Agenda and minutes
PDF 195 KBVenue: Room G30, County Hall, Kingston upon Thames, KT1 2DN
Contact: Andrew Baird
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes: There were none. |
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MINUTES OF THE PREVIOUS MEETING: 25 JULY 2017
To agree the minutes as a true record of the meeting. Additional documents: Minutes: The minutes were agreed as a true record of the meeting.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
• Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (Tuesday 19 September). 2. The deadline for public questions is seven days before the meeting (Monday 17 September).
Notice of Petition
Received from Mr Gerald Harvard, 960 signatures
With cuts in services, including switching off street lights at night, and a proposal to raise Council Tax by 15%, abolishing the post of Chief Executive would seem to be a very good idea. Other authorities have done it. The committee system, together with a competent leader, should be quite sufficient. In addition, SCC should look carefully at the need for any senior staff on salaries of more than, say, £50,000.
A response will be tabled at the meeting. Minutes: The People, Performance and Development Committee (PPDC) considered a petition submitted by Mr Charles Lister concerning abolishing the post of Chief Executive and examining the need for anyone over £50,000 salary. The Committee’s response to this petition is attached to these minutes as Annex 1.
The Chairman stated that Members of PPDC had held robust discussions at its meeting on 25 July 2017 about whether Surrey County Council (SCC) required a Chief Executive. He stressed that PPDC was a cross-party Committee and that Members had unanimously agreed the need for SCC to have a Chief Executive. The Committee highlighted that it was crucial to have an officer at the helm of the organisation with the insight and vision to steer SCC through the significant financial challenges that it faced. Members also drew attention to the role that the Chief Executive played in establishing vital strategic partnerships with particular referenced made to the leadership that David McNulty had demonstrated in helping to ensure that the Surrey Heartlands Devolution Agreement came to fruition.
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Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Head of HR & OD Andy Baird, Regulatory Committee Manager
Key points from the discussion:
· In reference to Actions A30/17 and A31/17, Members asked that the Committee receive a report outlining what actions to improve the support available for SCC staff to negotiate Surrey’s housing market, particularly those in roles considered challenging to recruit to or were new staff relocating from outside the County. It was agreed that a report on this would be brought to the PPDC meeting and a provisional date was agreed to consider this at the Committee’s meeting on 30 November.
Actions/ further information to be provided:
1. A report to be brought to the PPDC meeting on 30 November outlining action taken by the Council in regard to actions A30/17 and A31/17.
RESOLVED:
The People, Performance and Development Committee monitored progress on the implementation of actions from previous meetings. |
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Forward Work Programme
For Members to review and comment on upcoming items due for consideration by the People, Performance and Development Committee.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Head of HR & OD Andy Baird, Regulatory Committee Manager
Key points raised during the discussion:
1. Members drew attention to an error in the summary for an item that the Committee is scheduled to consider at its meeting on 30 November 2017 and officers were asked to ensure that this was corrected.
Actions/ further information to be provided:
2. The Summary of the item on 'Policy Statement on Recording HR Meetings' to be considered at the PPDC meeting on 30 November to be corrected.
RESOLVED:
The People, Performance and Development Committee reviewed items that it is due to consider at future meetings. |
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The purpose of this paper is provide background to Learning Agreements within Surrey County Council, the requirement for a revised Learning Agreement and approval to implement the new Learning Agreement.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Head of HR & OD Sandie Hamilton, Learning & Development Manager
Key points raised during the discussion:
1. An introduction to the report was provided by the Learning & Development Manager who informed the Committee that there was a need to standardise learning agreements for staff across the Council to ensure a consistent policy on cost recovery for training courses paid for by SCC. 2. Members discussed whether provisions within the new Learning Agreement were sufficient for those who failed to pass exams or achieve qualifications on courses funded by the Council. The Head of HR & OD advised the Committee that there were reasonable grounds as to why a member of staff may fail to complete a training course and stressed that it was important for the Learning Agreement to acknowledge that these justifications existed. 3. Clarity was sought by Members on the number of staff that had taken up the new Learning Agreement and it was agreed that this information would be collated and circulated to the Committee. 4. PPDC was advised that the new Learning Agreement would be put in place from 1 October 2017 and Members asked that the recommendations but updated to reflect this start date.
Actions/ further information to be provided:
1. Committee Members to receive a data on the number of staff who have committed to the Council’s new Learning Agreement.
RESOLVED:
That the People, Performance and Development Committee approve the implementation of a revised Learning Agreement from 1 October 2017 for Surrey County Council staff undertaking a qualification that is paid for by the Council via Directorate devolved budgets
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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Presentation by Trade Union Representatives
To receive a presentation from Trade Union representatives with regard to the ongoing pay negotiations.
Minutes: Declarations of Interest:
None
Witnesses:
Andy Pattinson, UNISON Kala Rosser, UNISON
Key points raised during the discussions:
The Committee received a presentation from representatives of UNISON Trade Union regarding the Surrey Pay Annual Review following which Members asked a series of questions.
Actions/ further information to be provided:
None
RESOLVED:
None
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Surrey Pay Annual Review 2017 to 2018
The purpose of this report is to provide an update on the outcome of the trade unions ballot in respect of the 2017/2018 Surrey Pay offer for non-schools based Surrey Pay staff and set out the next steps for implementation. In addition the report explains the context for achieving a different pay settlement for schools based Surrey Pay staff whose annual pay review is effective from 1 April 2017 and to make recommendations for a proposed two year settlement for schools covering the period 2017/18 and 2018/19 in order to phase the alignment of the Surrey Pay bands.
Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Head of HR & OD Julie Smyth, HR Reward Manager
Key points raised during the discussions: The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.
Actions/ further information to be provided:
The Committee agreed a number of actions which are recorded in the Part 2 minutes.
RESOLVED:
The Committee approved the recommendations set out in the confidential minutes.
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Senior Management Arrangements
Report to follow Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Head of HR & OD Julie Fisher, Deputy Chief Executive
Key points raised during the discussions:
The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.
Actions/ further information to be provided:
The Committee agreed a number of actions which are recorded in the Part 2 minutes.
RESOLVED:
The Committee approved the recommendations set out in the confidential minutes.
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Pay Policy Exceptions - September 2017
The People, Performance and Development Committee (The Committee) acts as the Council’s Remuneration Committee under delegated powers in accordance with the Constitution of the County Council. The purpose of this paper is to highlight decisions taken and recommendations on pay that fall outside the published Pay Policy and amendments to existing Surrey Pay policies. This report includes a range of pay exceptions and staff related decisions that require the Committee’s decision.
Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Head of HR & OD
Key points raised during the discussions:
The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.
Actions/ further information to be provided:
The Committee agreed a number of actions which are recorded in the Part 2 minutes.
RESOLVED:
The Committee approved the recommendations set out in the confidential minutes.
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PUBLICITY OF PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the press and public. Minutes: It was agreed that the information in relation to Part 2 items discussed at the meeting would remain exempt. |
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 27 October 2017. Minutes: The Committee noted that its next meeting would be held on 27 October 2017. |