Agenda and minutes
PDF 204 KBVenue: Committee Room A, County Hall. View directions
Contact: Andrew Baird
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes: None were received. |
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MINUTES OF THE PREVIOUS MEETING [5 APRIL 2016]
To agree the minutes as a true record of the meeting. Additional documents: Minutes: The minutes were agreed as a true record of the meeting. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (26 April 2016). 2. The deadline for public questions is seven days before the meeting (26 April 2016). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Minutes: There were none. |
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For Members to consider and comment on the Committee’s actions tracker. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Head of HR & OD
Key points raised during the discussions:
None |
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This report sets out the proposed termination and further appointment of a member representative position of the Local Pension Board for approval by the People, Performance and Development Committee.
The Local Pension Board is a requirement under section 5 of the Public Service Pensions Act 2013, and Regulation 106 of the Local Government Pension Scheme Regulations 2013. Additional documents: Minutes: Declarations of interests:
None
Witnesses:
Neil Mason, Senior Advisor (Pension Fund)
Key points raised during the discussions:
1. Members were informed that it had become necessary to seek approval from the People, Performance and Development Committee (PPDC) to terminate the membership of UNISON’s existing representative on the Local Pension Board due to non-attendance at meetings of the Board. 2. The Senior Advisor highlighted that a new representative from UNISON had been identified and had agreed to become a member of the Local Pension Board. The new representative had already undergone some of the training required to become a member of the Board and would complete the remaining elements of this training in June 2016.
Actions/ further information to be provided:
None
RESOLVED:
That the proposed termination and appointment for a member representative position of the Local Pension Board be approved.
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This report provides details of the consolidation of existing discretionary policy statements of Surrey County Council (the Council) in relation to the Local Government Pension Scheme Regulations, the Local Government (Early Termination of Employment) (Discretionary Compensation) Regulations and the Local Government (Discretionary Payments) (Injury Allowances) Regulations into a single combined document. Additional documents: Minutes: Declarations of interests:
None
Witnesses:
Neil Mason, Senior Advisor (Pension Fund)
Key points raised during the discussions:
1. The Senior Advisor provided Committee Members with an introduction to the report highlighting that approval was being sought from PPDC to centralise Surrey County Council’s (SCC) discretionary policies in relation to the Local Government Pension Scheme (LGPS). The Committee was advised that no changes had been proposed to any of the discretionary policies and Members were just asked for their approval to consolidate these policies. 2. Members drew attention to the Council’s discretionary policy in relation to injury allowances as outlined in Annex 1 of the report. Clarification was sought on why the policy stated that the Council would not adopt any further injury allowance awards. The Committee was informed that restrictions on injury allowance awards arise from SCC’s Discretionary Payment Regulations (1996) which state that the applicants for an injury allowance award must have been continuously employed with SCC since 25 June 1985. There was a very limited number of employees who would be eligible for the injury allowance award which is why the policy stated that there would be "no new adoption" in relation to injury allowance awards. 3. The Committee asked why redundancy payments as outlined in the discretionary policy varied for different groups of employees. The Senior Advisor stated that these variations were to take into account additional strain on the pension fund arising from early retirement by allowing redundancy payments to be made directly from the fund’s capital scheme.
Actions/ further information to be provided:
None
RESOLVED:
That the People, Performance and Development Committee noted the Local Government Pension Scheme consolidated employer discretions policy document.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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2016-17 PAY SETTLEMENT FOR SURREY PAY STAFF AND STAFF ON TERMS AND CONDITIONS THAT ARE DETERMINED LOCALLY
This report seeks approval from the People, Performance and Development Committee for the implementation of the 2016/17 Surrey Pay settlements for those staff who are out of the scope of the current Pay and Reward Strategy Review.
Minutes: Declarations of interests:
None
Witnesses:
Ken Akers, Head of HR & OD David McNulty, Chief Executive
Key points raised during the discussion:
1. The Head of HR & OD introduced the report. The Committee asked a number of questions which were responded to by the officers present, before moving to recommendations.
Actions/ further information to be provided:
These are outlined in the Part 2 minutes.
RESOLVED:
The Committee approved the recommendations set out in the confidential report, these recommendations are highlighted in the Part 2 minutes.
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UPDATE ON SENIOR MANAGEMENT ARRANGEMENTS FOR CHILDREN, SCHOOLS AND FAMILIES DIRECTORATE
To provide the People, Performance and Development Committee with an update on the management arrangements for the Children, Schools and Families Directorate.
Minutes: Declarations of interests:
None
Witnesses:
Ken Akers, Head of HR & OD David McNulty, Chief Executive
Key points raised during the discussion:
1. The Chief Executive introduced the report. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.
Actions/ further information to be provided:
These are outlined in the Part 2 minutes.
RESOLVED:
The Committee approved the recommendations set out in the confidential report, these recommendations are highlighted in the Part 2 minutes.
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RESHAPING LEADERSHIP ROLES IN ENVIRONMENT AND INFRASTRUCTURE
To invite the Committee to consider a request from the Strategic Director Environment and Infrastructure to use the flexible retirement policy and to consider the implications of granting that request. Minutes: Declarations of interests:
None
Witnesses:
Ken Akers, Head of HR & OD David McNulty, Chief Executive
Key points raised during the discussion:
1. The Chief Executive introduced the report. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.
Actions/ further information to be provided:
These are outlined in the Part 2 minutes.
RESOLVED:
The Committee approved the recommendations set out in the confidential report, these recommendations are highlighted in the Part 2 minutes.
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SENIOR PAY POLICY EXCEPTIONS REPORT MAY 2016
The People, Performance and Development Committee (PPDC) acts as the Council’s Remuneration Committee under delegated powers, in accordance with the Constitution of the County Council. The purpose of this paper is to highlight decisions taken / recommendations on pay that fall outside the published Pay Policy. This includes:
- Context and background. Exceptions to the current Pay Policy and a business rationale is provided to support management decisions taken on pay that fall outside the current Pay Policy.
- Requests to award a pay progression above the amount agreed as part of the 2015/2016 pay settlement for senior pay employees.
- Information on starting salaries above the grade minimum that falls outside of the resourcing policy for senior pay employees. Minutes: Declarations of interests:
None
Witnesses:
Ken Akers, Head of HR & OD David McNulty Chief Executive
Key points raised during the discussion:
1. The Head of HR & OD introduced the report. The Committee asked a number of questions which were responded to by the officers present, before moving to recommendations.
Actions/ further information to be provided:
These are outlined in the Part 2 minutes.
RESOLVED:
The Committee approved the recommendations set out in the confidential report, these recommendations are highlighted in the Part 2 minutes.
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 30 June 2016. Minutes: The Committee noted that its next meeting would be held on 30 June 2016. |