Agenda, decisions and minutes

Mole Valley Local Committee
Wednesday, 16 November 2016 2.00 pm

Venue: Council Chamber, Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ

Contact: Sarah J Smith, Community Partnership & Committee Officer  Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ

Items
No. Item

55/16

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

56/16

MINUTES OF PREVIOUS MEETING pdf icon PDF 155 KB

    To approve the Minutes of the previous meeting as a correct record.

    Minutes:

    Minutes from meeting of 05 September were approved as a true record with the exception of one correction to the agenda heading for item 9, which should have read A25 and not A245 Reigate Road.

     

57/16

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)         Any disclosable pecuniary interests and / or

    (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

               Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

               As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

               Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

    Minutes:

    No declarations of interest received.

58/16a

PUBLIC QUESTIONS pdf icon PDF 74 KB

    To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66.

    Minutes:

    No declarations of interest received.

     

    Officers present:

     

    Zena Curry, Area Highways Manager

    Anne-Marie Hannam, Senior Traffic Engineer

     

    Questions submitted were tabled (see attached) and written responses provided in advance of the meeting. There were no supplementary questions.

     

     

     

58/16b

MEMBER QUESTIONS pdf icon PDF 111 KB

    To receive any written questions from Members under Standing Order 47.

    Minutes:

    No declarations of interest received.

     

    Officers in attendance:

     

    Zena Curry, Area Highways Manager

    Anne-Marie Hannam, Senior Traffic Engineer

     

    Member questions and responses were tabled and are attached.

     

    1.         Cllr Haque submitted a question and received a written response in advance of the meeting.

     

    2.         Mr Tim Hall submitted two questions and received written responses. Members were invited to examine the list provided in response, setting out those roads previously included in Project Horizon but now not appearing on the new programme of works and it was agreed to discuss the issue further at the later informal meeting.

     

    3.         Mrs Hazel Watson submitted written questions and received responses in advance of the meeting.

     

    She asked two supplementary questions:

     

    Re Q1: Whether MVDC had paid back the county council for the period in which they had not carried out the work. The Area Highways manager explained that no initial payment had been made at the beginning of the year and that payments would only have been made for work done, calculated on a route by route basis.

     

    Re Q2: Asked for reassurance that the problems on this route would not reoccur. The Area Highways Manager explained that some of the hedgerows are in private ownership, so it was down to the owners to cut them back; the county council have the authority to cut but no duty to do so. Some work in the past had been done by the community payback gang but this was no longer an option. The Chairman suggested the divisional member compile  a list for the Highways team of the affected areas.

     

     

     

59/16

PETITIONS pdf icon PDF 112 KB

    To receive any petitions in accordance with Standing Order 65 or letters of representation in accordance with the Local Protocol. An officer response will be provided to each petition / letter of representation.

     

    Two petitions have been received:

     

    1.         Petition received from Paula Hancock requesting Surrey County Council support the retention and improvement of the railway line crossing between Green Lane and Links Road, Ashtead.

     

    2.         Petition received from Julie Spalding requesting Surrey County Council allocates funding in its Integrated Transport Scheme budget (2017-18) for Mole Valley District, to install a pedestrian crossing near the Triangle Stores, Chalkpit Lane, Dorking.

    Additional documents:

    Minutes:

    No declarations of interest received.

     

    Officers in attendance:

     

    Zena Curry, Area Highways Manager

    Anne-Marie Hannam, Senior Traffic Engineer

    Steve Mitchell, Countryside Access Team Manager

     

     

    Two petitions had been received and those presenting received responses in advance of the meeting (attached).

     

    1. Petition presented by Helen Humphreys requesting Surrey County Council allocates funding in its Integrated Transport Scheme budge (2017-18) for Mole Valley District, to install a pedestrian crossing near the Triangle Stores, Chalkpit Lane, Dorking.

     

    Member discussion:

     

    There was general support for the scheme and in particular from the divisional member, however it was stressed by officers and the Chairman that the current financial position meant that there was no funding to progress it at this time. It would however remain on the ITS list and would be looked at again in the future.

     

     

     

    2. Petition presented by Paula Hancock (distributed map – attached) requesting Surrey County Council support the retention and improvement of the railway line crossing between Green Lane and Links Road, Ashtead.

     

    Member discussion:

     

    1.         A site visit with Network Rail had already taken place including the divisional member for Ashtead, the petitioner and the Countryside Access Team Manager. The Ashtead Residents Association is proposing to commission their own risk assessment of the crossing. The crossing has long been used by local people without incident.

     

    2.         NR is considering other ways of mitigating the risk such as a footbridge and there has been some initial contact between the organisation and the LC Chairman and divisional member about setting up a meeting to consider options.

     

    3.         The Countryside Access Team Manager confirmed that as yet no request for a Map Modification Order (MMO) had been received and that if one is submitted it would be researched on the basis of historical evidence, which would not include safety or usage elements. An application could take a year to be investigated.

     

    4.         The divisional member for Dorking Rural asked that it be minuted that any related MMO request should come back to the local committee for approval.

     

     

     

     

     

     

     

     

60/16

PROPOSAL TO ESTABLISH LEATHERHEAD MAJOR SCHEMES TASK GROUP pdf icon PDF 81 KB

    This paper seeks approval to establish a task group (on an interim basis) to consider issues of major transport schemes e.g. Leatherhead Sustainable Transport Package (STP) and transport impacts of major re-development schemes i.e. Transform Leatherhead.

    Decision:

    The Local Committee (Mole Valley) resolved to agree to:

     

                (i)         Approve the establishment of the task group

     

                And agreed

               

                (ii)        To nominate county and district councillor representatives for the task            group

     

                And

     

                (iii)       To delegate authority to the Travel and Transport Group Manager in consultation with the Chairman and Vice Chairman, to agree the terms of reference for the Leatherhead Major Schemes Task Group.

     

     

    Reasons for Recommendations:

     

    To enable additional input from relevant members (county and district) into the development of major transport schemes and major re-development schemes with transport implications.

    Minutes:

    No declarations of interest received.

     

    Officers present:

     

    Bronwen Chinien, Environment Policy Manager

     

     

    Members’ Discussion:

     

    1.         The Environment Policy Manager drew members’ attention to the amended  recommendation (iii) (see below). There was also a correction to 2.2 (b) of the report which should now read:

     

    ‘An advisory function to the  Travel and Transport Group Manager when authority is delegated to that officer by the Local Committee.’

     

    2.         The Chairman proposed that in addition to those mentioned at 2.3 of the report, County Councillor Mr Chris Townsend (divisional member for Ashtead) and Mole Valley District Councillor Rosemary Dickson (Leatherhead South ward) should join the task group. The proposal was seconded by Mrs Helyn Clack.

     

    The Local Committee (Mole Valley) resolved to agree to:

     

                (i)         Approve the establishment of the task group

     

                And agreed

               

                (ii)        To nominate county and district councillor representatives for the task      group

     

                And

     

                (iii)       To delegate authority to the Travel and Transport Group Manager in consultation with the Chairman and Vice Chairman, to agree the terms of reference for the Leatherhead Major Schemes Task Group.

     

     

    Reasons for Recommendations:

     

    To enable additional input from relevant members (county and district) into the development of major transport schemes and major re-development schemes with transport implications.

61/16

HIGHWAYS' UPDATE REPORT pdf icon PDF 130 KB

    This report sets out the progress on highways’ schemes in Mole Valley and seeks approval to grant delegated authority to respond to consultation feed back, to the Leatherhead Major Schemes Task Group.

    Additional documents:

    Decision:

    The Local Committee (Mole Valley) agreed to:

     

                (i) Note the contents of the report

     

    And resolved to agree to

     

                (ii) Authorise the Area Team Manager in consultation with the Chairman and Vice Chairman to decide on those schemes to include within the Mole Valley Draft Integrated Transport Scheme (ITS) Programme 2017/18 – 2018/19 during the Informal Local Committee meeting to be held after the Formal Local Committee meeting on 16th November 2016; and

     

                (iii) Delegate authority to the Transport and Travel Group Manager, in consultation with the Leatherhead Major Schemes Task Group, to respond to the feedback received from the Transform Leatherhead consultation.

     

                (iv) Authorise the Area Team Manager in consultation with the Chairman and Vice Chairman to finalise the list of local priority schemes for inclusion in the Horizon 2 Roads Major Maintenance Programme (HRMM) by 31st January 2017, following consideration of the selection of schemes under the influence of the Local Committee at the informal Local Committee meeting to be held after the Formal Local Committee meeting on 16th November 2016.

     

    Reasons for Recommendations:

     

    To update the Local Committee on, the progress of the highway works programme in Mole Valley, the Dorking STP, Leatherhead STP, A24 Resilience Scheme and customer enquiries.

     

    The timescales indicated by the LEP will require some detailed design work to be conducted before 31 March 2017. This will require decisions to be made about the consultation feedback and the design specification of the scheme in January, which is in advance of the committee’s next meeting on 1 March.

     

    To be able to pass to the Asset Planning Team an agreed list of schemes for the HRMM programme by the deadline of 31st January 2017.

    Minutes:

    No declarations of interest received.

     

    Officers present:

     

    Zena Curry, Area Highways Manager

    Annie-Marie Hannam, Senior Traffic Engineer

    Bronwen Chinien, Environment Policy Manager

     

     

    The Area Highways Manager directed members to the revised report (tabled and attached) and drew their attention to the amended recommendation at (iii) and the additional recommendation at (iv).

     

    Members’ discussion

     

    1.         Concerns were raised that following the redesign, traffic entering Station Approach to go to Lincoln Road from the A24 was blocking the road and that the situation might worsen once Federated House is developed. The Area Highways Manager confirmed this issue had not been highlighted in the road safety audit and that it would have to be reassessed once a planning application is submitted.

     

    2.         Some members expressed concern about the suitability of the variable message signs (VMS) (2.17 Wider Network Benefits Scheme) being sited on rural roads and wanted to make sure that parish councils would be consulted on locations. The Area Highways Manager acknowledged that this use of technology was controversial but that the Traffic and Streetworks Manager would try and accommodate requests on this issue. She also clarified that the overall purpose of the scheme was to facilitate free-flowing traffic and that no data would be stored.

     

    District Councillor Chris Hunt joined the meeting.

     

    3.         In response to queries on outstanding projects in Dorking the Senior Highways Engineer confirmed that phase 3 of the extension to the street lighting on A24 (item 1 annex 2) would be completed by the end of the current financial year and that a feasibility study had been commissioned for Dene Street (contraflow cycleway (item 4 annex 2). A report would come to the March meeting of the local committee.

     

     

    4.         The Environment Policy Manager updated the committee on a development regarding funding of the Leatherhead Sustainable Transport Project (STP) (2.9 of the report) that had arisen since the report had been written. Due to the latest financial position of the county council, the county council can no longer contribute match funding for this project. At the same time, the Coast to Capital LEP has advised that the level of match funding has reduced from 25% to 15% of total scheme cost.  Moving forward, the county council will work closely with the district council, with the objective of securing the required match funding to enable a funding application to be submitted. The consultation process will continue however and will feed into the task group (see item 6).

     

    The revised recommendations were agreed.

     

     

    The Local Committee (Mole Valley) agreed to:

     

                (i) Note the contents of the report

     

    And resolved to agree to

     

                (ii) Authorise the Area Team Manager in consultation with the Chairman and Vice Chairman to decide on those schemes to include within the Mole Valley Draft Integrated Transport Scheme (ITS) Programme 2017/18 – 2018/19 during the Informal Local Committee meeting to be held after the Formal Local Committee meeting on 16th November 2016; and

     

                (iii) Delegate authority to the Transport and  ...  view the full minutes text for item 61/16

62/16

WIDER NETWORK BENEFITS LEP SCHEME - UPDATE ON INSTALLATION OF VMS pdf icon PDF 179 KB

63/16

TRAFFIC REGULATION ORDER - BUCKLAND LANE pdf icon PDF 377 KB

    This report was submitted late.

     

    The report will seek approval to introduce a No Motor Vehicle restriction on Buckland Lane including agreement to advertise the required Traffic Regulation Order and delegated authority to consider any objections received.

     

    Buckland Lane is partly in Mole Valley and partly in Reigate and Banstead There is currently a temporary TRO, to exclude 4x4 traffic, on the road that has already been extended and expires in December. Unfortunately, this cannot be extended again as it is a temporary order.

     

     

     

    Additional documents:

    Decision:

    The Local Committee (Mole Valley) resolved to agree that:

     

    (i)    Based upon the evidence, a Traffic Regulation Order restricting any motorised vehicles and any horse drawn vehicle wider than 1.5m (4ft 11ins) be implemented in the section of Buckland Lane (D318), which also includes BOAT No. 479, between borough boundary with Reigate and Banstead and a point 12.4m north of the junction with Lawrence Lane.

    And agreed to:

    (ii)   Authorise the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the proposed width restriction (1.5m – 4ft 11ins) on Buckland Lane (D318), which also includes BOAT No.479 (Buckland), between borough boundary with Reigate and Banstead and a point 12.4m north of the junction with Lawrence Lane, revoke any existing traffic orders necessary to implement the change, and, subject to no objections being upheld, that the order be made;

    (iii)  Authorise delegation of authority to the Area Highway Manager in consultation with the Chairman, Vice-Chairman of the Local Committee and the local divisional member to resolve any objections received in connection with the proposal.

    Reasons for Recommendations:

    To address road safety concerns raised by Surrey Police following 4-wheeled vehicles rolling down the embankment due to subsidence on D318 Buckland Lane.

     

    Minutes:

    No declarations of interest received.

     

    Officers present:

     

    Zena Curry, Area Highways Manager

    Anne-Marie Hannam, Senior Traffic Engineer

     

    This late report was tabled but had been published belatedly as part of the agenda pack online.

     

     

    Members’ discussion:

     

    1.         The proposal was fully supported by members although there was some concern expressed that the Traffic Regulation Order (TRO) may not be in operation before the temporary order expires.

     

    2.         The Area Highways Manager agreed that the timing was tight, but that it had been necessary to carry out a statutory consultation and link in with the meeting of the Reigate and Banstead Local Committee who also needed to approve the TRO.

     

     

     

     

    The Local Committee (Mole Valley) resolved to agree that:

     

    (i)    Based upon the evidence, a Traffic Regulation Order restricting any motorised vehicles and any horse drawn vehicle wider than 1.5m (4ft 11ins) be implemented in the section of Buckland Lane (D318), which also includes BOAT No. 479, between borough boundary with Reigate and Banstead and a point 12.4m north of the junction with Lawrence Lane.

    And agreed to:

    (ii)   Authorise the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the proposed width restriction (1.5m – 4ft 11ins) on Buckland Lane (D318), which also includes BOAT No.479 (Buckland), between borough boundary with Reigate and Banstead and a point 12.4m north of the junction with Lawrence Lane, revoke any existing traffic orders necessary to implement the change, and, subject to no objections being upheld, that the order be made;

    (iii)  Authorise delegation of authority to the Area Highway Manager in consultation with the Chairman, Vice-Chairman of the Local Committee and the local divisional member to resolve any objections received in connection with the proposal.

    Reasons for Recommendations:

    To address road safety concerns raised by Surrey Police following 4-wheeled vehicles rolling down the embankment due to subsidence on D318 Buckland Lane.

     

64/16

RECOMMENDATIONS TRACKER pdf icon PDF 152 KB