Agenda and decisions

Elmbridge Local Committee
Monday, 26 November 2018 4.00 pm

Venue: Council Chamber, Elmbridge Civic Centre, High Street, Esher, KT10 9SD

Contact: Nicola Morris, Partnership Committee Officer  Community Partnerships & Safety Team, 2nd Floor, Epsom Town Hall, The Parade, Epsom KT18 5BY

Link: Click here for Podcast

Items
No. Item

1.

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

2.

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

3.

CHAIRMAN'S ANNOUNCEMENTS

4.

WRITTEN PUBLIC QUESTIONS AND STATEMENTS pdf icon PDF 67 KB

    To answer any questions or receive a statement from any member of the public who lives, works or studies in the Elmbridge Borough area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Partnership Committee Officer at least by 12 noon four working days before the meeting.

5.

PETITIONS pdf icon PDF 82 KB

    To receive any petitions in accordance with Standing Order 68.  Notice should be given in writing or by e-mail to the Partnership Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Two petitions has been received and officer responses are provided.

     

    Ember Lane – Petition to implement traffic calming measures to reduce speeds.

     

    177 signatures. Lead Petitioner – Mrs Jo Cochran

     

    Sopwith Drive – Petition to Create safe pedestrian access for children and the disabled to Brooklands Community Park, the Children’s Nursery and Brooklands Retail Park

     

    306 signatures. Lead petitioner - Marion Malcher, Footpath Officer, Byfleet, West Byfleet & Pyrford Residents Association

    Additional documents:

    Decision:

    The Local Committee (Elmbridge) agreed:

     

    Ember Lane

     

    That funding be allocated from the Committee’s parking surplus to fund a feasibility study in Ember Lane to inform a decision on what work, if any, may be required in the area to improve safety.

     

    Sopwith Drive

     

    To support and work with the Woking Joint Committee should it prioritise and promote a feasibility study for suitable measures in the area to improve pedestrian safety.

     

    Reasons: to respond to issues raised by local residents in the form of petitions to the Committee.

6.

MINUTES OF PREVIOUS MEETING pdf icon PDF 75 KB

7.

MEMBER QUESTION TIME pdf icon PDF 60 KB

    To receive any written questions from Members under Standing Order 47. Notice should be given in writing to the Partnership Committee Officer by 12.00 noon four working days before the meeting.

    Decision:

    The Local Committee (Elmbridge) agreed

     

    That funding be allocated from the Committee’s parking surplus to fund a feasibility study in the vicinity of the Blundel Lane railway bridge to inform a decision on what work, if any, may be required in the area to improve safety of non-motor vehicle users.

     

    Reasons:  To respond to residents’ concerns over the safety of this stretch of highway.

     

8.

ELMBRIDGE PARKING REVIEW 2018-19 [EXECUTIVE ITEM - FOR DECISION] pdf icon PDF 84 KB

    To consider the outcome of a review of parking covering the whole borough, and recommendations to changes to parking, waiting and loading restrictions.

    Additional documents:

    Decision:

    The Local Committee (Elmbridge) agreed:

     

    (i)    The county council’s intention to introduce the proposals as detailed in Annex 1 is formally advertised, and subject to statutory consultation, including the following amendments:
    Drawings 1 and 2 – add two additional bays at the north-east of Bridge Road with a 30 minute limit and extend the bays on Creek Road outside numbers 13/15
    Manordene Close, Thames Ditton to advertise double yellow lines on one side of the close
    .

           Consider changing the hours of operation of the proposed zig zag restrictions in Thames Street to ensure that they correspond with school start and finish times.  If necessary, amend the existing zig zags to match.

    (ii)   The county council’s intention to carry out informal consultations and, subject to satisfactory responses, refine the proposals as detailed in Annex 2 before being formally advertised and subject to statutory consultation;

    (iii)  If objections are received the Parking Strategy and Implementation Team Manager is authorised to try and resolve them;

    (iv)  If any objections cannot be resolved, the Parking Strategy and Implementation Team Manager, in consultation with the Chairman/Vice Chairman of this committee and the county councillor for the division, decides whether or not they should be acceded to and therefore whether the order should be made, with or without modifications:

     

    (v)   To note the locations where we have received requests for new or amended parking controls, and following analysis, have recommended no changes at the current time, as detailed in Annex 3;

     

    (vi)  That officers in consultation with members be asked to look at the impact of extending residents parking to Dorchester Road, Gascoigne Road Weybridge and take this forward if appropriate and also to consider a change in the hours for existing resident parking in the area eg Limes Road and Minorca Road to correspond with local car parks.

     

    Reasons:  Changes to the highway network, the built environment and society mean that parking behaviour changes and consequently it is necessary for a Highway Authority to carry out regular reviews of waiting and parking restrictions on the highway network.

     

    It is recommended that the waiting restrictions in this report are progressed as they will help to:

          Improve road safety

          Increase access for emergency vehicles

          improve access to shops, facilities and businesses

          Increase access for refuse vehicles, buses and service vehicles

          Reduce traffic congestion

         Better regulate parking

9.

HIGHWAYS UPDATE [EXECUTIVE ITEM - FOR DECISION] pdf icon PDF 375 KB

    This report summarises progress with the Local Committee’s programme of Highways works for the current Financial Year 2018-19.

     

    Normally at this time in the Committee’s annual meeting cycle, the Area Highway Manager would make recommendations for specific projects for the following Financial Year’s programmes of works.  This enables timely preparation of projects.  The Local and Joint Committees’ Highways budgets for next Financial Year 2019-20 have not yet been confirmed.  This means that the Area Highway Manager is unable to make specific recommendations in this regard.

    Additional documents:

    Decision:

    The Local Committee (Elmbridge) agreed:

     

    (i)    To delegate authority to the Area Highway Manager, in consultation with the Chairman, Vice Chairman, and relevant Divisional Members, to decide programmes of projects for next Financial Year 2019-20, as and when Committee’s Highways budgets for 2019-20 are confirmed;

    (ii)   To add two schemes, in addition to those referred to elsewhere in the minutes, to the forward programme for feasibility studies, to be funded from the parking surplus;

    (iii)  To authorise a new Bus Stop Clearway to be implemented as part of the Ashley School Road Safety Outside Schools scheme;

    (iv)  Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

     

    Reasons:  Recommendations are made to facilitate development of Committee’s 2019-20 Highways programmes, while at the same time ensuring that the Chairman, Vice Chairman and relevant Divisional Members are fully and appropriately involved in any detailed considerations.

    Committee is asked to provide the necessary authorisation to deliver its programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

10.

SCHOOL TRAVEL PLANS - ANNUAL PROGRESS REPORT [SERVICE MONITORING AND ISSUES OF LOCAL CONCERN - FOR INFORMATION] pdf icon PDF 667 KB

    A School Travel Plan sets out objectives and actions that the school will undertake to improve road safety and promote sustainable travel modes to reduce reliance on the car. Since 2017 the county council’s Safer Travel Team have promoted a new national online system called Modeshift STARS www.modeshiftstars.org which provides an online template and supporting materials for schools to create a School Travel Plan.

     

    This report provides an update on the status of each School Travel Plan for schools in Elmbridge Borough, as well as the take up of activities offered to schools by the county council’s Safer Travel and Cycle Training Teams over the last academic year. It also highlights those schools that have expanded and are currently in breach of their planning obligations because they have not yet completed an accredited School Travel Plan.

11.

SCC CONSULTATION ON SERVICE CHANGES IN ELMBRIDGE [SERVICE MONITORING AND ISSUES OF LOCAL CONCERN - FOR DISCUSSION] pdf icon PDF 82 KB

    Despite making significant savings in previous years, the County Council needs to make further savings of £85m in the next year.  To achieve this and continue to provide services to residents some changes will need to be made.  On 30 October 2018, the County Council launched a series of consultations on five service areas to shape those services for the future: children’s centres; concessionary bus fares; special educational needs and disability (SEND); libraries and cultural services; and community recycling centres.

     

    The Local Committee is invited to consider and discuss the proposed service changes as they relate to the Elmbridge local area.

12.

LOCAL COMMITTEE DECISION TRACKER [FOR INFORMATION] pdf icon PDF 259 KB

13.

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 47 KB

14.

DATE OF NEXT MEETING [FOR INFORMATION]