Agenda and minutes
PDF 196 KBVenue: Committee Room C, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions
Contact: Cheryl Hardman Email: cherylh@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes: There were no apologies for absence. |
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MINUTES OF THE PREVIOUS MEETING: 27 January 2015
To agree the minutes as a true record of the meeting.
Minutes: The Minutes were approved as an accurate record of the meeting. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (2 March 2015). 2. The deadline for public questions is seven days before the meeting (27 February 2015). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Minutes: There were none. |
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An action review table is attached, detailing actions from previous meetings. The Committee is asked to review progress on the items listed.
Additional documents: Minutes: Declarations of Interest: None.
Witnesses: Carmel Millar, Director of People and Development
Key points during the discussion: 1. In relation to Action A11/14 (voicemail), the committee agreed to bring the plan to improve Resident Experience to committee. The Chairman went on to request a further paper on how to reinforce the Think Resident Think Councillor message from the 2014 campaign (Action Review ref: A2/15). 2. In relation to A19/14 (sleeping in law), the Chairman stated that he had a draft letter which he would review and feedback to officers. 3. In relation to A1/15 (Appraisal completion), the committee was informed that performance had improved and completion rates were now on target. 4. In relation to A23/13 (employee volunteering), the Chairman outlined the new approach that was to be taken to embed volunteering.
Actions/Further information to be provided: i. The Director of People and Development to bring a paper to committee on how to reinforce the Think Resident Think Councillor message from the 2014 campaign. ii. The action tracker will be updated to reflect the points raised during the discussion.
RESOLVED: To note the tracker.
Committee next steps: None. |
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EMPLOYEE ENGAGEMENT CAMPAIGN
To update the Committee on a new employee engagement campaign due to launch in March.
Additional documents: Minutes: Declarations of Interest: None.
Witnesses: Carmel Millar, Director of People and Development
Key points during the discussion: 1. Members were very supportive of the campaign and the report. A Member suggested that the statement on ‘The Surrey Way’ should emphasise more that residents are at the heart of everything we do.
Actions/Further information to be provided: None.
RESOLVED: i. That the committee gives its endorsement and support to the campaign; ii. That officers report back to the committee later in the year with an update on the campaign (Action Review ref: A3/15).
Committee next steps: None.
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SURREY PAY POLICY STATEMENT 2015-2016
The committee is invited to recommend to Full Council the attached Pay Policy Statement for 2015 for publication on the Council’s external website.
Additional documents: Minutes: Declarations of Interest: None.
Witnesses: Carmel Millar, Director of People and Development Julie Smyth, HR Manager – Reward and Recognition Team
Key points during the discussion: 1. The Chairman introduced the report, reminding the committee that local authorities are required to publish a Pay Policy Statement, approved by full Council, with effect from 1 April each year. 2. Officers confirmed that only post titles needed to be published for those staff earning over £50,000. Where officers earn over £150,000 they needed to be named. 3. The Chairman suggested that the pay range can be misleading if staff earn closer to the bottom than the top of the range. 4. It was suggested that a note be included on the London Living Wage. Officers were asked to provide information to be discussed at full council (Action Review ref: A4/15).
Actions/Further information to be provided: Officers to provide information to the Chairman on the London Living Wage.
RESOLVED: i. That the committee gives its endorsement and support to the campaign; ii. That officers report back to the committee later in the year with an update on the campaign (Action Review ref: A3/15).
Committee next steps: Chairman to report on the committee’s support for the Pay Policy Statement at the meeting of full Council on 17 March 2015.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO IN PRIVATE
Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraph 1 of Part 1 of Schedule 12A of the Act.
THE FOLLOWING ITEMS OF BUSINESS WERE CONSIDERED IN PRIVATE BY THE COMMITTEE. HOWEVER, THE INFORMATION SET OUT BELOW IS NOT CONFIDENTIAL.
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SENIOR PAY POLICY EXCEPTIONS REPORT MARCH 2015
The People, Performance and Development Committee (PPDC) acts as the council’s Remuneration Committee under delegated powers, in accordance with the constitution of the County Council. The purpose of this paper is to highlight decisions taken / recommendations on Pay that fall outside the published Pay Policy. Minutes: Declarations of Interest: None.
Witnesses: Carmel Millar, Director of People and Development Julie Smyth, HR Manager – Reward and Recognition Team
Key points during the discussion: 1. The Chairman introduced the report and invited discussion on each section in turn. The committee asked a number of questions which were answered by the officers present, before moving to the recommendations.
Actions/Further information to be provided: None.
RESOLVED: i. Recommendations 1.1 to 1.4 in the confidential report were APPROVED. ii. That the committee AGREED to bring forward pay day for January 2016 by one week to Thursday 21 January.
Committee next steps: None.
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PUBLICITY FOR PART TWO ITEMS
To consider whether the items considered under Part 2 of the agenda should be made available to the Press and the public.
Minutes: RESOLVED: That the items considered under Part Two of the agenda should remain confidential and not be made available to the press and public. |
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 2 April 2015. Minutes: The date of the next meeting was noted. |