Agenda and draft minutes

People, Performance and Development Committee - Tuesday, 7 June 2022 12.30 pm

Venue: Surrey County Council, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF

Contact: Joss Butler 

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Items
No. Item

11/22

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    Additional documents:

    Minutes:

    None received.

12/22

MINUTES OF THE PREVIOUS MEETING - 01 March 2022 pdf icon PDF 193 KB

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    To agree the minutes as a true record of the meeting.

    Additional documents:

    Minutes:

    The minutes were agreed as a true record of the meeting.

     

13/22

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

     

    (i)         Any disclosable pecuniary interests and / or

    (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

            Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

            As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

            Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Additional documents:

    Minutes:

    There were none.

14/22

QUESTIONS AND PETITIONS

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    To receive any questions or petitions.

     

    Notes:

    1.  The deadline for Member’s questions is 12.00pm four working days before the meeting (30 May 2022).

    2.  The deadline for public questions is seven days before the meeting (31 May 2022).

    3.  The deadline for petitions was 14 days before the meeting, and no petitions have been received.

     

     

    Additional documents:

    Minutes:

    There were none.

15/22

ACTION REVIEW pdf icon PDF 120 KB

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    Members to review the action tracker.

    Additional documents:

    Minutes:

    Officers:

     

    None.

     

    Key points raised during the discussion:

     

    1.    The Chairman introduced the item. The committee raised no comments.

     

    Actions / further information to be provided:

     

    None.

     

    Resolved:

     

    The action tracker was noted.

16/22

Forward Work Programme pdf icon PDF 150 KB

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    For Members to review and comment on upcoming items due for consideration by the People, Performance and Development Committee.

    Additional documents:

    Minutes:

    Officers:

     

    None.

     

    Key points raised during the discussion:

     

    1.    The Chairman introduced the item. The committee raised no comments.

     

    Actions / further information to be provided:

     

    None.

     

    Resolved:

     

    The forward plan was noted.

     

17/22

Talent Strategy pdf icon PDF 265 KB

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    To introduce Members to the current Talent Strategy programmes of work across People and Change and the future focused activity on Succession Planning and Early Careers.

     

    This report is being brought to People, Performance and Development Committee because the Committee will ... according to the Scheme of Delegation. [Complete by referring to Section 2, para. 6.12 of the Scheme of Delegation].

    Additional documents:

    Minutes:

    Officers:

    Anna Reed, Leadership & Talent Development Lead

    Sarah Kershaw , Chief of Staff to Chief Executive & Interim Strategic Director of People and Change

     

    Key points raised during the discussion:

     

    1.    Officers introduced the report and explained that 13% of the council’s workforce were under 30 and 5% were under 25. In addition, those aged 20-24 were significantly less likely to be successful at recruitment. The Committee noted details of the Early Careers and Succession Planning projects in progress within the People and Change service as presented within the report.

    2.    The Chairman noted that there was ongoing work within the wider skills and apprenticeship landscape and that T Levels were expected to change the landscape considerably. Furthermore, the Chairman said that working to engage with young people to set out clear career opportunities that exist was key and that the council had an important role to play.

    3.    Members asked for detail on the council’s work to retain employees and better understand reasons for moving to different employment. Officers explained that exit interviews were carried out to understand and learn from employees experiences’ and also find out what attracted people to originally join the council. The information recorded would then be used to better understand how to make the organisation stand out to potential future employees.

    4.    Officers said that further detail on the financial and value for money implications would be provided at a future meeting.

    5.    Members noted that there had been challenges when using the apprenticeship levy. Further to this, the council was considering how to use the levy resources to represent underrepresented groups.

    6.    The Committee requested further information on how the council intended on resourcing the support needed to train inexperienced staff through their career progression. Officers explained that support would be considered on a service-by-service basis to better understand their individual needs. Officers further stated that there was an intention to pilot the scheme in service areas of critical skills.

    7.    Members said that positions at the council were diverse and that young people in schools should be made aware of the different career paths available. Further to this, the committee noted the importance of offering work experience to potential future employees. Officers highlighted the work of the Early Careers Network which were considered the ‘youth-voice’ across the council. Further to this, officers informed the Committee that there was ongoing work to increase the council’s engagement with the education sector to provide opportunities such as career fairs, open days and skills development days.

    8.    Members noted that Succession Planning was the process of identifying the critical positions the council required for business continuity then identifying employees who had the potential and aspiration to do those roles and implementing specific developmental action plans. Officers further explained that the goal was for all officers to have a personalised development plan through inclusive performance conversations with their manager.

    9.    During a discussion around the risk of officers leaving the council after receiving progression training, officers explained that  ...  view the full minutes text for item 17/22

18/22

EXCLUSION OF THE PUBLIC

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    Recommendation: That under Section 100(A) of the Local Government

    Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

     

     

     

    PART TWO – IN PRIVATE

    Additional documents:

    Minutes:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

19/22

Surrey County Council Pay and Terms & Conditions of Service

    To seek the Committee’s approval for a pay increase for staff who are subject to Surrey Pay terms and conditions.

     

    This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution:

    “determine policy on pay, terms and conditions of employment of all staff”.

    Minutes:

    Officers:

    Paul Smith, HR

     

    Key points raised during the discussion:

     

    1. The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.

     

    Actions / further information to be provided:

     

    None.

     

    Resolved:

     

    See exempt minute – E-14-22

20/22

Pay Policy Statement 2022-2023

    The People, Performance and Development Committee is invited to recommend the Pay Policy Statement for 2022/2023 to the next meeting of the full Council on the

    12 July 2022 for publication on the council’s external website.

Minutes:

Officers:

Sarah Kershaw , Chief of Staff to Chief Executive & Interim Strategic Director of People and Change

 

Key points raised during the discussion:

 

  1. The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.

 

Actions / further information to be provided:

 

None.

 

Resolved:

 

See exempt minute – E-15-22

21/22

Educational Psychology (EP) Service Pay Arrangements

    This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution:

    “determine policy on pay, terms and conditions of employment of all staff”.

     

    To seek the Committees approval of a new grade structure in respect of Educational Psychologists.

    Minutes:

    Officers:

    Susan Harris, Principal Educational Psychologist and Autism Strategy Lead

     

    Key points raised during the discussion:

     

    1. The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.

     

    Actions / further information to be provided:

     

    None.

     

    Resolved:

     

    See exempt minute - E-16-22

22/22

PUBLICITY OF PART 2 ITEMS

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    To consider whether the item considered under Part 2 of the agenda should be made available to the press and public.

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23/22

DATE OF NEXT MEETING

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    The next meeting of People, Performance and Development Committee will be on 5 September 2022.

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    Minutes:

    The Committee noted that its next meeting would be held on 5 September 2022.