Venue: REMOTE
Contact: Jess Edmundson, Partnership Committee Officer Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ
Link: Click here to view the webcast
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from District members under Standing Order 39. Additional documents: Minutes: There were none |
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MINUTES OF PREVIOUS MEETING PDF 78 KB
To approve the Minutes of the previous meeting as a correct record. Additional documents: Minutes: The minutes of the previous meeting on 11 March 2020 were agreed as a true record. |
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES: • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial Additional documents: Minutes: There were none |
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To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Additional documents: Minutes: Declarations of Interest: None
Officers attending: Zena Curry, Area Highways Manager (AHM), SCC
Petitions, Public Statements, Questions: The questions and officer responses were provided within the supplementary agenda. Four written questions were received before the deadline and one urgent question received after that was tabled at the meeting and is attached as an annex to these minutes.
Question one was received from Mr Andrew Matthews. Mr Matthews did not attend the meeting nor ask a supplementary question.
Question two was received from Cllr Elizabeth Daly. Cllr Daly was present and asked the following supplementary question.
Thank you for the response to my question which you have agreed has been going on for some years. I think an except for access sign is a great idea and I would hope this could be implemented at the same time and prioritised as soon as funding permits.
It was noted by the AHM that it was her understanding the ‘except for access’ signs were already in place and that she would speak with Cllr Daly about this outside the meeting.
Question three was received from Cllr Paul Kennedy. Cllr Kennedy was present and asked the following supplementary question.
Thank you for the helpful response and for the logging the issue for further consideration. When this issue comes back up for consideration could you bear in mind that Fetcham and Bookham form their own little community and that a blanket 20mph zone is likely to give better compliance than a patchwork of different speed limits.
The AHM referred Cllr Kennedy to SCC’s Setting Speed Limits Policy that detailed how types of road and their strategic nature were taken in to account when setting speed limits but added Cllr Kennedy’s comments would be taken in to account when this was revisited.
Question four was received from Mr Roger Troughton. Mr Troughton was present and asked the following supplementary question.
We are rather disappointed with the response from Surrey Highways. This is not a new issue, and over the years a number of government publications have covered this. For example the Department for Transport's Cycling Infrastructure Design guide (LTN2/08) gives the following advice:
"Refuges and islands can create hazardous pinch points for cyclists. If they are introduced and it is not possible to provide a cycle bypass, the width available should either be sufficient to allow vehicles to overtake cyclists safely, or narrow enough to discourage overtaking altogether."
If we take as an example the pedestrian refuge just east of the Hillier Garden Centre on the A25 about 0.75mile east of Dorking (a pedestrian refuge which is not even in the desire line of pedestrians crossing at that junction), comments I have had from other cyclists include:
"...it has never been problems with the considerate motorist,
but the high proportion of inconsiderate motorists or just the
inattentive or plain stupid, especially when the M25 is closed and
traffic is extra heavy." "...dangerous overtaking at these places happens very frequently at least once on every trip I ... view the full minutes text for item 15/20a |
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To receive any written questions from Members under Standing Order 47. Additional documents: Minutes: Declarations of Interest: None
Officers attending: Jane Smith, Interim Planning Policy Manager (PPM), MVDC
Petitions, Public Statements, Questions: The questions and officer responses were provided within the supplementary agenda. Four written questions were received before the deadline.
All four questions were submitted by Mrs Hazel Watson, who asked the following supplementary question.
Following on from the Future Mole Valley Local Plan – Strategic Infrastructure Implications report that was received by the Local Committee at the March 2020 meeting. It was suggested that all the sites listed in the report were acceptable to Surrey Highways. Having seen the responses to my questions it is clear that more detailed work is to take place. My understanding is that some of these sites could now be excluded on highways grounds. Is my understanding on this correct?
The PPM confirmed the report that came to the Local Committee meeting in March was at a high level and focussed on district wide infrastructure implications rather than site specific ones. She added that the plan was still at the consultation stage and Mole Valley were still in the process of reviewing all the consultation responses. This needed to be done before work could begin on creating a detailed programme for Mole Valley to make the decisions on which sites would go in to the next draft local plan. This would again go out for public consultation. The PPM reiterated that there was a need to work within the National Planning Policy Framework and that MVDC and SCC would be working together where needed.
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PETITIONS
To receive any petitions in accordance with Standing Order 65 or letters of representation in accordance with the Local Protocol. An officer response will be provided to each petition / letter of representation.
None recevied. Additional documents: Minutes: There were none |
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This report seeks approval from the Local Committee to reduce the speed limit along A24 Deepdene Avenue. This is in accordance with Surrey County Council’s ‘Setting Local Speed Limits Policy’.
Additional documents: Decision: The Local Committee (Mole Valley)
agreed: i.
To note the results of the speed assessments undertaken, shown in
Table 1. ii.
That, based upon the evidence, the speed limit be reduced from
50mph to 40mph on the A24 Deepdene Avenue, between the existing
40mph speed limit just to the south of the junction with Deepdene
Drive and the North Holmwood roundabout junction, as shown in Annex
2, in accordance with the current policy; iii.
To authorise the advertisement of a notice in accordance with the
Road Traffic Regulation Act 1984, the effect of which will be to
implement the proposed speed limit change, revoke any existing
traffic orders necessary to implement the change, and, subject to
no objections being upheld, that the order be made; iv.
To authorise delegation of authority to the Area Highway Manager in
consultation with the Chairman, Vice-Chairman of the Local
Committee and the local divisional member to resolve any objections
received in connection with the proposal. v. To note that if the scheme has not been successful, then further engineering measures or a return to the original higher speed limit may be necessary.
Reason for Decisions
The above decisions were made to enable the change in the speed limit from 50mph to 40mph, on the A24 Deepdene Avenue, Dorking in accordance with Surrey County Council’s Speed Limit Policy. Minutes: Declarations of Interest: None
Officers attending: Zena Curry, Area Highways Manager (AHM), SCC
Petitions, Public Statements, Questions: None
The AHM introduced the report, noting that it had come about in response to a petition received by the Local Committee in January 2020. She added that having looked at the speed data and SCC’s Setting Local Speed Limits policy she was recommending this section of road for a speed limit reduction.
Key points from the discussion:
·
The divisional member thanked the residents who had taken the time
to start the petition and bring this to the Local Committee and
also the Deepdene Trail organisers who
had also helped to push this forward. ·
A question was asked about the timescales for moving this forward
and the procedures for doing so? The AHM confirmed this would be
dependent on when funding was agreed. · Members gave their full support to the recommendations.
Resolution:
The Local Committee (Mole Valley)
agreed: i.
To note the results of the speed assessments undertaken, shown in
Table 1. ii.
That, based upon the evidence, the speed limit be reduced from
50mph to 40mph on the A24 Deepdene
Avenue, between the existing 40mph speed limit just to the south of
the junction with Deepdene Drive and
the North Holmwood roundabout junction,
as shown in Annex 2, in accordance with the current
policy; iii.
To authorise the advertisement of a notice in accordance with the
Road Traffic Regulation Act 1984, the effect of which will be to
implement the proposed speed limit change, revoke any existing
traffic orders necessary to implement the change, and, subject to
no objections being upheld, that the order be made; iv.
To authorise delegation of authority to the Area Highway Manager in
consultation with the Chairman, Vice-Chairman of the Local
Committee and the local divisional member to resolve any objections
received in connection with the proposal. v. To note that if the scheme has not been successful, then further engineering measures or a return to the original higher speed limit may be necessary.
Reason for Decisions:
The above decisions were made to enable the change in the speed limit from 50mph to 40mph, on the A24 Deepdene Avenue, Dorking in accordance with Surrey County Council’s Speed Limit Policy. |
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ABINGER LANE, ABINGER SPEED LIMIT ASSESSMENT [EXECUTIVE FUNCTION - FOR DECISION] PDF 84 KB
This report seeks approval from the Local Committee to reduce the speed limit in sections of Abinger Lane and Sutton Lane. This is in accordance with Surrey County Council’s ‘Setting Local Speed Limits Policy.’ Additional documents: Decision: The Local Committee (Mole Valley) agreed:
i.
To note the results of the speed limit assessment
undertaken. ii.
That, based upon the evidence, the speed limit be reduced from
60mph to 20mph in the section of Abinger Lane between Hollow Lane and a point 16m
north-west of the north-west boundary of Rew Cottage; in the section of Sutton Lane between
the junction with Abinger Lane and a
point 67m west of the entrance to Abinger Manor; and in the entire length of Evelyn
Cottages; and the speed limit be reduced from 60mph to 30mph in the
section of Abinger Lane between a point
16m north-west of the northwest boundary of Rew Cottage and Raikes Lane, in accordance with the
current policy; iii.
To authorise the advertisement of a notice in accordance with the
Road Traffic Regulation Act 1984, the effect of which will be to
implement the proposed speed limit changes, revoke any existing
traffic orders necessary to implement the changes, and, subject to
no objections being upheld, that the order be made; iv.
To authorise delegation of authority to the Area Highway Manager in
consultation with the Chairman, Vice-Chairman of the Local
Committee and the local divisional member to resolve any objections
received in connection with the proposal. v. To note that if the scheme has not been successful, then further engineering measures or a return to the original higher speed limit may be necessary.
Reason for Decisions
The above decisions were made to enable changes to the speed limit on Abinger Lane, Sutton Lane and Evelyn Cottages in accordance with Surrey’s speed limit policy. Minutes: Declarations of Interest: None
Officers attending: Zena Curry, Area Highways Manager (AHM), SCC
Petitions, Public Statements, Questions: None
Key points from the discussion:
·
The divisional member gave her full support to the recommendations.
She noted that the current speed limit was totally inappropriate
and residents often had to walk in the road in places due to the
road and footways narrow nature. · Thanks was given to Abinger Parish Council who had funded the initial speed survey.
· The AHM confirmed the local member would use money that was residual from the ITS Capital money and that this had been agreed by the Chairman and Vice Chairman for use for this purpose.
Resolution:
The Local Committee (Mole Valley) agreed:
i.
To note the results of the speed limit assessment
undertaken. ii.
That, based upon the evidence, the speed limit be reduced from
60mph to 20mph in the section of Abinger Lane between Hollow Lane and a point 16m
north-west of the north-west boundary of Rew Cottage; in the section of Sutton Lane between
the junction with Abinger Lane and a
point 67m west of the entrance to Abinger Manor; and in the entire length of Evelyn
Cottages; and the speed limit be reduced from 60mph to 30mph in the
section of Abinger Lane between a point
16m north-west of the northwest boundary of Rew Cottage and Raikes Lane, in accordance with the
current policy; iii.
To authorise the advertisement of a notice in accordance with the
Road Traffic Regulation Act 1984, the effect of which will be to
implement the proposed speed limit changes, revoke any existing
traffic orders necessary to implement the changes, and, subject to
no objections being upheld, that the order be made; iv.
To authorise delegation of authority to the Area Highway Manager in
consultation with the Chairman, Vice-Chairman of the Local
Committee and the local divisional member to resolve any objections
received in connection with the proposal. v. To note that if the scheme has not been successful, then further engineering measures or a return to the original higher speed limit may be necessary.
Reason for Decisions
The above decisions were made to enable changes to the speed limit on Abinger Lane, Sutton Lane and Evelyn Cottages in accordance with Surrey’s speed limit policy. |
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This report seeks the approval of Local Committee task group members and the appointment of representatives to external bodies. Additional documents: Decision: The Local Committee (Mole Valley)
agreed: i.
The terms of reference for the Property Task Group and the
membership of this task group as set out in Annex 1. ii.
The terms of reference for the Parking Task Group and the
membership of this task group as set out in Annex 1. iii.
The terms of reference for the Leatherhead Major Schemes Task Group
and the membership of this task group as set out in Annex
1. iv.
The terms of reference for the Dorking Major Schemes Task Group and
the membership of this task group as set out in Annex 1. v. The nominations to outside bodies (Community Safety Partnership) as set out in Annex 1.
Reason for decisions:
The above decisions were made update the list of representatives on Task Groups and nominations to outside bodies. Minutes: Declarations of Interest: None
Officers attending: Jess Edmundson, Partnership Committee Officer (PCO), SCC
Petitions, Public Statements, Questions: None
The PCO introduced the report, noting that the Local Committee were being asked to reinstate all Local Committee Task Groups from the previous year and agree the various memberships that were proposed in Annex 1.
Resolution:
The Local Committee (Mole Valley)
agreed: i.
The terms of reference for the Property Task Group and the
membership of this task group as set out in Annex 1. ii.
The terms of reference for the Parking Task Group and the
membership of this task group as set out in Annex 1. iii.
The terms of reference for the Leatherhead Major Schemes Task Group
and the membership of this task group as set out in Annex
1. iv.
The terms of reference for the Dorking Major Schemes Task Group and
the membership of this task group as set out in Annex 1. v. The nominations to outside bodies (Community Safety Partnership) as set out in Annex 1.
Reason for decisions:
The above decisions were made update the list of representatives on Task Groups and nominations to outside bodies. |
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RECOMMENDATIONS TRACKER PDF 71 KB
This item provides an update on previous decisions and actions agreed by the Committee. The Committee is asked to agree that the items marked as complete and shaded grey are removed from the tracker. Additional documents: Minutes: The Local Committee noted the contents of the decision tracker; agreeing to remove any items marked as complete and shaded in grey.
It was noted that some progress had been made on the item relating to Pippbrook Mill Path but this had not been reflected in the current update on the tracker. It was requested this be included for the next meeting. |
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FORWARD PLAN [FOR INFORMATION] PDF 51 KB
The Local Committee (Mole Valley) will note the contents of the forward plan. Additional documents: Minutes: The Local Committee noted the forward plan of items expected to be received at future meetings. |
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This report seeks approval of the Local Committee to introduce bus stop clearways at The Park bus stops, Church Road, Bookham. Additional documents: Decision: The Local Committee (Mole Valley) agreed that bus stop clearways be introduced at The Park bus stops, Church Road, Bookham, operating for 24 hours a day, seven days a week, to include a 23 metre bus cage (at southbound stop) and the existing 19 metre bus cage (at northbound stop).
Reason for decision:
The above decision was made to enable the installation of bus stop clearways for The Park bus stops, Church Road, Bookham, operating for twenty-four hours a day, seven days a week. This is to ensure that buses servicing these bus stops are able to provide passengers step-free access at all times and ensure that there is good visibility for the bus driver to see waiting passengers. Minutes: Declarations of Interest: None
Officers attending: Alison Houghton, Senior Transport Officer (STO), SCC
Petitions, Public Statements, Questions: None
The STO introduced the report, thanking the divisional member for bringing this to her attention. She noted the reasoning for the report was because cars were often parked in and around the bust stop, resulting in buses often being unable to pull in properly and passengers having to walk in the road to get on or off the bus.
Key points from the discussion:
· The divisional member thanked officers for bringing this forward for a Local Committee decision so quickly. She noted that the issue had been raised many times by residents. The recommendations, if agreed would improve safety.
Resolution:
The Local Committee (Mole Valley) agreed that bus stop clearways be introduced at The Park bus stops, Church Road, Bookham, operating for 24 hours a day, seven days a week, to include a 23 metre bus cage (at southbound stop) and the existing 19 metre bus cage (at northbound stop).
Reason for decision:
The above decision was made to enable the installation of bus stop clearways for The Park bus stops, Church Road, Bookham, operating for twenty-four hours a day, seven days a week. This is to ensure that buses servicing these bus stops are able to provide passengers step-free access at all times and ensure that there is good visibility for the bus driver to see waiting passengers. |