Agenda and draft minutes
PDF 204 KBVenue: Surrey County Council, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF
Contact: Joss Butler Email: joss.butler@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and substitutions. Additional documents: Minutes: None received. |
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MINUTES OF THE PREVIOUS MEETING - 9 April 2024
To agree the minutes as a true record of the meeting. Additional documents: Minutes: The minutes were agreed as a true record of the meeting.
A Member noted that the Chairman and Vice Chairman of the Resources and Performance Select Committee were due to be invited to a future meeting of the People, Performance and Development Committee for when it considers an update on the Equalities, Diversity and Inclusion (EDI) Policy.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
• Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (11 July 2024). 2. The deadline for public questions is seven days before the meeting (10 July 2024). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Additional documents: Minutes: One Member Question was received from Cllr Eber Kington. The question and response was published in a supplementary agenda.
Cllr Kington thanked the Chairman for the response and stated that he was committed to speaking to the new Chief Executive to outline that the council needed a leaner senior leadership structure and that the balance of the number of directors managing front line services, compared to internal organisation services, needed to be addressed. Cllr Kington asked the Chairman whether he would also make this commitment which was agreed. The Chairman added that work was underway to consider the structure in a number of areas across the organisation.
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Members to note the committee’s Action Tracker. Additional documents: Minutes: Officers: Shella Smith, Director – People and Change
Key points raised during the discussion:
1. Officers noted that Members of the Committee would consider a periodic report on agency workers and the actions put in place to address the LGA peer review recommendations relevant to staffing at the People, Performance and Development Committee meeting in September 2024. In regard to the agency workers report, Members noted that the report would contain data from the previous financial year and the first quarter of the current financial year.
Actions / further information to be provided:
None.
Resolved:
The Committee noted the Forward Work Programme.
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FORWARD WORK PROGRAMME
Members to note the committee’s Forward Work Programme. Additional documents: Minutes: Officers: Shella Smith, Director – People and Change
Key points raised during the discussion:
1. The Chairman introduced the report and provide a brief overview. 2. The Committee noted detail on the reporting process for reports to be considered by the People, Performance and Development Committee. In regard to the Transgender+ Policy, a Member sought detail on the reporting history and stressed the importance of Member review before publication.
Actions / further information to be provided:
None.
Resolved:
The Committee noted the Forward Work Programme. |
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Additional documents: Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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SURREY COUNTY COUNCIL PAY AND TERMS & CONDITIONS OF SERVICE
To update the Committee on the implementation of the pay award for 2024/25, to set out an indicative timescale for future negotiations and approvals and to provide an update on the job evaluation and pay review programme.
Minutes: Officers: Paul Smith, Interim Project Manager Pay & Reward
Key points raised during the discussion:
Actions / further information to be provided:
None.
Resolved:
The Committee agreed to note the report. |
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ANNUAL STATEMENT OF SETTLEMENT AGREEMENT COSTS
To report to the People, Performance and Development Committee the annual statement for employees of Surrey County Council (excluding schools) who have left the organisation through settlement agreements during the last complete financial year 1 April 2023 to 30 March 2024.
This report is being brought to the Committee in accordance with the Council’s Scheme of Delegation.
Minutes: Officers: Shella-Marie Smith, Director of People & Change
Key points raised during the discussion:
Actions / further information to be provided:
None.
Resolved:
The Committee agreed to note the report.
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REDUNDANCY AND PENSION PAYMENTS FOR A SURREY COUNTY COUNCIL EMPLOYEE
To report to the People Performance and Development Committee compulsory redundancy payments for one employee in the Applications Assurance Team in the Information Technology and Digital Service (IT&D), where the combined pension strain cost and redundancy payment exceeds £150,000.
This report is being bought to the Committee in accordance with the Council's Scheme of Delegation which requires and severance payments totalling more than £150,000 to be approved by this Committee.
Minutes: Officers: Shella-Marie Smith, Director of People & Change
Key points raised during the discussion:
Actions / further information to be provided:
None.
Resolved:
See exempt minute – E-14-24
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PUBLICITY OF PART 2 ITEMS
To consider whether the items considered under Part 2 of the agenda should be made available to the press and public. |
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 9 September 2024. Additional documents: Minutes: The Committee noted the date of the next meeting would be held on 9 September 2024. |