Agenda and minutes
PDF 196 KBVenue: Members' Conference Room, County Hall, Kingston upon Thames, Surrey KT1 2DN
Contact: Andrew Baird
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To report any apologies for absence and substitutions. Minutes: Apologies were received from Mr Peter Martin and Mr Nick Harrison.
Mr Ernest Mallett acted as a substitute for Mr Nick Harrison. |
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MINUTES OF THE PREVIOUS MEETING: 30 JUNE 2016
To agree the minutes as a true record of the meeting.
The minutes of the meeting on 30 June 2016 will be tabled at the meeting. Minutes: The Committee was advised that the minutes of the meeting on 30 June 2016 had not yet been finalised and that they would be made available for the meeting on 26 September 2016. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Minutes: None were received. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (8 July 2016). 2. The deadline for public questions is seven days before the meeting (11 July 2016). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Minutes: None were received. |
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For the Board to consider and comment on the Committee’s actions tracker. Additional documents: Minutes: Declarations of interests:
None
Witnesses:
Ken Akers, Head of HR & OD
Key points raised during the discussion:
1. The People, Performance and Development Committee (PPDC) inquired about the progress that had been made on Action A28/16 as recorded in the Committee’s Actions Tracker. The Head of HR & OD advised Members that a briefing had been drafted for the Cabinet Member for Business Services and Resident Experience on the work which had been undertaken by Surrey County Council in developing and implementing its new Pay and Reward Strategy. Members asked that a copy of the briefing also be sent to the Leader of the Council for discussion with the Chairman of the Local Government Association (LGA) about the possibility of providing guidance to other local authorities on modernising their pay and reward structures. 2. The Head of HR & OD drew attention to Action A30/16 advising the Committee that all services would be required to complete staff appraisals for the year 2016/17 by 30 June 2017 including those staff members that were not on Surrey Pay terms and conditions. This would allow more time to fully reflect on the distribution of appraisal ratings across the organisation before they are finalised through the moderation process. 3. In relation to Action A32/16, Members were informed that the results of the management review into the distribution of appraisal ratings would be brought to the PPDC meeting which was scheduled for 26 September 2016. 4. Discussion turned to SCC’s new Behaviours Framework and how Members could be given the opportunity to determine success in embedding the Framework across the organisation and whether it had improved customer service. The Committee stated that an update on embedding the Behaviours Framework should be provided at its meeting in July 2017 and requested that Council Overview Board (COB) also be given the opportunity to review the Framework following consideration by PPDC.
Actions/ further information to be provided
1. Head of HR & OD to send briefing prepared for the Cabinet Member for Business Services and Resident Experience on the Pay and Reward Strategy to the Chairman of PPDC. It was further requested that a briefing on the Behaviours Framework also be put together to share with other local authorities (Action Ref: A37/16). 2. Head of HR & OD to suggest to the Chairman of Council Overview Board that it review progress of embedding the Behaviours Framework in July 2017 (Action Ref: A37/16).
RESOLVED:
The People, Performance and Development Committee noted the actions tracker.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Minutes: Resolved: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
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FUTURE OPERATING MODEL - FINANCE
For the People, Performance and Development Committee to agree the future operating model for the Finance Team. Minutes: Declarations of interests:
None
Witnesses:
Ken Akers, Head of HR & OD
Key points raised during the discussion:
1. The Head of HR & OD introduced the report. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.
Actions/ further information to be provided:
None
RESOLVED:
The Committee approved the recommendations set out in the confidential.
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PUBLICITY OF PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the Press and public. Minutes: It was agreed that the information in relation to the Part 2 items discussed at this meeting would remain exempt.
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 26 September 2016. Minutes: The Committee noted that its next meeting would take place on 26 September 2016.
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