey Heath) approved:

    (i)    the proposed highway improvements described in paragraph 1.3 of this report and shown in Annex 1 and Annex 2,

    (ii)   the advertising of all necessary legal notices and traffic orders to enable the implementation of the proposals detailed in paragraph 1.3 and shown in Annex 1 and Annex 2. The County Council’s intention is to make the required orders under the Road Traffic regulation act 1984 to be advertised and, if no objections are maintained, the order(s) be made;

    (iii)  that if objections are received to the advertisement of the legal notices and traffic orders, that the Area Team Manager is authorised to resolve them in consultation with the Chairman, Divisional Members and Project Manager, and that this issue only be returned to Committee if any objections prove insurmountable.

     

    Reasons for Decisions

     

    To ensure that the A30 London Road Camberley Highway Improvements Scheme receives the necessary approvals to start construction currently planned to commence in summer 2020. Once implemented, the improvements will contribute towards achieving the objectives;

    a.         The Meadows Gyratory and Corridor Improvements Scheme, approved by EM3 LEP in March 2015;

    b.        Surrey County Council’s Local Transport Strategy (LTS) for Surrey Heath

    c.         Camberley Town Centre Area Action Plan;

    d.        The EM3 Strategic Economic Plan (SEP

     

    The benefits the proposed A30 London Road, Camberley Highways Improvements Scheme will bring are:

    a.      To improve access to Camberley Town Centre;

    b.      To create the conditions for unlocking the development of the London Road Block;

    c.      To enhance and sustain the benefits of the improvement to the Meadows Gyratory;

    d.      To enhance the quality and use of public transport, disabled access, cycling and pedestrian facilities; and

    e.      To improve bus reliability and maintain bus journey times to make travel by bus more attractive and encourage more passengers.

12/19

A30 CAR PARKING RESTRICTION CHANGES pdf icon PDF 1 MB

    The purpose of this report is to inform members that Surrey County Council intend to undertake consultation on car parking restrictions on the A30.  The proposed car parking restriction changes will improve journey time for all modes along the A30 corridor during peak traffic periods.

     

    Decision:

    The Local Committee (Surrey Heath) agreed to note:

    (i)    the proposed consultation to be undertaken by Surrey County Council as described in this report and shown in Annex 1 and Annex 2 on:

    a.    introducing “No waiting or loading between 07:00 – 10:00 Mon to Sat” and to extend the evening restriction by an hour to “No waiting or loading between 16:00 – 19:00 Mon to Sat” on the on-street parking bays on the A30 to the west of Frimley Road junction

    b.    extending the current restrictions to “07:00 – 19:00 Mon to Sat 1 hr only, no return within 1 hr” on the layby parking bays fronting apartments at 423 - 437 London Road (Pipers Court).

    The Local Committee (Surrey Heath) agreed, upon the completion of the consultation, to:

    (ii)   delegate authority to the Area Team in consultation with the Chairman, Divisional Members and Project Manager, to review the consultation results and to approve advertising of all necessary legal notices and traffic orders to enable the implementation of the car parking restriction changes and shown in Annex 1 and Annex 2. The County Council’s intention is to make the required orders under the Road Traffic regulation act 1984 to be advertised and, if no objections are maintained, the order(s) be made;

     

    (iii)  That if objections are received to the advertisement of the legal notices and traffic orders, that the Area Team Manager is authorised to resolve them in consultation with the Chairman, Divisional Members and Project Manager, and that this issue only be returned to Committee if any objections prove insurmountable.

     

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Kevin Ratnasingam, Transport Strategy Project Manager, SCC and Paul Druce, Infrastructure Agreements Manager, SCC

    Petitions, Public Questions, Statements:  none

     

    The Transport Strategy Project Manager presented the report.

     

    The Local Committee (Surrey Heath) agreed to note:

    (i)    the proposed consultation to be undertaken by Surrey County Council as described in this report and shown in Annex 1 and Annex 2 on:

    a.    introducing “No waiting or loading between 07:00 – 10:00 Mon to Sat” and to extend the evening restriction by an hour to “No waiting or loading between 16:00 – 19:00 Mon to Sat” on the on-street parking bays on the A30 to the west of Frimley Road junction

    b.    extending the current restrictions to “07:00 – 19:00 Mon to Sat 1 hr only, no return within 1 hr” on the layby parking bays fronting apartments at 423 - 437 London Road (Pipers Court).

    The Local Committee (Surrey Heath) agreed, upon the completion of the consultation, to:

    (ii)   delegate authority to the Area Team in consultation with the Chairman, Divisional Members and Project Manager, to review the consultation results and to approve advertising of all necessary legal notices and traffic orders to enable the implementation of the car parking restriction changes and shown in Annex 1 and Annex 2. The County Council’s intention is to make the required orders under the Road Traffic regulation act 1984 to be advertised and, if no objections are maintained, the order(s) be made;

     

    (iii)  That if objections are received to the advertisement of the legal notices and traffic orders, that the Area Team Manager is authorised to resolve them in consultation with the Chairman, Divisional Members and Project Manager, and that this issue only be returned to Committee if any objections prove insurmountable.

     

13/19

DECISION TRACKER pdf icon PDF 227 KB

14/19

FORWARD PLAN pdf icon PDF 50 KB