Agenda and minutes

People, Performance and Development Committee
Wednesday, 12 February 2020 3.15 pm

Venue: County Hall, Kingston upon Thames, KT1 2DN

Contact: Joss Butler 

Webcast: View the webcast

Items
No. Item

1/20

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

2/20

MINUTES OF THE PREVIOUS MEETINGS pdf icon PDF 57 KB

3/20

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

     

    (i)         Any disclosable pecuniary interests and / or

    (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

            Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

            As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

            Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Additional documents:

    Minutes:

    There were none.

4/20

QUESTIONS AND PETITIONS

    To receive any questions or petitions.

     

    Notes:

    1.  The deadline for Member’s questions is 12.00pm four working days before the meeting (6 February 2020).

    2.  The deadline for public questions is seven days before the meeting (5 February 2020).

    3.  The deadline for petitions was 14 days before the meeting, and no petitions have been received.

     

     

    Additional documents:

    Minutes:

    There were none.

5/20

ACTION REVIEW pdf icon PDF 94 KB

6/20

FORWARD WORK PROGRAMME pdf icon PDF 103 KB

    For Members to review and comment on upcoming items due for consideration by the People, Performance and Development Committee.

     

    Additional documents:

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

     

    Joss Butler, Committee Manager

    Jacqueline Foglietta, Director - HR & OD

     

    Key points from the discussion:

     

    1.     Members of the Committee noted the Committee’s forward plan.

    2.     Officers highlighted that the usual standing item titled ‘Moving Closer to Residents’ considered by the Committee as a separate item as well as at the following meeting. Members highlighted the need for a specific committee to consider the details of the Council’s County Hall move to Woking, Surrey.

     

    RESOLVED:

     

    The People, Performance and Development Committee noted the Forward Work Programme. 

     

7/20

Our People 2025 Workforce Strategy pdf icon PDF 107 KB

    To provide the Committee with an overview of the Our People 2025 Workforce Strategy.

    Additional documents:

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

    Jacqueline Foglietta, Director - HR & OD

     

    Key points raised during the discussion:

     

    1.     Officers introduced the report and presented the slides included as Annex 1 of the report.

    2.     In regards to Slide 1, the Committee noted that there were ongoing challenges in schools meet the governments appenticeship taregts. Members stated that it was positive there were opportunities, especially for young people, to take up apprenticeships in Surrey schools.

    3.     When discussing workforce data, Members noted that work was being conducted by the Local Government Authority (LGA) and a pilot group of London Councils and South East Employees to collect benchmarking data and workforce statistics. Officers agreed to circulate this information once available.

    4.     In regards to Slide 2, Officers explained that a ‘dial up’ area was an area the organisation agreed needed to be focused on in the short to medium term.

    5.     Members had a discussion on the importance of the organisation having a diverse workforce. Officers highlighted that #Diversity sessions had taken place and that feedback was being incorporated into the new approach. Members further noted that there were a number of new diverse networks for staff across the Council.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    The People, Performance and Development Committee noted the content of the report.

8/20

Apprenticeship Growth Strategy pdf icon PDF 107 KB

    To provide the Committee with insight into plans to maximise apprenticeships within the County Council, and more widely across Surrey

    Additional documents:

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

    Jacqueline Foglietta, Director - HR & OD

     

    Key points raised during the discussion:

     

    1.     Officers introduced the report and presented the slides included as Annex 1 of the report. Members noted that the apprenticeship target of 2.3% of staff on the programme per financial year was based on staff head count rather than Full Time Equivalent (FTE).

    2.     Members discussed the need for providers to provide the right apprenticeship programmes that cover a variety of employment areas.

    3.     Members noted that the Council was unable to retain funds left in the apprenticeship levy after it had expired. Members suggested to investigate options for the County Council to become an accredited training advisor to train apprentices rather than relying on external providers.

    4.     Members asked whether there was a penalty to the Council when an apprentice chose not to remain at the Council following the end of the programme. Officers confirmed that there was no penalty however there were challenges when an apprenticeship ended early due to restructure within a service. 

    5.     Members noted that the Council would need to evidence that there were at least 12 dedicated apprenticeship placements for care leavers or looked after children to sign up to the Care Leavers Covenant.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    The People, Performance and Development Committee noted the contents of the report.

9/20

EXCLUSION OF THE PUBLIC

    Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for Item 10 &11 on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

     

     

     

    PART TWO – IN PRIVATE

    Additional documents:

    Minutes:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

10/20

Moving Closer to our Residents Programme Staffing Implications

    To provide the Committee with an update on the staffing implications of the Moving Closer to our Residents (MCTR) Programme.

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

    Jacqueline Foglietta, Director - HR & OD

     

    Key points raised during the discussion:

     

    1.     Officers introduced the report and provided a brief summary. Members noted that the focus of the programme had changed since confirmation that the Council’s new civic heart would be in Working. Members further noted that a number of workshops had been launched to support agile leadership ways of working.

    2.     The Leader of the Council highlighted that, along with the Chief Executive, he would be beginning a series of road shows to provide staff with information on the Moving Closer to Residents Programme and collate feedback.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    The People, Performance and Development Committee noted the contents of the report.

11/20

Surrey Pay 2020/21

Minutes:

Declarations of interest:

 

None

 

Witnesses:

 

Jackie Foglietta, Director of HR&OD

Paul Smith, Interim HR Consultant

 

Key points raised during the discussion:

 

1.     Members of the Committee were informed that following the November meeting of the People, Performance and Development Committee negotiations took place with the Trade Unions on changes to Surrey Pay for 2020/21 and had come to a collective agreement.

2.     A discussion was had around whether staff were able to sell annual leave back to the Council. Officers confirmed that staff were unable to sell annual leave but could buy five days annual leave per annum as well as carry over five days from the previous year. Members further noted that all annual leave requests were subject to management approval.

 

Actions/ further information to be provided:

 

None.

 

RESOLVED:

 

The People, Performance and Development Committee approved that:

 

i         A minimum pay rate of £9.30 per hour be applied to Surrey Pay point PS1/2 in line with the UK Living Wage Foundation’s recommended rate.

ii        Increases of 2% on all Surrey Pay points from point PS3 upwards within existing pay grades, as set out in Appendix A of the report.

iii      Increases to apprentice rates as set out in paragraphs 14 and 15 of the report, to take effect from 1 September 2019.

iv      Increases to annual leave entitlements as set out in paragraph 16 of the report.

v       Changes to the Workbase Relocation Grant (WBRG) as set out in Appendix B of the report.

vi      The above changes be effected by a Collective Agreement with the recognised Trades Unions.

 

 

12/20

Surrey Pay Policy Statement 2020 - 2021 pdf icon PDF 109 KB

    The People, Performance and Development Committee is invited to recommend the Pay Policy Statement for 2020/2021 to the next meeting of the Full Council on the 17 March 2020 for publication on the Council’s external website.

    Additional documents:

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

    Jackie Foglietta, Director of HR&OD

    Paul Smith, Interim HR Consultant

     

    Key points raised during the discussion:

     

    1.     Officers introduced the item and provided a brief summary. Members noted that they were being asked to recommendation the Pay Policy Statement to County Council which would take place on 17 March 2020.

    2.     Officers highlighted that the Annual Report and Accounts, referenced within paragraph 2 of Annex 1 of the report, only included information from the previous 12 months.

     

    RESOLVED:

     

    The People, Performance and Development Committee is asked to recommend publication of the Pay Policy Statement (Annex 1) to the next Surrey County Council Full Council meeting on 17 March 2020.  

     

13/20

EXCLUSION OF THE PUBLIC

    Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for Item 14 on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

    PART TWO – IN PRIVATE

     

     

    Additional documents:

    Minutes:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

14/20

PUBLICITY OF PART 2 ITEMS

15/20

DATE OF NEXT MEETING