Agenda and draft minutes
PDF 202 KBVenue: Surrey County Council, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF
Contact: Joss Butler Email: joss.butler@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Additional documents: Minutes: None received. |
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MINUTES OF THE PREVIOUS MEETING - 4 November 2024
To agree the minutes as a true record of the meeting. Additional documents: Minutes: The minutes were agreed as a true record of the meeting.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
• Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (12 February 2025). 2. The deadline for public questions is seven days before the meeting (11 February 2025). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Additional documents: Minutes: There were none. |
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The Committee to review the Action Tracker. Additional documents: Minutes: Key points from the discussion:
1. The Chairman introducted the item and noted that an update on equality, diversity, and inclusion was scheduled to be presented on 7 April 2025.
Actions/ further information to be provided:
None.
RESOLVED:
The Committee noted the Action Tracker. |
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Forward Work Programme
The Committee to review the Forward Work Programme. Additional documents: Minutes: Officer: Shella Smith, Director – People and Change
Key points from the discussion:
a. Most staff from Surrey County Council and the districts and boroughs would transfer under TUPE to the new authority on their existing terms and conditions of employment. This would not apply to senior posts, such as chief officer positions, which would likely end due to redundancy unless they secure a role in one of the new unitary authorities. b. It is possible that interim appointments may be needed at the senior level during the transition period. c. After the elections in May 2026, shadow authorities would need to create the equivalent of a PPDC to oversee the process of appointing new senior leadership roles within the new unitary authorities, starting with the chief executive. d. The chief executive would develop the draft target operating model for the new organisation and new staffing structures, likely down to the assistant director or head of service level equivalent. e. The new PPDC for the shadow authorities would appoint statutory posts, including the Section 151 officer and the monitoring officers for the new authorities. f. New terms and conditions, a pay structure, and HR policies would need to be developed to appoint people onto the new terms and conditions. g. Surrey will need to carry out TUPE consultation for all staff transferring, including those employed in maintained schools. h. Initial meetings with trade unions and monthly briefings with managers were planned to ensure effective communication and engagement during the transition. 2. Following the update and discussion, the Committee thanked officers for the update and asked that the Committee be regularly updated moving forward.
Actions/ further information to be provided:
None.
RESOLVED:
The Committee noted the Forward Work Programme.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Additional documents: Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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Surrey County Council Pay and Terms & Conditions of Service
To seek approval from the Committee to formally approve the pay award in respect of Surrey Pay which involves mirroring the nationally negotiated pay awards in 2025/26 and then formally moving onto nationally negotiated pay and terms and conditions of employment from 2026/27 onwards.
This report is being brought to the People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13(a) of the Constitution:
“Determine policy on pay, terms and conditions of employment of all staff.”
Minutes: Officer: Paul Smith, Programme Manager (Pay & Reward)
Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED:
See exempt minute - E-05-2025
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PUBLICITY OF PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the press and public. Minutes: The Committee decided that none of the items considered under Part 2 of the agenda would be released to the Press and public. |
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 7 April 2025. Additional documents: Minutes: The Committee noted that its next meeting would be held on 7 April 2025. |