Agenda, decisions and minutes
PDF 65 KBVenue: Council Chamber, Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ
Contact: Victoria Jeffrey, Community Partnership & Committee Officer Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ
Media
| No. | Item | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Open Forum An open forum took place before the start of the meeting, some of the topics covered were traffic calming in Charlwood, parking in Hookwood and cycle paths in Westcott. Additional documents: |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from District members under Standing Order 39. Additional documents: Minutes: Apologies were received from Mr Tim Hall |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Additional documents: Minutes: The minutes of the previous meeting were agreed as an accurate record. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Additional documents: Minutes: No interests were declared. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
PUBLIC QUESTIONS
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Additional documents: Minutes: Mrs Boyce, Buckland Parish Clerk received her written response and expressed her desire to work with officers in reviewing the right of way.
Mr Ward received his written response and questioned when the consultation was being undertaken as to date residents had not seen any of the notifications. As a member of the parking team was not present a written response will be provided to Mr Ward shortly.
Mr Seward received his written response and another member of the Bookham Residents Associations Mr Agius raised several queries in response to the answer. Mr Agius queried what the proposals were with regards to Dorking Road and what were the landowner’s views? Officers updated that the scheme is in design but this was being led on by the central team instead of the area team, though negotiations are underway with both the tenant landowner and the freeholder. Regarding the High Street Mr Ageis requested site of the report from Atkins, officers confirmed that in the New Year they would meet with Bookham Resident’s Association to review the report. Mr Agius asked if he could be kept updated on the work on drainage in Manor House Lane, officers responded they would be happy to do this. Mr Agius highlighted the importance of Rectory Lane to the future Bookham Neighbourhood plan and requested if Bookham Resident’s Association and Bookham Vanguard could be consulted on the developments, officers were happy to accommodate this.
Mrs Tyson-Davies received her written response and will be glad to work with officer in looking into the Trig Street Bridleway and will also liaise with the Mole Valley Cycle Forum in feeding in the views of cyclists as well as equestrians. Mrs Tyson-Davies offered to assist with the cost of the bridleway through fundraising, Mrs Clack confirmed that she would be happy to use her members’ allocation to help further. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Additional documents: |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
MEMBER QUESTIONS
To receive any written questions from Members under Standing Order 47. Additional documents: Minutes: Cllr Dickson received a written response to her question but was unable to attend the meeting. The divisional member updated the committee that since the question had been submitted the wall on the corner had been knocked down. The member feels that a solution of a build out with a metal pillar would protect the wall but would further narrow the pavement on the other side, increasing the need for the mirror Cllr Dickson asked about. The divisional member will work with officers in finding a solution.
Cllr Homewood received her written response and had a further query regarding why not all the white line markings where conducted at the same time H bar markings had been put in on the Old Horsham Road. Officers responded that some markings required a Traffic Regulation Order which requires consultation; this would mean not all lines were able to be implemented at the same time. Cllr Homewood felt that white lines would be essential to improve sight lines into Hawkesmoore Drive.
Mr Cooksey received his written response, and expressed his concern over the safety situation on Dene Street. He is keen to work with officers to look at the possibility of a one way system but is aware this will not be implemented imminently. Mr Cooksey requested could officers look at other ways of mitigating the danger to pedestrians walking on Dene Street?
The Area Highways Manger confirmed that the scheme to make Dene Street a one way system was on the scheme list but at present hasn’t scored highly enough to make it onto the list for 2013/14 and 2014/15. Officers will work with the police to investigate other options for improving safety there.
The Committee Chairman confirmed that while the scheme has not been put on the two year plan it has not been forgotten
Cllr Haque had not received a written response to his question as it was submitted close to the committee. Officers responded that the parking team was aware of the incident and parking issues on Cock Lane, Fetcham and the divisional member is discussing possible options to improve the situation. The police have also spoken with the Scouts and Football club who use the recreation ground to make them aware of the impact their parking has and to find alternative solutions. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Additional documents: |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
PETITIONS
To receive any petitions in accordance with Standing Order 65 or letters of representation in accordance with the Local Protocol. An officer response will be provided to each petition / letter of representation.
i. To reduce the speed limit in Hookwood village from 40mph to 30mph and reduce the speed limit on the A217 from 50mph to 40mph
ii. To reduce the speed limit on the B2032 Station Road/Pebblehill in Betchworth from 40mph to 30mph Additional documents: Minutes: Mrs Baker presented the petition, highlighting the safety issues faced on the A217 which affects a number of households. Residents are subject to very high volumes of traffic and feel as Hookwood is a village they are entitled to a 30mph speed limit as other areas have. Road users are often performing dangerous manouvers and u-turns which pose a risk to others and it is fortunate that the number of accidents are not higher.
The divisional member confirmed that speed is a serious issue for the Hookwood community and would support officers undertaking further work to improve the road and safety. The ward member agreed with these comments.
The Area Highways Manager will work with police to undertake monitoring in the area to obtain up to date statistics which can inform the schemes list. At present it is on the list but not scoring high enough under CASAM.
Mr Innes presented the petition to lower the speed limit on Pebble Hill, Betchworth. He expressed disappointment in the written response he had received as he felt not enough account had been taken of the road being a residential road, with many properties having concealed drives and restricted sight lines. Mr Innes invited officers and committee members to visit the area and see how dangerous it can be emerging from the properties.
The Police Road Safety Officer expressed concerns that lowering the speed limit wouldn’t address the issues; the entire road needs to be looked at to develop a plan to improve the road. The Chair of the Committee recommended that Vehicle Activated Signs could assist in lowering speed limits.
The Divisional Member appreciated some of the recommendations put forth by officers such as clearer road markings at junctions. She acknowledged that it is a residential road and it is hard for residents to safely emerge from properties especially as the road is used by those trying to get to Gatwick Airport. The member strongly expressed that something should be done and this could be a combination of road signs and a speed limit reduction. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Additional documents: |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
MOLE VALLEY HIGHWAYS SCHEMES PROGRESS UPDATE [EXECUTIVE FUNCTION]
To update the committee members on the progress to date of the Highways Schemes in Mole Valley. Additional documents: Decision: The Local Committee AGREED:
i. To NOTE the report
Reason for Decision
The Committee was happy with the progress to date on highways schemes Minutes: The Area Highways Manager presented the report highlighting the progress to date on the schemes the committee had agreed, the majority of schemes were now underway with a few left awaiting dates from the contractor.
Members queried the section when it said ‘to be programmed’, the Area Highways Manager confirmed that this meant we were just awaiting dates from the central team and he will look to obtain an update and then circulate this to members outside the committee.
The Lower Road Crossing scheme would need to be pushed back into the new financial year, due to unforeseen drainage works that were identified when the engineers began the design process. The divisional member had been advised of this and was happy that the issue of drainage in the local area would also be seen to at the same time.
The Local Committee AGREED:
i. To NOTE the report
Reason for Decision
The Committee was happy with the progress to date on highways schemes |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
FELDAY ROAD SPEED LIMIT ASSESSMENT [EXECUTIVE FUNCTION]
To seek authorisation from the Committee to reduce the speed limit on the B2126 Felday Road, Abinger Hammer from the existing National Speed Limit to 40mph.
Additional documents: Decision: The Local Committee RESOLVED to:
i. Note the results of the speed limit assessment; ii. Agree that, based upon the evidence, the speed limit on Felday Road, Abinger Hammer (from the existing 30mph 165m south of the A25 to the District boundary) be reduced to 40mph; iii. Authorise the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effects of which will be to implement the proposed speed limit change and revoke any existing traffic orders necessary to implement the change, and subject to no objections being upheld, the Order be made; and iv. Authorise delegation of authority to the Area Team Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member to resolve any objections received in connection with the proposal.
Reason for Decision
The Local Committee felt it was important to maintain concistency with the Guildford Local Committee as the road crossed the divisional boundary. The divisional member felt that the change to the speed limit would improve safety on the road. Minutes: Members expressed concern over the current speed limit on the road as there were a number of bends on the road. A need to be consistent with the Guildford Local Committee was discussed as otherwise it could lead to multiple speed limits along the road which would pose a greater safety risk. Members were happy to agree the recommendations.
The Local Committee RESOLVED to:
i. Note the results of the speed limit assessment; ii. Agree that, based upon the evidence, the speed limit on Felday Road, Abinger Hammer (from the existing 30mph 165m south of the A25 to the District boundary) be reduced to 40mph; iii. Authorise the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effects of which will be to implement the proposed speed limit change and revoke any existing traffic orders necessary to implement the change, and subject to no objections being upheld, the Order be made; and iv. Authorise delegation of authority to the Area Team Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member to resolve any objections received in connection with the proposal.
Reason for Decision
The Local Committee felt it was important to maintain concistency with the Guildford Local Committee as the road crossed the divisional boundary. The divisional member felt that the change to the speed limit would improve safety on the road. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
BUS STOP CLEARWAYS [EXECUTIVE FUNCTION]
To seek the Local Committee’s approval to create bus stop clearways in Barnett Wood Lane (Ashtead),The Street (Ashtead), Leatherhead Road (Great Bookham) and High Street (Dorking).
Additional documents: Decision: The Local Committee AGREED that:
i. A bus stop clearway be introduced in Barnett Wood Lane, Ashtead, at the existing bus stop adjacent to St Georges Church, the hours of restriction to be 07:00 to 19:00 daily; ii. A bus stop clearway be introduced in The Street, Ashtead, at the relocated bus stop adjacent to property no. 104, the hours of restriction to be 'At any time'; iv. A bus stop clearway be introduced in High Street, Dorking, at the existing stop adjacent to property nos. 344-346, the hours of restriction to be ‘At any time’.
The Local Committee PROPOSED and AGREED an AMENDED recommendation iii that:
iii. A bus stop clearway be introduced in Leatherhead Road, Great Bookham, at the existing bus stop adjacent to Beckley Parade, the hours of restriction to be 08:00 to 18:00 Monday to Saturday; and
Reason for Decision
The Local Committee felt that the clearway would improve safety for users of public transport. The Beckley Parade clearway was amended to reflect the hours of when the bus service is operating and to allow residents to access the retail outlets along the parade. Minutes: Councillors felt that the bus stop clearways would improve safety for users of public transport.
Some concerns were expressed with regards to the bus stop clearway on The Street in Ashtead. At present there is not a bus shelter in this location which was of concern. The location would also block the flow of traffic and the concern was that this could lead to an increased safety hazard. Officers assured this had been taken into consideration when formulating the proposals and it wouldn’t pose an increased safety risk. Councillors agreed to the introduction of the clearway and would monitor the affects.
The Chair of the Committee felt that the bus stop clearway in Bookham would not require the initial time restrictions proposed of 07:00-19:00 as the bus service that utilised the stop only ran from 08:00 to 18:00, the bus stop is also used by residents accessing the parade of shops. Mrs Curran proposed amending the recommendation in accordance with the time the bus service runs for. The motion was seconded by Cllr Harris and the committee agreed.
The Local Committee AGREED that:
i. A bus stop clearway be introduced in Barnett Wood Lane, Ashtead, at the existing bus stop adjacent to St Georges Church, the hours of restriction to be 07:00 to 19:00 daily; ii. A bus stop clearway be introduced in The Street, Ashtead, at the relocated bus stop adjacent to property no. 104, the hours of restriction to be 'At any time'; iv. A bus stop clearway be introduced in High Street, Dorking, at the existing stop adjacent to property nos. 344-346, the hours of restriction to be ‘At any time’.
The Local Committee PROPOSED and AGREED an AMENDED recommendation iii that:
iii. A bus stop clearway be introduced in Leatherhead Road, Great Bookham, at the existing bus stop adjacent to Beckley Parade, the hours of restriction to be 08:00 to 18:00 Monday to Saturday; and
Reason for Decision
The Local Committee felt that the clearway would improve safety for users of public transport. The Beckley Parade clearway was amended to reflect the hours of when the bus service is operating and to allow residents to access the retail outlets along the parade. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
HIGHWAYS FORWARD PROGRAMME 2013/14 [EXECUTIVE FUNCTION]
To seek approval from the Committee for the 2 year forward plan for Highway Schemes in Mole Valley. Additional documents: Decision: The Local Committee RESOLVED to:
(i) Approve the list of Integrated Transport Schemes for 2013/14 and 2014/15 given in Annex 1 and agree that further schemes can be added to the list during the year, subject to formal Local Committee approval and funding being allocated; (ii) Agree that the Integrated Transport Schemes allocation for Mole Valley is used to progress the new schemes as set out in Annex 1; (iii) Authorise the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the agreed Integrated Transport Schemes programme for 2013/14, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes; (iv) Agree that where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution; (v) Authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes listed in Annex 1, if required; (vi) Approve the Integrated Transport Schemes allocation for capital maintenance be divided equitably between County Councillors to treat roads to be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and the local divisional Members; (vii) Authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2013/14 as detailed in Table 2 of this report; (viii) Authorise that the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the headings detailed in Table 2 of this report, with the exception of the Highways Localism Initiative heading, if required; (ix) Agree that the £5,000 per County Councillor allocated from the revenue maintenance budget for Highways Localism Initiative works , if not distributed to the Parishes by the end of November 2013, revert to the relevant Members Community Pride allocation; (x) Authorise the additional revenue maintenance budget for 2013/14 be used to fund a revenue maintenance gang in Mole Valley and to carry out drainage works, with any balance used to carry out works identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member; (xi) Agree that the Community Pride Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division; and (xii) Agree that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Pride allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.
The Local Committee PROPOSED and AGREED an additional recommendation to:
Authorise the Area Team Manager to vire money from the ITS Capital Maintenance budget to the ITS Capital ... view the full decision text for item 56/12 Minutes: The committee members worked with officers to compile the list of schemes for 2013/14 and 2014/15. These schemes have then been ranked through the CASAM rating to prioritise them.
Members of the committee raised questions with regards to some of the larger schemes. The Area Highways Manager confirmed that these schemes fell under the remit of the central team and would be ranked in accordance with other schemes throughout the county. They will also be picked up through the ‘Project Horizon’ work.
The committee members had several queries over schemes which were raised with officers but weren’t on the final list. The Area Highways Manager advised that this was due to the limits of the budget being reached. The Chair of the Committee felt that this could be addressed through moving some funds from the ITS Capital Maintenance budget to the ITS Capital Schemes budget and proposed an additional recommendation to allow the Area Highways Manger to be able to vire money from one budget to the other. Members were concerned as they recognised the importance of regular maintenance on the highways network, however felt that it was important to have the flexibility to be able to move the budget if required.
The Local Committee RESOLVED to:
(i) Approve the list of Integrated Transport Schemes for 2013/14 and 2014/15 given in Annex 1 and agree that further schemes can be added to the list during the year, subject to formal Local Committee approval and funding being allocated; (ii) Agree that the Integrated Transport Schemes allocation for Mole Valley is used to progress the new schemes as set out in Annex 1; (iii) Authorise the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the agreed Integrated Transport Schemes programme for 2013/14, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes; (iv) Agree that where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution; (v) Authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes listed in Annex 1, if required; (vi) Approve the Integrated Transport Schemes allocation for capital maintenance be divided equitably between County Councillors to treat roads to be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and the local divisional Members; (vii) Authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2013/14 as detailed in Table 2 of this report; (viii) Authorise that the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the ... view the full minutes text for item 56/12 |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
LOCAL ALLOCATION [EXECUTIVE FUNCTION]
To consider proposals for members’ local allocation funding 2012/13 Additional documents: Decision: The Local Committee RESOLVED to:
i.
Agree
the items recommended for funding from the Local Committee’s
2012/13 Member Allocation funding, as set out in section 2 of the report and summarised
below:
ii. Note the expenditure previously approved by either the Community Partnerships Manager or the Community Partnerships Team Leader under delegated powers, as set out in section 3.
iii. Note any returned funding and/or adjustments, as set out within the report and at Appendix 1.
iv. Agree the tabled bids of
The Local Committee were happy to agree the item and support the groups through their allocations.
Minutes: The Local Committee noted the bids presented and were happy to agree them.
The Local Committee RESOLVED to:
i. Agree the items
recommended for funding from the Local Committee’s 2012/13
Member Allocation funding, as
set out in section 2 of the report and summarised below:
ii. Note the expenditure previously approved by either the Community Partnerships Manager or the Community Partnerships Team Leader under delegated powers, as set out in section 3.
iii. Note any returned funding and/or adjustments, as set out within the report and at Appendix 1.
iv. Agree the tabled bids of
The Local Committee were happy to agree the item and support the groups through their allocations.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
RECOMMENDATION TRACKER [NON-EXECUTIVE FUNCTION]
To review the progress of previous recommendations made by the Committee. Additional documents: Minutes: The Committee noted the recommendation tracker. |