Agenda, decisions and minutes
PDF 426 KBVenue: High Cross Church, Knoll Road, Camberley, GU15 3SY
Contact: Jessica Edmundson Surrey County Council Surrey Heath Borough Council, Surrey Heath House, Knoll Road, Camberley, GU15 3HD
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Questions and responses from the informal open forum session are attached as Annex A. |
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Minutes: Apologies were received from Cllr Pat Tedder and Cllr Paul Ilnicki. |
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MINUTES OF THE LAST MEETING
To agree the Minutes of the last meeting. Additional documents: Decision: The minutes from the previous meeting on 12 April 2018 were agreed as a true record and signed by the Chairman.
Minutes: The minutes from the previous meeting on 12 April 2018 were agreed as a true record and signed by the Chairman.
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DECLARATIONS OF INTEREST
Declarations of Interest All Members present are required to declare, at this point in the meeting or as soon as possible thereafter; (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES:
Minutes: There were none. |
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PETITIONS
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.
Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting. Minutes: Four petitions were received. An officer comment was provided at the meeting to all petitions. Lead petitioners for two of the petitions were present and invited to address the committee for up to 3 minutes on the details of their petitions. |
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PETITION: TRAFFIC CALMING ON KINGS RIDE, CAMBERLEY
An officer comment to the following petition is included within: The development of Kings Lodge had a planning condition to add traffic calming to Kings Ride. At the Planning Committee meeting and in e-mail correspondence local residents were meant to be involved in the implementation of this scheme.
The current scheme is not what was proposed by the local residents. Unelected council workers overrode decisions taken by elected Councillors. We the undersigned do not accept that this is democracy or a fulfilment of the planning condition. The scheme needs to be in a position that is effective at reducing speeding traffic and consulted with, and considerate to, residents. Minutes: Declarations of interest: None
A lengthy discussion on the matter was had between the lead petitioner, Highways Officer and members.
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Mrs Garner met with 2 TDP officers onsite at the
beginning of May. At which time an action plan was verbally agreed.
This was also formalised in writing by officers at Surrey Heath
Borough Council (SHBC) and Mrs Garner should have received a copy
of this. Since this time Mrs Garner noted she had received no
further correspondence or evidence of timescales.
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The developer had been formally written to for
timescales of the action plan and to complete the outstanding work
in order for the Stage 3 Safety Audit to be carried out. The
developer had been given 21 days to respond to this letter.
Failure to respond with the requested information
was to result in the County Council using the cash deposit they
hold to complete the works. Resolution: The Surrey Heath Local Committee agreed to note the officers response. |
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PETITION: REPLACE ZEBRA CROSSING ON MYTCHETT ROAD WITH A PUFFIN CROSSING
An officer comment to the following petition is included within: We would like the zebra crossing at the junction with Rorkes Drift and Potteries Lane changed to a puffin crossing to enable school children and residents to cross safely. We are encouraging healthy choices for our children by walking to school and preventing congestion-and associated hazards-around school gates. We need to be reassured that cars will stop; a traffic-light controlled puffin crossing is a safe solution for our children.
Minutes: Declarations of interest: None
Petitions, Public Question, Statements: The lead petitioner, Mrs Warne addressed the committee detailing that the current crossing in place is often ignored by speeding cars. With new developments in the area this problem was only likely to worsen. Parents and children were encouraged to walk to school wherever possible but with dangerous crossings it made it harder to do safely. Mrs Warne acknowledged that the request was not a cheap one but felt a signalised crossing was necessary to improve safety.
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It was noted that a signalised crossing was not
necessarily safer as many motorists do drive through red
lights. ·
Highways officers have looked at the site and its
proximity to a side road meant that it was not possible to change
the crossing. Signalised crossing are directional and with
motorists approaching from a nearby side road could mean they do
not see the signal to stop. ·
There is little or no scope to move the crossing
because of side roads and properties in the nearby area. ·
If funding could be found to update the current old
fashioned belisha beacons to the new
zebrite lights this would greatly
improve the visibility and safety of the current
crossing. · Cllr Paul Deach had been in discussions with the Highways Team and was proposing to support the light replacement with £2,500 from his members highways fund.
Resolution: The Surrey Heath Local Committee agreed to note the officers response
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PETITION: IMPLEMENT SPEED RESTRICTION MEASURES ON WHITMOOR ROAD, BAGSHOT
An officer comment to the following petition is included within: Help make Whitmoor Road and Connaught Park a safer place for everyone! As the main access route to Connaught Park Housing Estate, Whitmoor Road is in constant use from: * Residents / Visitors * Families attending Bagshot Community Centre (Little Echoes Day Nursery and Curley Park Rangers FC) * Parents parking to drop their children at Bagshot Infant School / Connaught Junior School * Pedestrians crossing the road to visit Lightwater Country Park (via the motorway foot bridge) Despite the clear 30mph speed signs, the long open nature of Whitmoor Road means vehicles can regularly be seen exceeding this limit to excess (conservatively 40-50mph). Having approached Surrey County Council in March 2017, they confirmed "a brief hand held survey on the road identified that average speeds are high". However, as only one serious accident had occurred along Whitmoor Road, any scheme would only be ranked 28th in the Council's priority list. One year later the scheme had only moved up to rank 25th!! Why should we wait for someone to have a serious accident or lose their life? Let's make Connaught Park a safer place now.
Additional documents: Minutes: Declarations of interest: None
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Members queried whether it was possible to include
30mph repeater signs along the length of the road to remind road
users of the speed limit. The Highways Officer confirmed that this
was not possible as the National Policy does
not permit repeater signs to be erected where you have a 30mph
speed limit on a road that has street lighting. ·
In recent history a condition for a developer was to
include 6 vehicle activated signs (VAS) along the length of the
road. ·
It was noted by Bagshot councillors that the Road
Safety Record was not an accurate reflection of the dangers of the
road; there were many near misses. · A community speed watch had been in place in the past but volunteers had not continued due to the verbal abuse received from motorists.
Resolution: The Surrey Heath Local Committee agreed to note the officers response.
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PETITION: POTHOLES IN HEATHERSIDE
An officer comment to the following petition is included within: We the undersigned petition Surrey County Council to repair and maintain pot-holes, roads & pavements on and around Heatherside, Surrey Heath. To prevent potential accidents to children, families, motorists (and vehicles) and all other residents that live and work on Heatherside, including visitors Minutes: No member of the public was in attendance to speak on this petition.
Resolution: The Surrey Heath
Local Committee agreed to note the officers response.
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WRITTEN PUBLIC QUESTIONS
To answer any written questions from residents or businesses within the area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon, four working days before the meeting. Minutes: One question was received in preparation for this meeting. The written question and response was provided as part of the supplementary papers.
Each questioner has the opportunity to ask one supplementary question.
A representative from West End Parish Council, Cllr Graham Alleway was in attendance to ask a supplementary question.
Supplementary question: I do not have a supplementary question as such but I’d like to say that I am disappointed with the response that has been provided. The problem is already bad and nothing will be done until all the developments are complete. By his point the problem will only be much worse, not better.
Response: The Safer Travel Team from SCC are in agreement with the school that this will be looked at once the developments have been completed and are inhabited as they will then know the impact and true effect the extra traffic will have.
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WRITTEN MEMBERS QUESTIONS
To receive any written questions from Members under Standing Order 47. Notice must be given in writing to the Community Partnership & Committee Officer by 12 noon 4 working days before the meeting. Minutes: None were received. |
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SURREY HEATH MAJOR SCHEMES UPDATE [EXECUTIVE FUNCTION - FOR INFORMATION]
This report provides an update on the A30 London Road / Camberley Town Centre highway improvements, which are to be considered at the upcoming Surrey County Council (SCC) Cabinet meeting on 17th July 2018. This update includes the public consultation carried out to date, and a summary of the components that will be included in a future Business Case submission.
Additional documents: Minutes: Declarations of interest: None
Officers attending: Kevin Ratnasingam, Transport Strategy Projects Manager, SCC; Paul Millin, Strategic Transport Group Manager, SCC and David Stempfer, Major Transport Projects Manager, SCC
Petitions, Public Question, Statements: none
The SCC Officers attended the committee to inform both members and the public about the progress that had been made on both the Meadows roundabout improvement works and the future A30 scheme in collaboration with Surrey Heath Borough Council.
Key points from the discussion:
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It was noted that work was very shortly starting on
the Meadows roundabout and that the majority of this was to be
overnight. The work was expected to be completed in 8-10
months.
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A lot of work had gone in to ensuring good
engagement with residents and stakeholders both in Surrey Heath and
across the borders.
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The officers noted a correction was required in
section 5.1 of the report. The contribution from Surrey Heath
Borough Council was £770k and not £740k as
indicated. · Members discussed the A30 bus lane and the planned proposals to make this 7am-7pm. It was thought that this would reduce confusion for road users but would increase queuing. Therefore better bus lane signage may be required.
Members thanked the officers for attending and for the update. The committee invited them to return to the Surrey Heath Local Committee later in the year when the Traffic Regulation Orders (TRO) were to be agreed.
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HIGHWAYS UPDATE REPORT [EXECUTIVE FUNCTION - FOR DECISION]
To report progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2018/19 financial year.
To provide an update on the latest budgetary position for highway schemes and revenue maintenance.
To report on relevant topical highways matters.
To consider reducing the speed limit from 60mph to 40mph on a section of Woodlands Lane, Windlesham.
Additional documents: Decision: The Surrey Heath Local Committee agreed:
i)
that a notice is advertised in accordance with the
Traffic Regulation Act 1984, the effects of which would be to
revoke any existing traffic orders necessary, and introduce a 40mph
speed limit to the length of the C4 Woodlands Lane (Windlesham) that is currently subject to national
speed limit, 60mph (as shown in Annex 1). ii)
Agree that any objections to the Traffic Regulation
Order should be considered and resolved by the Area Team Manager
for Highways in consultation with the Chairman and Vice-Chairman of
the Local Committee and the local
Divisional Member, and that this issue only be returned to
Committee if any objections prove insurmountable iii) Agree that the Order be made once any objections have been considered and resolved
Reason for decisions
The above decisions were made to help provide a more consistent and appropriate speed limit along the length of Woodlands Lane in Windlesham.
Minutes: Declarations of interest: None
Officers attending: Jason Gosden, Senior Traffic Engineer, SCC
Petitions, Public Questions, Statements: none
The Senior Traffic Engineer introduced the report, asking members to note they had one decision to make with regards to the reduction of the speed limit on Woodlands Lane, Windlesham
Key points from the discussion:
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Members asked specifically about the proposed
antiskid work on Red Road at the junction with Macdonald Road,
Lightwater, asking if there were any
more timelines on this that could be reported to residents. The
Traffic Engineer didn’t have these timelines to hand but
stated he would look in to this and provide definitive answers;
ensuring all committee members were aware.
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Lightwater
members also raised a query over Ambleside Road and
when resurfacing work would be taking place. The Traffic Engineer
agreed to report back to the members concerned about when this
would be taking place. · Members were all supportive of the changes to speed limit along Woodlands Lane, Windlesham. The divisional member added the change should have occurred years ago as the changes in speed limit along the road were ridiculous.
Resolution:
The Surrey Heath Local Committee agreed:
i)
that a notice is advertised in accordance with the
Traffic Regulation Act 1984, the effects of which would be to
revoke any existing traffic orders necessary, and introduce a 40mph
speed limit to the length of the C4 Woodlands Lane (Windlesham) that is currently subject to national
speed limit, 60mph (as shown in Annex 1). ii)
that any objections to the Traffic Regulation Order
should be considered and resolved by the Area Team Manager for
Highways in consultation with the Chairman and Vice-Chairman of the
Local Committee and the local
Divisional Member, and that this issue only be returned to
Committee if any objections prove insurmountable iii) that the Order be made once any objections have been considered and resolved
Reason for decisions
The above decisions were made to help provide a more consistent and appropriate speed limit along the length of Woodlands Lane in Windlesham.
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COMMUNITY SAFETY ANNUAL REPORT [EXECUTIVE FUNCTION - FOR DECISION]
The local committee has a delegated budget of £3,000 for community safety projects in 2018/19. This report sets out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also provides a progress update regarding last year’s funding.
Decision: The
Surrey Heath Local Committee agreed that: i)
The committee’s delegated community safety
budget of £3,000 for 2018/19 be retained by the Community
Partnership Team, on behalf of the local committee, and that the
Community Safety Partnership and/or other local organisations be
invited to submit proposals for funding that meet the criteria and
principles set out at section 3 of this report. ii)
Authority be delegated to the Community Partnership
Manager, in consultation with the Chairman and Vice-Chairman of the
local committee and divisional members as appropriate, to authorise
the expenditure of the community safety
budget in accordance with the criteria and principles stated in
section 3 of this report. iii) The committee receives updates on the project(s) that are funded, the outcomes and the impact it has achieved.
Reason for decisions
The above decisions were made as the report sets out the process for allocating the committee’s delegated community safety budget of £3,000 to local organisations.
Minutes:
Declarations of interest: None
Officers attending: none
Petitions, Public Questions, Statements: none
The report detailed how the £3,000 of community safety funding was spent in 2017/18. The committee were asked to agree the £3,000 budget for 2018/19 be retained by the Community Partnership Team in order to accept proposals for funding before the deadline in September 2018.
Key points from the discussion: none
Resolution:
The
Surrey Heath Local Committee agreed that: i)
The committee’s delegated community safety
budget of £3,000 for 2018/19 be retained by the Community
Partnership Team, on behalf of the local committee, and that the
Community Safety Partnership and/or other local organisations be
invited to submit proposals for funding that meet the criteria and
principles set out at section 3 of this report. ii)
Authority be delegated to the Community Partnership
Manager, in consultation with the Chairman and Vice-Chairman of the
local committee and divisional members as appropriate, to authorise
the expenditure of the community safety
budget in accordance with the criteria and principles stated in
section 3 of this report. iii) The committee receives updates on the project(s) that are funded, the outcomes and the impact it has achieved.
Reason for decisions
The above decisions were made as the report sets out the process for allocating the committee’s delegated community safety budget of £3,000 to local organisations.
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APPOINTMENTS TO LOCAL COMMITTEE TASK GROUPS [EXECUTIVE FUNCTION - FOR DECISION]
The Local Committee (Surrey Heath) is asked to review and agree the terms of reference and membership of task groups set by the Committee.
Additional documents: Decision: The
Surrey Heath Local Committee agreed: i)
The terms of reference for the Major Projects Task
Group and the membership of this task group as set out in Annex 1
with the addition of Cllr Valerie White
(SHBC). ii)
The terms of reference for the Local Cycling Plan
Task Group and the membership of this task group as set out in
Annex 1 with the addition of Cllr Paul Ilnicki (SHBC). iii) The nominations to outside bodies (Surrey Heath Partnership and Early Help Advisory Board) as set out in Annex 1 with the addition of Ms Charlotte Morley to the Surrey Heath Partnership.
Reason for decisions
The above decisions were made in order to update the list of representatives on Task Groups and nominations to outside bodies. Minutes: Declarations of interest: None
Officers attending: Jess Edmundson, Partnership Committee Officer, SCC
Petitions, Public Questions, Statements: none
The Partnership Committee Officer introduced the report asking the committee to agree the terms of reference and membership for the task group and nominations to outside bodies.
Key points from the discussion:
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The nominations for the various task groups and
external bodies were laid out in annex 1 of the report. · Any additional nominations were put forward for task groups and external bodies without full representation.
Resolution:
The
Surrey Heath Local Committee agreed: i)
The terms of reference for the Major Projects Task
Group and the membership of this task group as set out in Annex 1
with the addition of Cllr Valerie White (SHBC). ii)
The terms of reference for the Local Cycling Plan
Task Group and the membership of this task group as set out in
Annex 1 with the addition of Cllr Paul Ilnicki (SHBC). iii) The nominations to outside bodies (Surrey Heath Partnership and Early Help Advisory Board) as set out in Annex 1 with the addition of Ms Charlotte Morley to the Surrey Heath Partnership.
Reason for decisions
The above decisions were made in order to update the list of representatives on Task Groups and nominations to outside bodies. |
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DECISION TRACKER [FOR INFORMATION]
To review the decision tracker. Minutes: Declarations of Interest: None
Officers attending: Jess Edmundson, Partnership Committee Officer, SCC
Petitions, Public Questions, Statements: None
The Surrey Heath Local Committee were asked to note the decision tracker.
Key points from the discussion:
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Members noted there were several decisions on the
tracker where updates had not been provided by the relevant
officer.
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It was noted that the safety audit outside Costa
Coffee, A30 had now been completed and that no changes were going
to take place. · Members asked for verbal updates on the 2 items agreed at the meeting on 12 April 2018. With regards to The Square, Bagshot the final designs were being confirmed before the TRO could be made. With regards to the shared footway/cycleway along the A30, the scheme was progressing and the detailed design was now complete.
Resolution:
Any updates provided would be added to the decision tracker along with the new decisions that came from the meeting.
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FORWARD PLAN [FOR INFORMATION]
To review the forward plan and to comment on items anticipated to be received at the Surrey Heath Local Committee in 2018/19. Minutes: Declarations of Interest: None
Officers attending: Jess Edmundson, Partnership Committee Officer, SCC
Petitions, Public Questions, Statements: None
The Surrey Heath Local Committee were asked to note the forward plan and offer suggestions of any future items they would like to be included on the agenda.
Key points from the discussion:
· Members discussed the proposed agenda item on mental health provisions, reiterating the point it was essential to involve all the correct officers to ensure the item was as informative and well attended as possible. The start time of the October meeting was discussed and the possible suggestion of an earlier 4pm start was thrown out as too early, although it was noted it was a good idea to try to involve the younger generation.
Resolution:
The Surrey Heath Local Committee agreed the items proposed for the next meeting on 4 October 2018. |