Agenda and minutes
PDF 196 KBVenue: Committee Room C, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions
Contact: Andrew Baird
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive apologies for absence and substitutions. Minutes: There were none. |
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MINUTES OF THE PREVIOUS MEETING [29 JANUARY 2016]
To agree the minutes as a true record of the meeting. Additional documents: Minutes: The minutes were agreed as a true record of the meeting. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (19 February 2016). 2. The deadline for public questions is seven days before the meeting (18 February 2016). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Minutes: There were none |
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For Members to consider and comment on the Committee’s actions. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
None
Key points raised during the discussions:
1. Members requested further information on the implementation of the Telephone and Voicemail Policy. It was agreed that a report providing an update on the Telephone and Voicemail Policy would be presented to the People, Performance and Development Committee at its meeting on 5 April.
Actions/ further information to be provided:
i. An update on the Telephone and Voicemail Policy to be considered by the Committee at its meeting on 5 April.
RESOLVED:
To note the tracker.
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FAMILY FRIENDLY POLICY UPDATE
The maternity and paternity policies need to be updated in light of legislative changes made since the last review. The report proposes amendments prior to the draft suite being put out to consultation. This report is being brought to the People, Performance and Development Committee because, in accordance with the Scheme of Delegation, the Committee determines the policy on the terms and conditions of all staff. Additional documents: Minutes: Declarations of interests:
None
Witnesses:
Ken Akers, Strategic HR Relationship Manager
Key points raised during the discussions:
1. An introduction to the report was provided by the Strategic HR Relationship Manager who highlighted that the proposed changes to the Council’s Family Friendly Policy were to ensure that Surrey County Council (SCC) remained up-to-date with legislative changes. Members were informed that these revisions would have limited impact on SCC but would deliver substantial benefits for staff.
Actions/ further information to be provided:
None
RESOLVED:
To;
i Revise the maternity leave policy to improve the benefit to eligible mothers by changing the timing of the payment of Occupational Maternity Pay (OMP) so that they receive all their OMP during the course of their maternity leave.
ii Revise the maternity leave and pay policy in accordance with case law so that:
· public holidays are included as part of the annual leave accrued during maternity leave; and · birth mothers in a surrogacy arrangement are acknowledged as being entitled to maternity leave and pay.
iii Change the maternity leave policy to ensure that term time only staff are paid for and take the equivalent of contractual annual leave in the same way as mothers on other types of contract.
iv Amend the maternity, and paternity, leave and pay policies to reflect legislative change that allows fathers up to two day’s unpaid leave to attend antenatal appointments.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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PAY POLICY EXCEPTIONS REPORT FEBRUARY 2016
The People, Performance and Development Committee acts as the Council’s Remuneration Committee under delegated powers, in accordance with the Constitution of the County Council. The purpose of this paper is to highlight decisions taken / recommendations on pay that fall outside the published Pay Policy. Minutes: Declarations of interests:
None
Witnesses:
Ken Akers, Strategic HR Relationship Manager
Key points raised during the discussions:
1. The Strategic HR Relationship Manager introduced the report. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.
Actions/ further information to be provided
None
RESOLVED:
The Committee approved the recommendations set out in the confidential report, these recommendations are highlighted in the Part 2 minutes. |
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 11 May 2016. Minutes: The Committee noted that its next meeting would be held on 5 April 2016. |
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CHILDREN, SCHOOLS AND FAMILIES DIRECTORATE LEADERSHIP CHANGES
Minutes: Declarations of interests:
None
Witnesses:
Ken Akers, Strategic HR Relationship Manager
Key points raised during the discussions:
1. A report on Children, Schools and Families Directorate leadership changes was tabled at the meeting as an additional item on the agenda.
2. The Strategic HR Relationship Manager introduced the report. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.
Actions/ further information to be provided
None
RESOLVED:
The Committee approved the recommendations set out in the confidential report, these recommendations are highlighted in the Part 2 minutes.
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