Agenda, decisions and minutes

Elmbridge Local Committee
Monday, 24 September 2018 4.00 pm

Venue: Council Chamber, Elmbridge Civic Centre, High Street, Esher, KT10 9SD

Contact: Nicola Morris, Partnership Committee Officer  Community Partnerships & Safety Team, 2nd Floor, Epsom Town Hall, The Parade, Epsom KT18 5BY

Items
No. Item

OPEN FORUM pdf icon PDF 58 KB

The questions and responses to the matters raised in the Open Forum are attached to the minutes.

 

28/18

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

    To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39.  Apologies have been received from Cllr Mary Sheldon, Cllr Ian Donaldson will subsitute.

    Minutes:

    Apologies for absence were received from County Councillor Tony Samuels and Borough Councillors Andrew David and Mary Sheldon.  Cllrs Christine Elmer and Ian Donaldson substituted.

29/18

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    There were no declarations of interest.

30/18

CHAIRMAN'S ANNOUNCEMENTS

31/18

WRITTEN PUBLIC QUESTIONS AND STATEMENTS pdf icon PDF 61 KB

    To answer any questions or receive a statement from any member of the public who lives, works or studies in the Elmbridge Borough area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Partnership Committee Officer at least by 12 noon four working days before the meeting.

    Minutes:

    Two questions were received.  The questions and responses are set out in the supplementary agenda for the meeting. 

     

    Question 1 – Mr Woolgar asked if it would be possible to add information to the County Council website in respect of providing paper copies of the agenda to members of the public.  It was agreed that this would be done.

     

    Question 2 – Mr Woolgar asked whether the 500 pieces of feedback had been received as part of the consultation and whether the work will be concluded before December.  The Chairman responded that he hoped that divisional members could consider the feedback with officers shortly and that all feedback had been received during the consultation period.

32/18

PETITIONS pdf icon PDF 56 KB

    To receive any petitions in accordance with Standing Order 68.  Notice should be given in writing or by e-mail to the Partnership Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    One petitions has been received and an officer response is provided.

     

    A245 Byfleet Road – request for a reduction in the speed limit.

     

    31 Signatures.  Lead Petitioner – Dr J L Horgan

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Nick Healey, Area Highways Manager

     

    Petitions, Public Questions/Statements: 1 petitions was received

     

    The petitioner presented the petition and explained that the noise from speeding lorries at night is causing disturbance and the vibration is causing damage to property.  A reduction in the speed limit would help to mitigate this.

     

    Member discussion –key points

     

    Members expressed their support for the petition to bring the speed limit in line with other local roads and noted that speeding vehicles make it a very dangerous road for cycling.  The Area Highway Manager responded that a decision to make a previous change to the speed limit had been taken on the basis of an old speed limit policy and a different decision may have been made if it had been assessed against the current policy which is based on mean speeds as there are high levels of congestion at some times of day.  Highways England have been asked to review the speed in line with the current policy, however it is possible that a reduction, if agreed, will not impact on driver behaviour particularly at night.  Highways England also have funding available for cycling schemes and they have been asked to consider possible routes in this area.

     

    The Committee noted the officer response.

33/18

MINUTES OF PREVIOUS MEETING pdf icon PDF 92 KB

34/18

MEMBER QUESTION TIME

35/18

HIGHWAYS UPDATE [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 417 KB

    This report summarises progress with the Local Committee’s programme of Highways works for the current Financial Year 2018-19.

    Committee is asked to agree the strategy for allocation of Local Committee budgets for next Financial Year 2019-20.

    Additional documents:

    Decision:

    The Local Committee (Elmbridge) agreed:

     

    (i)       To approve the provisional allocation of budgets for 2019-20 as shown in Table 3 of the report;

     

    (ii)      To add five schemes as set out in paragraph 2.14 of the report to the forward programme for feasibility studies, to be funded from the parking surplus;

     

    (iii)    To allocated funding from the Committee’s budget for a new traffic regulation order, so that the bollards that currently prevent vehicular access to the end of Sunbury Lane, Walton can be retained;

     

    (iv)    To authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reasons:  Recommendations are made to facilitate development of Committee’s 2019-20 Highways programmes, while at the same time ensuring that the Chairman, Vice Chairman and relevant Divisional Members are fully and appropriately involved in any detailed considerations.

     

    Committee is asked to provide the necessary authorisation to deliver its programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Nick Healey, Area Highways Manager

     

    Petitions, Public Questions/Statements: None

     

    Member discussion –key points

     

    The Chairman expressed his gratitude for the amount of maintenance work which has taken place in the Borough recently.

     

    The divisional member asked on behalf of a resident what the rationale was behind the works taking place at Danes Hill School, funded by the school and why residents had not been consulted.  The Area Highways Manager responded that where works on the highway are proposed by a third party these would only be agreed it the benefits are thought to be of benefit to the community.  The local member is informed of the proposals as well as those directly affected, although in this case only the school is a frontager.  The school had undertaken to inform local residents.

     

    Members discussed the bollards in Sunbury Lane, Walton and were supportive in seeking a new Traffic Regulation Order so that they do not need to be removed.

     

    Mrs Lewis reported that all members had received an allowance of £7,500 to spend on individual projects.  She had spent £500 on signs which accounts for the slightly lower figure for her area appearing in Annex D of the report.

     

    The Area Highways Manager confirmed that the resurfacing of Elm Road would take place in this financial year, but it is not listed yet as it has not been formally programmed.

     

    Resolved:

     

    (i)       To approve the provisional allocation of budgets for 2019-20 as shown in Table 3 of the report;

     

    (ii)      To add five schemes as set out in paragraph 2.14 of the report to the forward programme for feasibility studies, to be funded from the parking surplus;

     

    (iii)    [On a motion proposed by the Chairman and seconded by the Vice-chairman it was unanimously agreed]

     

    To allocate funding from the Committee’s budget for a new traffic regulation order, so that the bollards that currently prevent vehicular access to the end of Sunbury Lane, Walton can be retained;

     

    (iv)    To authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reasons:  Recommendations are made to facilitate development of Committee’s 2019-20 Highways programmes, while at the same time ensuring that the Chairman, Vice Chairman and relevant Divisional Members are fully and appropriately involved in any detailed considerations.

     

    Committee is asked to provide the necessary authorisation to deliver its programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

36/18

PRESENTATION FROM SCC LEAD CABINET MEMBERS FOR PEOPLE AND PLACE [SERVICE MONITORING AND ISSUES OF LOCAL CONCERN - AGENDA ITEM]

    Presentation from SCC Lead Cabinet Members for People and Place, Tim Oliver and Colin Kemp, on working together with district and borough councils, with a key focus on health and wellbeing. They will be joined by Sarah Parker, Director of Transformation, Surrey Heartlands Health and Care Partnership.

     

    Minutes:

    Declarations of Interest: None

     

    Officers/members attending: Tim Oliver, SCC Lead Cabinet Member for People; Sarah Parker, Director of Transformation, Surrey heartlands Health and Care Partnership

     

    Petitions, Public Questions/Statements: None

     

    Member discussion –key points

     

    Tim Oliver and Sarah Parker gave a presentation on changes to support the health and wellbeing of residents.  As is well known, the County Council has significant budget pressures, arising from increased costs in adult social care and special educational needs, which account for a significant portion of the budget.  In order to manage cost a process of transformation is underway to focus on early help and prevention, whilst maintaining front line services.  Members have already seen the vision and going forward the County Council will be looking to have a greater understanding of residents priorities and be more transparent.  Tim Oliver will also be presenting some of this information as part of a series of events for local residents which he is attending as Leader of the Borough council

     

    Only 20% of health needs are influenced by health care, the remaining 80% are influenced by other factors. He reported that 51.9% of Elmbridge residents are recorded as being overweight or obese and that this can affect the demand for services.  Members requested more information on the obesity statistics.  Although Elmbridge is the 2nd least deprived of the 11 Surrey Boroughs and Districts there are still significant pockets of deprivation.

     

    In 2011, 73% of Elmbridge households were owner-occupiers, whilst 15% rented-privately. The amount of social rented housing is limited, at 10%, well below the national rate of 18% so there is a challenge to provide affordable housing in the Borough.  There is also a need to improve public transport in order to reduce the reliance on car use.

     

    Surrey Heartlands is looking at changing systems so they are not centred around hospitals and integrating with other agencies by joining up computer systems and co-locating staff.  The emphasis will be on partnership and working together rather than on competition between providers.

     

    Members were concerned that the Citizens Advice Bureau which provides an important service is having to relocate from its current premises.  It was reported that their current office is located in a building which has come to the end of its life.  They have been offered limited space in the Civic Centre and at outreach venues around the Borough, but it is for them to decide how and where they wish to operate.

     

    Members were aware that many GP practices and NHS dentists were full and not accepting new patients and how this would be addressed with a growing population.  It was acknowledged that there is a shortage of qualified staff to fill posts, however consideration is being given to changes in processes to allow GPs to spend more time with patients.  It was raised that a GP practice is being relocated to a premises with limited parking and no bus service and it being suggested that patients should walk or cycle.  This was not thought  ...  view the full minutes text for item 36/18

Presentation pdf icon PDF 3 MB

37/18

LOCAL COMMITTEE DECISION TRACKER [FOR DECISION] pdf icon PDF 261 KB

    This item provides an update on previous decisions and actions agreed by the Committee.  The Committee is asked to agree that the items marked as complete are removed from the tracker.

    Minutes:

    The Committee noted the completed actions and agreed to remove these from the tracker.

38/18

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 48 KB

    The Committee is asked to note the forward plan for the Committee and propose any items which they would like to see added.

    Minutes:

    Noted the forward plan for the Committee,

     

    Members suggested that the Committee consider reports on the recycling strategy and air quality.  Air quality measurement is a matter for the Borough Council although the County may be involved in implementing measures to reduce emissions and improve air quality.

39/18

DATE OF NEXT MEETING [FOR INFORMATION]