Agenda and minutes
PDF 205 KBVenue: Committee Room C, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions
Contact: Andrew Baird
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes: Apologies were received from Ms Denise Le Gal.
Mel Few acted as a substitute for Ms Denise Le Gal. |
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MINUTES OF THE PREVIOUS MEETING: 27 NOVEMBER 2015
To agree the minutes as a true record of the meeting. Minutes: The minutes were agreed as a true record of the meeting. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (25 January 2016). 2. The deadline for public questions is seven days before the meeting (22 January 2016). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Minutes: There were none |
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Schedule 12A of the Act. |
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PAY AND REWARDS STRATEGY REVIEW BUSINESS CASE
This report sets out for agreement by the People, Performance and Development Committee, the business case and proposals of the for the Pay and Reward Strategy review to be taken forward for formal consultation with staff. Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Strategic HR Relationship Manager
Key points raised during the discussion:
1. The Strategic HR Relationship Manager introduced the report. The Committee asked a number of questions which were responded to by the officers present, before moving to recommendations.
Actions/ further information to be provided:
The actions arising from this report are laid out in the Part 2 minutes.
RESOLVED:
The Committee approved the recommendations set out in the confidential report, these recommendations are highlighted in the Part 2 minutes. |
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SENIOR PAY POLICY EXCEPTIONS REPORT JANUARY 2016
The People, Performance and Development Committee (PPDC) acts as the Council’s Remuneration Committee under delegated powers, in accordance with the Constitution of the County Council. The purpose of this paper is to highlight decisions taken / recommendations on pay that fall outside the published Pay Policy. Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Strategic HR Relationship Manager
Key points raised during the discussion:
1. The Strategic HR Relationship Manager introduced the report. The Committee asked a number of questions which were responded to by the officers present, before moving to recommendations.
Actions/ further information to be provided:
The actions arising from this report are laid out in the Part 2 minutes.
RESOLVED:
The Committee approved the recommendations set out in the confidential report, these recommendations are highlighted in the Part 2 minutes.
[Note: This item was moved up the agenda and taken next]
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OUTCOME OF THE CHIEF EXECUTIVE'S APPRAISAL PANEL - 23 NOVEMBER 2015
This is a Part 2 Annex relating to item 8.
Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Strategic HR Relationship Manager
Key points raised during the discussion:
1. The Strategic HR Relationship Manager introduced the annexes. The Committee asked a number of questions which were responded to by the officers present.
Actions/ further information to be provided:
None
RESOLVED:
As in Item 8.
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OUTCOME OF CHIEF EXECUTIVE'S APPRAISAL PANEL - 23 NOVEMBER 2015
To inform the People, Performance and Development Committee of the outcome of the Chief Executive’s appraisal which took place on 23 November 2015.
Minutes: Declarations of Interest:
None
Witnesses:
Ken Akers, Strategic HR Relationship Manager
Key points raised during the discussion:
1. This was considered by the Committee after item 10 and discussions on the Outcome of the Chief Executives 2015 Appraisal subsequently took place in Part 2.
Actions/ further recommendations to be provided:
None
RESOLVED:
That the People, Performance and Development Committee noted that the outcome of the Chief Executive’s 2015 appraisal was a rating of ‘Outstanding’
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APPOINTMENT OF AN INDIVIDUAL MEMBER OF THE LOCAL PENSION BOARD
This report sets out the proposed further appointment of an individual member of the Local Pension Board for approval by the People, Performance and Development Committee.
The Local Pension Board is a requirement under section 5 of the Public Service Pensions Act 2013, and Regulation 106 of the Local Government Pension Scheme Regulations 2013. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Strategic HR Relationship Manager
Key points raised during the discussion:
1. The Committee were informed that PPDC was being asked to appoint a new Member of the Local Pension Board to fill a vacancy which had arisen due to a resignation from an existing Member of the Local Pension Board.
Actions/ further information to be provided:
None
RESOLVED:
The Committee approved the proposed appointment of an individual member of the Local Pension Board. |
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CORPORATE 'REFER A FRIEND INCENTIVE' SCHEME
To seek endorsement from the People, Performance and Development Committee to implement material changes to the ‘Refer a Friend’ incentive scheme that was presented to the Committee on 29 September 2015. Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Strategic HR Relationship Manager
Key points raised during the discussion:
1. The Strategic HR Relationship Manager introduced the report and informed Members that they were being asked to support proposed changes to some key elements of the Corporate a ‘Refer a Friend’ Scheme which the Committee had approved at its meeting on 29 September 2015. PPDC was advised that these changes to the scheme had been proposed following consultation with staff. 2. Members were concerned that amending the policy to give £1000 to the SCC employee who made a successful referral on the day that the person they referred started at SCC meant could potentially leave the scheme open to misuse. The Committee that the policy be amended so that £500 is given on the first day of work and the remaining £500 allocated after the person that they referred had completed three months at SCC.
Actions/ further information to be provided:
Recommendation 1 to be amended so that £500 is given on the first day of work and the remaining £500 given after the person that they referred completes three months at SCC.
RESOLVED:
i. A one off payment of £1000 as the financial incentive of the scheme; ii. the scheme excludes any member of staff directly involved in the recruitment process; and iii. the ‘refer a friend’ scheme is incorporated into key worker concept agreed by PPDC in July 2015.
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REVIEWED AND ENHANCED HEALTH AND SAFETY POLICY
To provide the People, Performance and Development Committee with the recommended changes to the Health and Safety Policy Statement Policy in line with audit recommendations by the Royal Society of Prevention of Accidents (RoSPA) in 2015. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Strategic HR Relationship Manager
Key points raised during the discussion:
1. The Strategic HR Relationship Manager introduced the report and informed the Committee that the changes made to SCC’s Health and Safety Policy were relatively minor. 2. It was requested that the Chairman and Vice-Chairman of PPDC receive a copy of both the previous and revised versions of SCC’s Health and Safety Policy for comparison.
Actions/ further information to be provided:
i. The Chairman and Vice-Chairman of PPDC to be sent a copy of both the previous and revised versions of SCC’s Health and Safety Policy for comparison.
RESOLVED:
That the People, Performance and Development Committee agree to the changes to the Health, Welfare and Safety Policy Statement which set out responsibilities for staff at all levels of the organisation.
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PAY POLICY STATEMENT 2015 - 2016
This report set out for the Committee’s approval additions to the Council’s Pay Policy Statement 2015-16. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Strategic HR Relationship Manager
Key point raised during the discussion:
1. The Strategic HR Relationship Manager clarified that the revisions to the Pay Policy Statement 2015 – 2016 had been approved by Council and that PPDC was just being asked to note the changes to the Policy following approval by Council. 2. The Committee requested further information on how the ratio of14:1 in regarding the difference in pay between the Chief Executive as the highest paid employee in the organisation and those on the lowest pay grade and how this compares with neighbouring local authorities.
Actions/ further information to be provided:
The Strategic HR Relationship Manager to circulate information to the Committee on the ratio between the lowest and highest paid members of staff in the Council and how this compares to neighbouring local authorities.
RESOLVED:
That the Committee noted and agreed the additions to the Pay Policy Statement 2015-16 including:
i. the entitlement for the Chief Executive to receive payment as the County's Returning Officer during elections, and ii. a statement that makes clear that the Surrey Pay arrangements apply to support staff working in schools.
[Note: This item was moved up the agenda and taken next]
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For Members to consider and comment on the Committee’s actions tracker. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Strategic HR Relationship Manager
Key points raised during the discussion:
None
Actions/ further information to be provided:
None
RESOLVED:
To note the tracker. |
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 25 February 2016. Minutes: The Committee noted that the date of its next meeting was 25 February 2016. |