Agenda and draft minutes

People, Performance and Development Committee - Wednesday, 31 March 2021 1.00 pm

Venue: Remote

Contact: Joss Butler 

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Items
No. Item

16/21

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    Additional documents:

    Minutes:

    Apologies were received from Chris Botten and Colin Kemp.

     

    Mary Lewis acted as a substitute for Colin Kemp.

17/21

MINUTES OF THE PREVIOUS MEETING [10 February 2021] pdf icon PDF 200 KB

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    To agree the minutes as a true record of the meeting.

    Additional documents:

    Minutes:

    The minutes were agreed as a true record of the meeting.

     

18/21

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

     

    (i)         Any disclosable pecuniary interests and / or

    (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

            Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

            As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

            Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Additional documents:

    Minutes:

    There were none.

19/21

QUESTIONS AND PETITIONS

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    To receive any questions or petitions.

     

    Notes:

    1.  The deadline for Member’s questions is 12.00pm four working days before the meeting (23 March 2021).

    2.  The deadline for public questions is seven days before the meeting (11 March 2021)

    3.  The deadline for petitions was 14 days before the meeting, and no petitions have been received.

     

     

    Additional documents:

    Minutes:

    There were none.

20/21

ACTION REVIEW pdf icon PDF 120 KB

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    Additional documents:

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

    Jackie Foglietta, Director – HR&OD

     

    Key points from the discussion:

     

    1.    The Committee noted that there were no updates on the actions tracker.

    2.    In regards to Action A15/19, Members agreed to include an item on Workforce Performance Indicators within the next meeting’s agenda.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    Members noted the action tracker.

21/21

FORWARD WORK PROGRAMME pdf icon PDF 150 KB

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    To consider the Committee’s Forward Work Programme.

    Additional documents:

    Minutes:

    Declarations of interest:

    None

     

    Witnesses:

    Jackie Foglietta, Director – HR&OD

     

    Key points from the discussion:

     

    1.    Member agreed to consider an item on Workforce Performance Indicators at the next meeting.  

     

    Actions/ further information to be provided:

     

    To consider an item on Workforce Performance Indicators during the committee meeting in June 2021.

     

    RESOLVED:

     

    Members noted the Forward Work Programme.  

     

22/21

Workforce of the Future pdf icon PDF 222 KB

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    To provide the Committee with an overview of a new workforce strategy for the council: Workforce of the Future.

    Additional documents:

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

    Beth Stewart, Workforce Strategy and Design Lead

    Jackie Foglietta, Director - HR&OD

    Key points raised during the discussion:

     

    1.    Officers introduced the report and provided Members with a presentation beginning from page 17 of the agenda. Members noted details on:

    a)    Strategic Drivers

    b)    Vision

    c)    Model for Workforce Transformation

    d)    Focus Areas

    e)    Delivery

    2.    Members noted that a new Enterprise Resource Planning system would allow the council to collate and analyse data in a way which would provide further insight into the council’s current situation. It was further noted that the council’s current system was not fit for purpose.

    3.    Members heard that the pipeline of skills mentioned in the slideshow would initially fit into the Strategic Workforce Planning focus area and then further explored within the Resourcing focus area to understand how the council can access skilled workers.

    4.    The Committee discussed the council’s need to compete with London wages and how there was an ambition to create valuable job roles which included benefits other than salary.

    5.    A Member of the Committee asked for officer input on how strong they believe the council brand to be when attracting new employees. Officers stated that there was still work to be done to improve the council’s brand.

    6.    Members noted the work which had already begun on the council’s workforce. This included work on culture and value space recruitment.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    The Committee noted the contents of the report.

23/21

EXCLUSION OF THE PUBLIC

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    Recommendation: That under Section 100(A) of the Local Government

    Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

     

     

     

    PART TWO – IN PRIVATE

    Additional documents:

    Minutes:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

24/21

Surrey Pay 2021/22

    To seek the Committee’s approval to a number of key changes to Surrey staff pay with effect from 1 April 2021. 

     

    This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution:

    “determine policy on pay, terms and conditions of employment of all staff”.

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

    Jackie Foglietta, Director - HR&OD

    Key points raised during the discussion:

     

    1.    The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    See exempt minute E-12-21

25/21

Pay Policy Statement 2021-2022

    The People, Performance and Development Committee is invited to recommend the Pay Policy Statement for 2021/2022 to the next meeting of the Full Council on the

    25 May 2021 for publication on the council’s external website.

Minutes:

Declarations of interest:

 

None

 

Witnesses:

Jackie Foglietta, Director - HR&OD

Key points raised during the discussion:

 

1.    The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.

 

Actions/ further information to be provided:

 

None.

 

RESOLVED:

 

See exempt minute E-13-21

 

26/21

Unsocial Hours Payment

    To seek the Committee’s approval to a key change to staff pay with effect from 1 July 2021. In consultation with the Trade Unions this change has been de-coupled from the main Surrey Pay 2021/22 pay settlement.

     

    This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution:

    “determine policy on pay, terms and conditions of employment of all staff”.

Minutes:

Declarations of interest:

 

None

 

Witnesses:

Emma Lucas, Head of Business Partnering and Employment Practice.

Key points raised during the discussion:

 

1.    The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.

 

Actions/ further information to be provided:

 

None.

 

RESOLVED:

 

See exempt minute E-14-21

 

27/21

Emergency Duty Team (EDT) - Pay Proposal

    To seek the Committee’s approval for the introduction of on-call payments paid per shift, to support the new model for the functioning of the Children’s Emergency Duty Team (EDT), through continued use of daytime staff on-call for EDT.

     

    This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution: “determine policy on pay, terms and conditions of employment of all staff”.

Minutes:

Declarations of interest:

 

None

 

Witnesses:

Jacquie Burke, Director - Family, Resilience & Safeguarding

Key points raised during the discussion:

 

1.    The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.

 

Actions/ further information to be provided:

 

None.

 

RESOLVED:

 

See exempt minute E-15-21

 

28/21

PUBLICITY OF PART 2 ITEMS

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    To consider whether the item considered under Part 2 of the agenda should be made available to the press and public.

29/21

DATE OF NEXT MEETING

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    The next meeting of People, Performance and Development Committee will be on [   ].

    Additional documents:

    Minutes:

    The Committee noted that its next meeting would be held on 9 June 2021.