Venue: Remote
Contact: Joss Butler Email: joss.butler@surreycc.gov.uk
No. | Item |
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes: Apologies were received from Stephen Cooksey. |
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MINUTES OF THE PREVIOUS MEETING - 28 August 2020 PDF 85 KB
To agree the minutes as a true record of the meeting. Minutes: The Chairman to highlight an attendance error on front page of minutes. The minutes should state that only Stephen Cooksey was not present.
Subject to the above amendment, the Minutes were approved as an accurate record of the previous meeting. |
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (25 September 2020). 2. The deadline for public questions is seven days before the meeting (24 September 2020). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Minutes: There were none. |
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RECOMMENDATIONS TRACKER PDF 95 KB
To review the Committee’s recommendations tracker. Additional documents: Minutes: Key points raised during the discussion:
1. Members noted that the items within A21/20 and A22/20 were on meeting’s agenda and therefore the actions had been marked as complete.
Action/Further information to note:
None.
RESOLVED:
The Committee noted the report.
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Statement of Accounts 2019/20 PDF 112 KB
To inform the Committee of the result of the external audit of the council’s 2019/20 Statement of Accounts, to receive the external auditor’s Audit Findings Report and to approve the council’s letter of representation from the Executive Director of Resources.
Annexes:
Annex 1 – SCC Statement of Accounts 2019/20 (Revised Draft) Annex 2- 2019/20 Audit Findings Report –SCC (to follow) Annex 3 - Letter of Representation
Additional documents: Minutes: Witnesses: Ciaran McLaughlin, Grant Thornton
Key points raised during the discussion:
Actions/ further information to be provided:
None.
Resolved:
1. Note the 2019/20 Statement of Accounts, as attached in Annex A
2. Consider the contents of the draft 2019/20 Audit Findings Report in Annex B;
3. Agree the officer response to recommendations of the external auditor;
4. Note the Executive Director of Resources’ letter of representation, which is attached in Annex C;
5. Determine if any issues in the Audit Findings Report should be referred to the Cabinet.
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Annual Complaints Performance Report PDF 486 KB
The purpose of this report is to give the Audit & Governance Committee an overview of the council’s complaint handling performance in 2019/20 and to demonstrate how feedback from customers has been used to improve services. Minutes: Witnesses: Sarah Bogunovic, Customer Relations and Service Improvement Manager Key points raised during the discussion:
Actions/ further information to be provided:
None.
Resolved:
The Committee noted the report.
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Internal Audit Progress Report – Quarter 1 (01/04/20 – 30/06/20) PDF 220 KB
The purpose of this progress report is to inform members of the work completed by Internal Audit between 1 April 2020 and 30 June 2020.
The current annual plan for Internal Audit is contained within the Internal Audit Strategy and Annual Plan 2019-20, which was approved by Audit and Governance Committee on 22 May 2020. Additional documents: Minutes: Witnesses: David John, Audit Manager
Key points raised during the discussion:
Actions/ further information to be provided:
None.
Resolved:
The Committee noted the report.
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Risk Management Update PDF 98 KB
To introduce our strategic risk partner and their project approach to enable the committee to meet its responsibilities for monitoring the development and operation of the council’s risk management arrangements. Additional documents: Minutes: Stephen Spence left the meeting at 11:30am.
Witnesses: Anna D'Alessandro, Director - Corporate Finance Ross Tudor, EY Emma Price, EY Mary Buxton, EY
Key points raised during the discussion:
Actions/ further information to be provided:
None.
Resolved:
The Committee noted the report.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE
Minutes: The Chairman moved under Section 100(A) of the Local Government Act 1972, that the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part1 and Part 3 of Schedule 12A of the Act.
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Pensions Administration Turnaround Programme
This report shares the Programme structure, plan and the governance framework for the Pensions Administration Turnaround Programme Minutes: Witnesses: Sonia Sharma, Ext Commercial Advisor Anna D'Alessandro, Director - Corporate Finance
Key points raised during the discussion:
Actions/ further information to be provided:
None.
Resolved:
The Committee noted the report.
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DATE OF NEXT MEETING
The next meeting of Audit & Governance Committee will be on 10 December 2020. Minutes: The date of the meeting was noted as 16 October 2020. |