Agenda and minutes
PDF 58 KBVenue: Committee Room C, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions
Contact: Cheryl Hardman Email: cherylh@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes: There were no apologies for absence. |
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MINUTES OF THE PREVIOUS MEETING: 18 December 2014
To agree the minutes as a true record of the meeting. Minutes: The Minutes were approved as an accurate record of the meeting. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (21 January 2015). 2. The deadline for public questions is seven days before the meeting (20 January 2015). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Minutes: There were none. |
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An action review table is attached, detailing actions from previous meetings. The Committee is asked to review progress on the items listed.
Additional documents: Minutes: Declarations of Interest: None.
Witnesses: Carmel Millar, Director of People and Development Ken Akers, Strategic Relationship Manager
Key points raised during the discussion: 1. In relation to Action A23/13 (employee volunteering), the committee was informed that the meeting on 26 February 2015 has been postponed to 6 March 2015. 2. In relation to A11/14 (telephone policy), the Director of People and Development assured the committee that she would shortly be able to share an outline of an updated telephone policy. 3. In relation to A19/14 (sleeping in payments), the Strategic Relationship Manager confirmed that a draft was ready for review by the Chairman.
Actions/Further information to be provided: The action tracker will be updated to reflect the points raised during the discussion.
RESOLVED: To note the tracker.
Committee next steps: None. |
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APPRAISAL COMPLETION UPDATE REPORT FOR 2013/14
To provide an update on the progress made towards Surrey County Council achieving 100% of eligible appraisals by May 2015. Recommendation from Council Overview and Scrutiny Committee, Wednesday 30 April 2014 (Item 35/14).
Additional documents: Minutes: Declarations of Interest: None.
Witnesses: Carmel Millar, Director of People and Development Ken Akers, Strategic Relationship Manager PJ Wilkinson, Assistant Director for Schools and Learning
Key points raised during the discussion: 1. The Director of People and Development introduced the item and highlighted the progress made by libraries and Adult Social Care. 2. The Assistant Director for Schools and Learning was in attendance to respond with regard to the lower levels of eligible appraisal completion in his service. He highlighted the difficulties that his managers had experienced in uploading appraisals to the IT system but accepted that other services had used the same system. He accepted that this should have been more of a priority and that next year the service would ensure that all eligible appraisals are completed in good time. The top two tiers of management had all received appraisals. 3. Members queried if Surrey was behind in its use of digital appraisals and asked if moving in this direction would put additional pressure on IT resources. The Director of People and Development clarified that options were being researched and would only be pursued if it made the system easier to use. 4. Members expressed compliments on the progress made by Adult Social Care over the past year. 5. The Chairman asked that the Assistant Director for Schools and Learning pass a message to his management team that the committee expected the 100% eligible appraisals target to be met and requested a specific update on the Schools and Learning service at its May meeting.
Actions/Further information to be provided: None.
RESOLVED: a) To note progress to date; b) To receive a further progress report in May 2015; c) That the progress report specifically addresses the situation in the Schools and Learning Service (Action Review ref: A1/15).
Committee next steps: None.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO IN PRIVATE Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraph 1 of Part 1 of Schedule 12A of the Act.
THE FOLLOWING ITEMS OF BUSINESS WERE CONSIDERED IN PRIVATE BY THE COMMITTEE. HOWEVER, THE INFORMATION SETOUT BELOW IS NOT CONFIDENTIAL. |
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SENIOR PAY POLICY EXCEPTIONS REPORT JANUARY 2015
The People, Performance and Development Committee (PPDC) acts as the council’s Remuneration Committee under delegated powers, in accordance with the constitution of the County Council. The purpose of this paper is to highlight decisions taken / recommendations on Pay that fall outside the published Pay Policy. Minutes: Declarations of Interest: None.
Witnesses: Carmel Millar, Director of People and Development Ken Akers, Strategic Relationship Manager
Sarah Gooding, Operations Development Manager (for the Youth Support Service part of the report).
Key points raised during the discussion: 1. The Strategic Relationship Manager introduced the item and the Operations Development Manager introduced the section on the Youth Support Service. The committee asked a number of questions which were answered by the officers present, before moving to the recommendations.
Actions/Further information to be provided: None.
RESOLVED: 1. For staff within the Youth Support Service who are not required to hold a social worker qualification it was APPROVED that: i. They are assimilated onto Surrey Pay grades (proposed S8 and S9) with pay protection with effect from 1 January 2015. ii. As an exception to the current published Reward Policy the time period for pay protection is extended from one year to two years in recognition of the length of time this payment has been in place and current recruitment difficulties. 2. For Consultant Practitioners who are required to hold a social worker qualification it was APPROVED that: i. The legacy social work supplement and existing salary is consolidated into their current salary banding of Surrey Pay grade 10 with effect from 1 January 2015. There will be no further change required for these roles. 3. The third recommendation in the confidential report was APPROVED subject to a further review within a year.
Committee next steps: None.
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PUBLICITY FOR PART TWO ITEMS
To consider whether the items considered under Part 2 of the agenda should be made available to the Press and the public.
Minutes: RESOLVED: That the items considered under Part Two of the agenda should remain confidential and not be made available to the press and public. |
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 6 March 2015. Minutes: The date of the next meeting was noted. |