Agenda, decisions and minutes

Mole Valley Local Committee
Wednesday, 3 December 2014 2.00 pm

Venue: Council Chamber, Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ

Contact: Cheryl Poole, Community Partnership & Committee Officer  Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ

Webcast: View the webcast

Items
No. Item

Open Forum

Issues with vehicles parking on verges and pavements were discussed.

Additional documents:

29/14

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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MINUTES OF PREVIOUS MEETING pdf icon PDF 93 KB

31/14

DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Additional documents:

    Minutes:

    No declarations of interest were received.

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PUBLIC QUESTIONS (AGENDA ITEM ONLY) pdf icon PDF 74 KB

    To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66.

    Additional documents:

    Minutes:

    The tabled public questions and responses are attached in Annex A.

     

    Question 1 Peter Seaward

     

    Supplementary Question

     

    Peter Seaward asked the following supplementary questions:

    ·         a request for a definite date for a resolution of the issue with the landowner in relation to the flooding of the junction of the BOAT (Admirals Walk) and Dorking Rd

    ·          what has the CCTV investigation in East Street revealed?

     

    and commented that the RA had conflicting evidence as regards the gullies maintenance on Dorking Rd.  John Lawlor (Area Highways Manger) responded that until there has been a legal agreement with the landowner, the flooding issue (Admirals Walk and Dorking Rd) cannot be progressed, but he will update Bookham RA as soon as it is completed.  The CCTV investigation has revealed a large amount of damage to the infrastructure and he will discuss this with the RA at a meeting, to be organised once a further map has been received.  SCC Councillor Clare Curran commented that the residents have lost patience because the flooding issues in East Street are so longstanding and it is a real social problem for the village.

     

    Question 2 Michael Agius

     

    Supplementary Question

     

    Michael Agius expressed his concerns as winter is upon us and asked for timescales for the designs for the critical areas and also would like to discuss details of short term solutions with Paul Manwaring.  John Lawlor responded that he would put pressure on the design team and agreed to a meeting in early/mid January, which Clare Curran requested took place before the Flood Forum meeting.

     

    Question 3 Peter Browne

     

    Supplementary Question

     

    Peter Browne said he was disappointed with the response from Surrey Highways.  It is a matter of judgement, but he felt it inadequate that Councillors were not informed of changes, that a significant press release was contradicted and it is regrettable that SCC was not willing to agree that there have been errors made.

     

    Tim Hall said he expects a future report on the issue. Cllr Chris Townsend concerns are with the lighting and the timing of the traffic lights.

     

    Once the Safety Audit is complete a meeting of Jason Russell, Tim Hall and Cllr Chris Townsend will take place.

     

    Question 4 Mike Ward

     

    Resident not present

     

    Question 5 Robin Todd

     

    Supplementary Question

     

    Michael Agius spoke on behalf of Robin Todd, and pointed out that more work needed doing on the outlets and the soakaways, which John Lawlor said he was aware of.

     

    Question 6 Christine Matthews

     

    Supplementary Question

     

    Christine Matthews asked why the entrance to Chalkpit Lane was not resurfaced when the entrances to all the other roads off the A246 were recently.  John Lawlor said he couldn’t provide a response as this was part of an official complaint, but would pass it on to the relevant team.

     

    Clare Curran suggested if the depot was developed in future, S106 money could be used to adopt and resurface the road.  It was agreed that the Local Committee would write to Mole Valley DC with this  ...  view the full minutes text for item 32/14

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MEMBER QUESTIONS (AGENDA ITEM ONLY) pdf icon PDF 68 KB

    To receive any written questions from Members under Standing Order 47.

    Additional documents:

    Minutes:

    The tabled Member questions and responses are attached at Annex B.

     

    Questions from Tim Hall

     

    No supplementary was asked.

     

    Questions from Cllr Haque

     

    Supplementary Question

     

    Cllr Haque asked for a definite delivery date for the work in Cock Lane.  John Lawlor will ask the Project Horizon team for the date.

     

    Questions from Stephen Cooksey

     

    Supplementary Questions

     

    1. As regards the Yorkstone paving Stephen Cooksey requested a start date, to which John Lawlor responded that it would be asap.

     

    2. Stephen Cooksey would like a rapid response to his question about flooding problems at Deepdene roundabout. The response will be cc’d to all divisional Members

     

    3. Stephen Cooksey asked why nothing has happened with the Dorking parking scheme.  Tim Hall blamed himself as new proposals for Leatherhead kept being suggested.  Is the January date a definite Stephen Cooksey asked?  David Curl confirmed it was.

     

    4. Why has it taken so long to reach the point of investigation? John Lawlor said they are awaiting information from a third party.

     

    Question from Cllr Dickson

     

    Supplementary Question

     

    1.  What will the timescale for the sign to be installed?  John Lawlor said it would be this financial year.

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PETITIONS (AGENDA ITEM ONLY)

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RECOMMENDATIONS TRACKER (FOR INFORMATION) pdf icon PDF 49 KB

    Additional documents:

    Minutes:

    Declarations of Interest

    None

     

    Officer attending

    Cheryl Poole

     

    Petitions, Public Questions and Statements

    None

     

    Member discussion – key points

     

    Chris Townsend questioned why the design for Woodfield Lane Ashstead needed to be brought back to the Local Committee on 4/3/15 and John Lawlor explained full LC approval was required for the design.

     

    Hazel Watson reminded officers about the site meeting promised ref: 10/09/14-C and Helyn Clack received an update re; line 2 page 22.

     

    It was agreed that the actions marked ‘complete’ could be removed from the tracker.

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ALLEGED PUBLIC FOOTPATH BETWEEN REIGATE ROAD AND FOOTPATH 56, DORKING (OTHER COUNTY COUNCIL FUNCTIONS) pdf icon PDF 94 KB

    To consider an application for a Map Modification Order (MMO) to add a public footpath running from Reigate Road to Footpath 56 (Dorking) to the Surrey County Council Definitive Map and Statement (DMS).

    Additional documents:

    Decision:

    The Local Committee resolved to agree:

     

    (i)    No public rights of way are recognised over the route shown A-D-B-C on drawing no. 3/1/50/H49 and that the application for an MMO under section 53 and 57 of the Wildlife and Countryside Act 1981 to modify the DMS by the addition of a public footpath is not approved.

    (ii)   In the event of the County Council being directed to make an MMO by the Secretary of State following an appeal by the claimant, the County Council as surveying authority should adopt a neutral stance at any resulting inquiry or hearing or while the matter is being considered by written representations.

    Reason for decision: The County Council has a duty under Section 53 of the Wildlife and Countryside Act 1981 (WCA 1981) to modify the Definitive Map and Statement (DMS) if it discovers evidence which on balance supports a modification. In this instance the evidence does not support the making of a MMO.

    Minutes:

    Declarations of Interest

    None

     

    Officer attending

    Andrew Saint

     

    Petitions, Public Questions and Statements

    None

     

    Member discussion – key points

     

    Cllr Valerie Homewood suggested that, if it was agreed that no public rights of way was to be recognised over this route, then a sign was erected on the land to indicate the location of a public footpath close by.  The officer agreed to write to the landowner with this proposal.

     

    The Local Committee resolved to agree:

     

    (i)    No public rights of way are recognised over the route shown A-D-B-C on drawing no. 3/1/50/H49 and that the application for an MMO under section 53 and 57 of the Wildlife and Countryside Act 1981 to modify the DMS by the addition of a public footpath is not approved.

    (ii)   In the event of the County Council being directed to make an MMO by the Secretary of State following an appeal by the claimant, the County Council as surveying authority should adopt a neutral stance at any resulting inquiry or hearing or while the matter is being considered by written representations.

    Reason for decision: The County Council has a duty under Section 53 of the Wildlife and Countryside Act 1981 (WCA 1981) to modify the Definitive Map and Statement (DMS) if it discovers evidence which on balance supports a modification. In this instance the evidence does not support the making of a MMO.

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HIGHWAYS FORWARD PROGRAMME (EXECUTIVE FUNCTION) pdf icon PDF 83 KB

    This report seeks approval of a programme of highway works for Mole Valley funded from the Local Committee’s delegated capital, revenue and Community Enhancement budgets.

     

    Additional documents:

    Decision:

    The Local Committee resolved to agree to:

     

    General

    (i)       Note that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2015/16 remains the same as for 2014/15, at £650,776;

    (ii)      Authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount;

    Capital Improvement Schemes (ITS)

    (iii)     Agree that the capital improvement schemes allocation for Mole Valley be used to progress the Integrated Transport Schemes programme set out in Annex 1;

    (iv)    Authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

    Capital Maintenance Schemes (LSR)

    (v)     Agree that the capital maintenance schemes allocation for Mole Valley be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members.

    Revenue Maintenance

    (vi)    Authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2015/16 as detailed in Table 2 of this report;

    (vii)   Agree that if the £5,000 per County Councillor allocated from the revenue maintenance budget for Highways Localism Initiative works is not distributed by the end of October 2015, the monies revert to the relevant Members Community Enhancement allocation;

    (viii)  Agree that the remaining £152,110 of the revenue maintenance budget be used to fund minor maintenance works throughout Mole Valley as identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member;

    Community Enhancement Fund

    (ix)    Agree that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division; and

    (x)     Agree that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.

     

    Reason for decision: To agree a forward programme of highways works in Mole Valley for 2015/16 – 2016/17, funded by the Local Committee’s devolved budget.

     

     

    Minutes:

    Declarations of Interest

    None

     

    Officer attending

    John Lawlor, Peter Shimadry

     

    Petitions, Public Questions and Statements

    None

     

    Member discussion – key points

    Members asked for detail on the progress of the current years spend, requested clarification of the £10,000 budget allocation for 20 mph outside schools and the £5,000 budget allocation for signs and road markings and assurance that the divisional Member is included in discussions when funding is vired between schemes.

     

    The Area Highways Manager explained the Chairman receives a monthly budget report, but he could send it to Members too or that he would be happy to discuss the detail spend with Members outside the meeting. He clarified that the allocation for the 20 mph outside schools was to make the 3 pilot schemes permanent, that the £5,000 for signs/markings was for emergencies and confirmed that the divisional Member is included in decisions about the virement of funding.

     

     

    The Local Committee resolved to agree to:

     

    General

    (i)       Note that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2015/16 remains the same as for 2014/15, at £650,776;

    (ii)      Authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount;

    Capital Improvement Schemes (ITS)

    (iii)     Agree that the capital improvement schemes allocation for Mole Valley be used to progress the Integrated Transport Schemes programme set out in Annex 1;

    (iv)    Authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required;

    Capital Maintenance Schemes (LSR)

    (v)     Agree that the capital maintenance schemes allocation for Mole Valley be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members.

    Revenue Maintenance

    (vi)    Authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2015/16 as detailed in Table 2 of this report;

    (vii)   Agree that if the £5,000 per County Councillor allocated from the revenue maintenance budget for Highways Localism Initiative works is not distributed by the end of October 2015, the monies revert to the relevant Members Community Enhancement allocation;

    (viii)  Agree that the remaining £152,110 of the revenue maintenance budget be used to fund minor maintenance works throughout Mole Valley as identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member;

    Community Enhancement Fund

    (ix)    Agree that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division; and

    (x)     Agree that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and  ...  view the full minutes text for item 37/14

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MOLE VALLEY PARKING REVIEW (EXECUTIVE FUNCTION) pdf icon PDF 81 KB

    To consider requests that have been received for either the introduction of new parking restrictions or changes to existing restrictions at various sites in Mole Valley.

     

    Additional documents:

    Decision:

    The Local Committee resolved to agree to:

     

    (i)            The recommendations detailed in Annex 1 and 2;

    (ii)           That the County Council’s intention to make an order under the Road Traffic Regulation act 1984 be advertised and, if no objections are maintained, the order be made;

    (iii)          To allow the Parking Strategy and Implementation Team manager to make minor alterations to the proposals in Annex 1 and 2 if necessary prior to statutory advert in consultation with the local Member and Chairman/Vice Chairman.

    (iv)         That if objections are received the Parking Strategy and Implementation Team Manager is authorised to try and resolve them, in consultation with the Chairman / Vice Chairman of this committee and the County Councillor for the division, decides whether or not they should be acceded to and therefore whether the order should be made, with or without modifications.

    (v)          That in relation to the Rothes Road residents parking scheme, and other permit schemes in Dorking, the Parking Strategy and Implementation Team Manager in consultation with the Parking Task Group investigate options to include ‘local worker’ or business permits in the statutory advertisement.

    (vi)         The additional locations to be confirmed by officers in consultation with the divisional Member and the Chairman/Vice Chairman of the Local Committee.

     

    Reason for decision: to improve road safety and access to businesses, increase access for emergency and service vehicles, better regulate parking and ease traffic congestion.

     

    Minutes:

    Declarations of Interest

    None

     

    Officer attending

    David Curl, Steve Clavey

     

    Petitions, Public Questions and Statements

    Mr Carr (Leatherhead RA) spoke with reference to the proposed parking restriction (drawing 14) junction Levett Rd and Copthorne Rd. He believes that the bus could change its route and/or a smaller bus could be used.

     

    The Parking officer agreed to contact the Passenger Transport Group, which had requested the new parking restriction because the bus companies had reported issues.

     

    Member discussion – key points

    Members suggested some amendments to the proposals in the report and also some additional schemes as detailed below:

     

    Leatherhead and Fetcham East – Tim Hall

    Waterfields

    Haslemere Close

    Barnett Close

    Copthorne Rd

    Belmont Rd

    Sunmead Parade (if restrictions don’t already exist)

    Garlands Rd

     

    Ashstead- Chris Townsend

    Harriots Lane – extension to proposals

    Old Court

    Oakfield Road – new request to amend existing restrictions

    Drawing 3 – amendment to times on Park Lane

    Drawing 4 – extension to proposals

    Drawing 11 – extend proposals Leatherhead Rd junction Uplands

     

    Dorking Hills – Hazel Watson

    Boxhill Rd

    Junction St John’s Rd/The Burrell – proposals to be reduced

    Pixham Lane junction Pixham Grove

    Furlong Rd, Westcott

    Old London Rd, Mickleham

    Station Road, Dorking – extend yellow lines up to drive of no. 1 from Curtis Road.

     

    Dorking and the Holmwoods- Stephen Cooksey

    South St, Dorking up to the junction Horsham Rd

    Warwick Rd/Buckingham Rd/Norfolk Rd

     

    Bookham and Fetcham West- Clare Curran

    Drawing 25 – Eastwick Drive, Bookham – extension to proposal

    Drawing 27 – Griffin Way

    Drawing 28 – The Garstons – extend line closer to no. 1

    Drawing 29 – Solecote – extend line up to cul de sac

    Drawing 45 – High St, Bookham – existing restriction shown in wrong location

     

     

    The Local Committee resolved to agree to:

     

    (i)            The recommendations detailed in Annex 1 and 2;

    (ii)           That the County Council’s intention to make an order under the Road Traffic Regulation act 1984 be advertised and, if no objections are maintained, the order be made;

    (iii)          To allow the Parking Strategy and Implementation Team manager to make minor alterations to the proposals in Annex 1 and 2 if necessary prior to statutory advert in consultation with the local Member and Chairman/Vice Chairman.

    (iv)         That if objections are received the Parking Strategy and Implementation Team Manager is authorised to try and resolve them, in consultation with the Chairman / Vice Chairman of this committee and the County Councillor for the division, decides whether or not they should be acceded to and therefore whether the order should be made, with or without modifications.

    (v)          That in relation to the Rothes Road residents parking scheme, and other permit schemes in Dorking, the Parking Strategy and Implementation Team Manager in consultation with the Parking Task Group investigate options to include ‘local worker’ or business permits in the statutory advertisement.

    (vi)         The additional locations to be confirmed by officers in consultation with the divisional Member and the Chairman/Vice Chairman of the Local Committee.

     

    Reason for decision:  ...  view the full minutes text for item 38/14

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ON-STREET PARKING ENFORCEMENT (SERVICE MONITORING & ISSUES OF LOCAL CONCERN) pdf icon PDF 110 KB

    This report explains the scrutiny role of the Local Committee in the parking enforcement operation and gives an overview of the operation.

    Additional documents:

    Minutes:

    Declarations of Interest

    None

     

    Officer attending

    David Curl

     

    Petitions, Public Questions and Statements

    None

     

    Member discussion – key points

    None

     

    The Local Committee resolved to agree to:

     

    (i) note the contents of the report.

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CREATING OPPORTUNITIES FOR YOUNG PEOPLE - EARLY HELP (EXECUTIVE FUNCTION) pdf icon PDF 84 KB

    The report asks the Local Committee to approve the priorities for Local Prevention in Mole Valley to enable the procurement process to start in December 2014.

    Additional documents:

    Decision:

    The Local Committee resolved to agree to:

     

    (i)    Approve the local priorities (Annex 1), to be considered by providers, focusing on the identified needs of Mole Valley and the geographical neighbourhoods prioritised by the Youth Task Group.

    (ii)   Note the changes to the council scheme of delegation which provides increased decision making to local commissioning in relation to youth work and Surrey Outdoor Learning (SOLD).

    Reason for decision: Local Prevention has been in place across Mole Valley since 1 April 2012. It has contributed significantly to the reduction in young people becoming Not in Education, Employment or Training (NEET).  It is therefore recommended that this early help commission is re-commissioned for 2015-20.

     

    Minutes:

    Declarations of Interest

    Tim Hall left the room.

     

    Officer attending

    Absent

     

    Petitions, Public Questions and Statements

    None

     

    Member discussion – key points

     

    The Chairman of the Youth Task Group, Chris Townsend, confirmed the group was happy with the areas and issues identified and comfortable with the work being carried out.

     

    The Local Committee resolved to agree to:

     

    (i)    Approve the local priorities (Annex 1), to be considered by providers, focusing on the identified needs of Mole Valley and the geographical neighbourhoods prioritised by the Youth Task Group.

    (ii)   Note the changes to the council scheme of delegation which provides increased decision making to local commissioning in relation to youth work and Surrey Outdoor Learning (SOLD).

    Reason for decision: Local Prevention has been in place across Mole Valley since 1 April 2012. It has contributed significantly to the reduction in young people becoming Not in Education, Employment or Training (NEET).  It is therefore recommended that this early help commission is re-commissioned for 2015-20.

     

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MEMBERS' ALLOCATION (EXECUTIVE FUNCTION) pdf icon PDF 69 KB