Agenda and minutes
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Contact: Cheryl Hardman Email: cherylh@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes: Apologies for absence were received from Denise Le Gal. John Furey substituted for her. |
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MINUTES OF THE PREVIOUS MEETING: 29 October 2014
To agree the minutes as a true record of the meeting. Minutes: The Minutes were agreed as a true record of the meeting. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (21 November 2014). 2. The deadline for public questions is seven days before the meeting (20 November 2014). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Minutes: There were none. |
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An action review table is attached, detailing actions from previous meetings. The Committee is asked to review progress on the items listed.
Additional documents: Minutes: Declarations of Interest: None.
Witnesses: Carmel Millar, Director of People and Development Ken Akers, HR Relationship Manager (Adults)
Key points raised during the discussion: 1. In relation to Action A11/14 (telephone policy), the Chairman requested that a report be brought to the next meeting of the committee.
Actions/Further information to be provided: The action tracker will be updated to reflect the points raised during the discussion.
RESOLVED: To note the tracker.
Committee next steps: None. |
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MANAGING SICKNESS ABSENCE
This report is to provide an update on how absence management is being supported through a proactive and preventative approach.
Minutes: Declarations of Interest: None.
Witnesses: Carmel Millar, Director of People and Development Ken Akers, HR Relationship Manager (Adults)
Key points raised during the discussion: 1. The Director of People and Development introduced the report and highlighted the improvements made to absence management. An audit of absence management had been commissioned to support continued improvements. 2. Members congratulated officers on the improvements made so far. It was commented that this had been achieved because of staff and manager quality, as well the coaching culture that had been developed across the organisation through the High Performance Development Programme. 3. Members asked for further information about long term sickness within different services. They also highlighted the financial implications and impact on colleagues when staff are on sick leave without adequate reason. 4. There was support for addressing the emotional and mental wellbeing of staff. 5. Officers stated that the main reasons for long-term sickness absence were musculoskeletal disorders and stress. This was similar to statistics in the NHS. 6. Stress issues can vary from workload stress to mental disorder diagnoses. People also react differently to stress. 7. It was important to actively manage long-term sickness absence. 8. Members expressed support for investment in training for staff. 9. Officers informed Members that the services with highest levels of sickness absence were Adults Social Care, the Contact Centre and Commercial Services. HR is working actively with those services to bring down the figures. 10. In response to a request for comparative data from the private sector, the Director of People and Development offered to circulate this to Members following the meeting (Action Review ref: A18/14). It was pointed out that local government employment has different dynamics to the private sector which will impact on sickness absence eg visitors to elderly clients cannot go with a cold.
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Officers confirmed that data is captured on reasons for short
sickness absences. Actions/Further information to be provided: The Director of People and Development to circulate information on comparative sickness absence data from the private sector.
RESOLVED: To support the proposals outlined in the report.
Committee next steps: None.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraphs 1 and 4 of Part 1 of Schedule 12A of the Act.
THE FOLLOWING ITEMS OF BUSINESS WERE CONSIDERED IN PRIVATE BY THE COMMITTEE. HOWEVER, THE INFORMATION SET OUT BELOW IS NOT CONFIDENTIAL. |
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SENIOR PAY POLICY EXCEPTIONS REPORT: NOVEMBER 2014
The People, Performance and Development Committee (PPDC) acts as the council’s Remuneration Committee under delegated powers, in accordance with the constitution of the County Council. The purpose of this paper is to highlight decisions taken / recommendations on Senior Pay that fall outside the published Pay Policy. Minutes: Declarations of Interest: None.
Witnesses: Carmel Millar, Director of People and Development Ken Akers, HR Relationship Manager (Adults)
Key points raised during the discussion: 1. The Chairman introduced the report. The committee asked a number of questions which were answered by the officers present, before moving to the recommendations.
Actions/Further information to be provided: None.
RESOLVED: To approve the recommendations in the confidential report.
Committee next steps: None.
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PAY SETTLEMENT 2015/16
This report is being brought to the committee as an urgent item with the agreement of the Chairman of the Committee. Minutes: Declarations of Interest: None.
Witnesses: Carmel Millar, Director of People and Development Ken Akers, HR Relationship Manager (Adults)
Key points raised during the discussion: 1. The Director of People and Development introduced the report. The committee asked a number of questions which were answered by the officers present, before moving to the recommendations.
Actions/Further information to be provided: None.
RESOLVED: To approve the recommendations in the confidential report, subject to the word ‘officers’ replacing the word ‘staff’ in recommendation 1d.
Committee next steps: To receive a report back in due course.
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PUBLICITY FOR PART TWO ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the Press and public.
Minutes: RESOLVED: That the items considered under Part Two of the agenda should remain confidential and not be made available to the press and public. |
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 18 December 2014. Minutes: The date of the next meeting was noted. |