Agenda and draft minutes

People, Performance and Development Committee - Thursday, 23 September 2021 2.00 pm

Venue: Surrey County Council, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF

Contact: Joss Butler 

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Items
No. Item

43/21

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    Additional documents:

    Minutes:

    Apologies were received from Eber Kington. There were no substitutions.

     

44/21

MINUTES OF THE PREVIOUS MEETING [19 July 2021] pdf icon PDF 198 KB

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    To agree the minutes as a true record of the meeting.

    Additional documents:

    Minutes:

    The minutes were agreed as a true record of the meeting.

     

45/21

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

     

    (i)         Any disclosable pecuniary interests and / or

    (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

            Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

            As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

            Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Additional documents:

    Minutes:

    There were none.

46/21

QUESTIONS AND PETITIONS

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    To receive any questions or petitions.

     

    Notes:

    1.  The deadline for Member’s questions is 12.00pm four working days before the meeting (17 Sept 2021)

    2.  The deadline for public questions is seven days before the meeting (16 Sept 2021).

    3.  The deadline for petitions was 14 days before the meeting, and no petitions have been received.

     

     

    Additional documents:

    Minutes:

    There were none.

47/21

ACTION REVIEW pdf icon PDF 198 KB

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    To note the committee’s action tracker.

     

    Additional documents:

    Minutes:

    Key points from the discussion:

     

    1.    The Chairman noted that there were no open actions.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    The Committee noted the actions tracker.

48/21

Forward Work Programme pdf icon PDF 150 KB

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    To note the committee’s forward work programme.

    Additional documents:

    Minutes:

    Key points from the discussion:

     

    1.    The Chairman noted that the Committee would consider an item on Pay and Reward at the 7 December 2021 meeting.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    The Committee noted the Forward Work Programme.  

     

49/21

Workforce of the Future pdf icon PDF 276 KB

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    To provide an update for the Committee on the delivery of the council’s workforce strategy.

    Additional documents:

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

    Paula Leach, Director – HR & OD (interim)

    Beth Stewart, Workforce Strategy & Design Lead

     

    Key points raised during the discussion:

     

    1.    Officers introduced the item and noted that the report provided the latest quarterly update on progress in delivering the workforce strategy. Members went on to note details around the five different themes which were Workforce Insight & Management; Strategic Workforce Planning; Work and Job Design; Resourcing, and Employee Experience. Officers further highlighted details related to the employee value proposition, Talent Strategy and the Policy Review.

    2.    Members discussed the Government’s ambition to allow requests for flexible working from the first day of employment. Officers explained that an impact assessment would need to be conducted however flexible working was mostly already in place across the council where appropriate. Members went on to state that it was important for the council to understand exactly what roles could be carried out flexibly.

    3.    The Committee discussed the challenges that faced the council around understanding exactly what ‘flexible working’ would mean for individual officers and the council as a whole.

    4.    Members held a discussion on officer engagement and highlighted the importance of the quarterly Pulse Surveys which intended to flag issues and allow the council to better target efforts.

    5.    Officers stated that they wished to empower staff to work in an environment where they would thrive and produce the best outcomes.

    6.    Members discussed different ways that the council could track an officer’s progression as they worked in a flexible capacity. Officers stated that progression tracking could fit within the ‘employee value proposition’ workstream.

    7.    The Chairman asked that the next report include detail on the following subjects:

    a.    Agency spend and how it was being reduced

    b.    Data on number of interim posts

    c.     Officer retention rates across the council’s directorates

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    The People, Performance and Development Committee noted the report.

50/21

EXCLUSION OF THE PUBLIC

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    Recommendation: That under Section 100(A) of the Local Government

    Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

     

     

     

    PART TWO – IN PRIVATE

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    Minutes:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

51/21

Contract Extension

    Part 2 report for consideration.

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

    Paula Leach, Director – HR & OD (interim)

     

    Key points raised during the discussion:

     

    1.    The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    See exempt minute [E-19-21]

     

52/21

DATE OF NEXT MEETING

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    The next meeting of People, Performance and Development Committee will be on 3 November 2021.

    Additional documents:

    Minutes:

    The Committee noted that its next meeting would be held on 7 December 2021.