Agenda and minutes
PDF 196 KBVenue: Committee Room C, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions
Contact: Cheryl Hardman Email: cherylh@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes: Apologies for absence were received from Stuart Selleck. |
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MINUTES OF THE PREVIOUS MEETING: 2 April 2015
To agree the minutes as a true record of the meeting.
Minutes: The Minutes were approved as an accurate record of the meeting. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (6 May 2015). 2. The deadline for public questions is seven days before the meeting (5 May 2015). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Minutes: There were none. |
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An action review table is attached, detailing actions from previous meetings. The Committee is asked to review progress on the items listed.
Additional documents: Minutes: Declarations of interest: None.
Witnesses: Carmel Millar, Director of People and Development Ken Akers, Strategic HR Relationship Manager
Key points during the discussion: 1. In relation to A6/15 (Customer Promise), officers informed the committee that all videos used during engagement events would be uploaded onto You Tube the next day and a link circulated. 2. In relation to A19/14 (sleeping in payments), some Members requested that the letter be circulated again.
Actions/Further information to be provided: The action tracker will be updated to reflect the points raised during the discussion.
RESOLVED:
Committee next steps: None. |
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OFFICER CODE OF CONDUCT AMENDMENT
Following an Internal Audit Report on “Organisational Ethics”, the officer code of conduct has been reviewed and an addition is recommended.
Additional documents: Minutes: Declarations of interest: None.
Witnesses: Carmel Millar, Director of People and Development Ken Akers, Strategic HR Relationship Manager
Key points during the discussion: 1. The Chairman requested that The Seven Standards of Public Life be sent to all Members and Strategic Directors for their information, including a commentary on the Standards (Action Review ref: A7/15).
Actions/Further information to be provided: A letter from the Chairman outlining The Seven Standards of Public Life, with a commentary on the Standards, to be circulated to all Members and Strategic Directors.
RESOLVED:
Committee next steps: None.
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APPRAISAL COMPLETION UPDATE REPORT 2013/14
To provide an update on the progress made towards Surrey County Council achieving 100% of eligible appraisals by May 2015. Additional documents: Minutes: Declarations of interest: None.
Witnesses: Carmel Millar, Director of People and Development Ken Akers, Strategic HR Relationship Manager
Key points during the discussion: 1. The Vice-Chairman queried why the report refers to 2013/14 rather than 2014/15 which has just ended. The Director of People and Development confirmed that the appraisals took place in 2014/15 but concern performance during 2013/14. The Vice-Chairman requested that future reports state the year during which the appraisal takes place rather than the year that appraisals are reviewing. 2. The Vice-Chairman praised the improved completion rate for eligible appraisals. However, it was stressed that the majority of appraisals should take place within the first few months following the end of the financial year. 3. It was suggested that future reports should include a summary of statistics for all directorates as it is useful to see the information in context.
Actions/Further information to be provided: None.
RESOLVED: i. That the People, Performance and Development Committee notes the achievement of 98% completion of eligible appraisal conversations across the organisation. ii. That the committee receives a report on appraisal completion data for 2014/15 in July 2015 and considers whether further monitoring is required throughout the year.
Committee next steps: None.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO IN PRIVATE
Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraphs 1 and 4 of Schedule 12A of the Act. |
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SENIOR PAY POLICY EXCEPTIONS REPORT MAY 2015
The People, Performance and Development Committee (PPDC) acts as the council’s Remuneration Committee under delegated powers, in accordance with the constitution of the County Council.
The purpose of this paper is to highlight decisions taken / recommendations on Pay that fall outside the published Pay Policy. Minutes: Declarations of interest: None.
Witnesses: Carmel Millar, Director of People and Development Ken Akers, Strategic HR Relationship Manager
Key points during the discussion: 1. The Chairman introduced the report and invited discussion on each section in turn. The committee asked a number of questions which were responded to by the officers present, before moving to the recommendations.
Actions/Further information to be provided: None.
RESOLVED: That recommendations 1.1 to 1.3 in the confidential report were APPROVED.
Committee next steps: None.
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SENIOR PAY POLICY EXCEPTIONS REPORT MAY 2015 (2)
The People, Performance and Development Committee (PPDC) acts as the council’s Remuneration Committee under delegated powers, in accordance with the constitution of the County Council.
The purpose of this paper is to highlight decisions taken / recommendations on Pay that fall outside the published Pay Policy.
This item was added to the agenda on 12 May 2015 by agreement of the Chairman that it was urgent. Minutes: Under Section 100B(4) of the Local Government Act 1972, the Chairman agreed that this item should be considered as a matter of urgency for reasons set out in the confidential annex.
Declarations of interest: None.
Witnesses: Carmel Millar, Director of People and Development Ken Akers, Strategic HR Relationship Manager
Key points during the discussion: 1. The Chairman introduced the report and invited discussion from the committee. The committee asked a number of questions which were responded to by the officers present, before moving to the recommendations.
Actions/Further information to be provided: None.
RESOLVED: That the committee APPROVED the recommendation set out in the confidential report.
Committee next steps: None.
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PUBLICITY FOR PART TWO ITEMS
To consider whether the items considered under Part 2 of the agenda should be made available to the Press and the public.
Minutes: RESOLVED: That items considered under Part 2 of the agenda should remain confidential and not be made available to the press and public. |
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 17 July 2015. Minutes: That date of the next meeting was noted. |