Agenda
PDF 220 KBVenue: Surrey County Council, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF
Contact: Amelia Christopher Email: amelia.christopher@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and substitutions. Additional documents: |
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MINUTES OF THE PREVIOUS MEETING - 22 JANUARY 2025
To agree the minutes as a true record of the meeting. Additional documents: |
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (6 March 2025). 2. The deadline for public questions is seven days before the meeting (5 March 2025). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
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RECOMMENDATIONS TRACKER AND WORK PLAN
To review the Committee’s recommendations tracker and work plan. Additional documents: |
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REFERRAL OF COUNTY COUNCIL MOTION (ITEM 11A)
The Audit and Governance Committee is asked to consider the original motion as referred by the Council at its meeting on 4 February 2025.
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EXTERNAL AUDIT: AUDITOR'S ANNUAL REPORT 2023/24
To share with the Committee EY’s Auditor’s Annual Report for 2023/24, setting out a summary of the work undertaken in relation to the 2023/24 financial year.
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INTERNAL AUDIT PROGRESS REPORT - QUARTER 3
The purpose of this progress report is to inform Members of the work completed by Internal Audit between 1 October 2024 and 31 December 2024.
The current annual plan for Internal Audit is contained within the Internal Audit Strategy and Annual Plan 2024-25, which was approved by this Committee on 13 March 2024.
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INTERNAL AUDIT STRATEGY AND ANNUAL AUDIT PLAN 2025/26
The purpose of this report is to present the Internal Audit Strategy and Annual Internal Audit Plan for 2025/26 to the Committee.
Under-pinning the work of the Internal Audit Service in delivering the Annual Internal Audit Plan are the key principles and objectives as set out in the Internal Audit Strategy and Charter. These are presented alongside the Annual Internal Audit Plan for 2025/26 as good practice dictates that these should be updated and reviewed on an annual basis.
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TREE MANAGEMENT UPDATE REPORT
To provide an update to the Committee in relation to progress against the outstanding actions from the Tree Management Internal Audit report completed in February 2023 and the follow up review in April 2024.
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To provide an update on the actions being undertaken regarding the original and follow-up audit reports on Social Value in Procurement.
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To provide an update on risk management.
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CODE OF CORPORATE GOVERNANCE
This report provides the Committee with an update on the council’s Code of Corporate Governance.
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OFFICER GIFTS AND HOSPITALITY POLICY - BENCHMARKING UPDATE 2025
A request was made by the Audit and Governance Committee in September 2024 to conduct a benchmarking exercise of other Local Authorities with regards to how their Officer Gifts and Hospitality policies compare with Surrey County Council’s policy.
This report presents the benchmarking results and the subsequent decision made by the Council’s statutory officers to the Audit and Governance Committee.
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ETHICAL STANDARDS ANNUAL REVIEW 2024 - 25
To update Committee on emerging issues relating to Members Standards and to monitor the operation of the Members’ Code of Conduct, including complaints made concerning councillors, the declaration of gifts and hospitality and Interests over the course of the last year.
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GENERAL DISPENSATIONS FOR MEMBERS
To request that the Audit and Governance Committee grant a general dispensation to all Members to enable them to participate and vote in certain specified matters where they would otherwise have a Statutory Disclosable Pecuniary Interest.
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DATE OF NEXT MEETING
The next meeting of the Audit and Governance Committee will be on 4 June 2025. Additional documents: |