Venue: Committee Room C, County Hall, Kingston upon Thames, KT1 2DN
Contact: Andrew Baird
No. | Item |
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes: Apologies were received from Mr Peter Martin.
Mr Mel Few acted as a substitute for Peter Martin. |
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MINUTES OF THE PREVIOUS MEETING [17 February 2017] PDF 223 KB
To agree the minutes as a true record of the meeting. Additional documents: Minutes: The minutes were agreed as a true record of the meeting.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
• Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (16 March 2017). 2. The deadline for public questions is seven days before the meeting (15 March 2017). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Minutes: There were none. |
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For Members to consider and comment on the Committee’s Actions Tracker. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Head of HR & OD Andrew Baird, Regulatory Committee Manager
Key points from the discussion:
Actions/ further information to be provided:
RESOLVED:
The People, Performance and Development Committee noted progress on the implementation of actions arising from previous meetings.
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Forward Work Programme PDF 82 KB
For Members to consider and comment on the Committee’s Forward Work Programme. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Head of HR & OD Andrew Baird, Regulatory Committee Manager
Key points raised during the discussion:
Actions/ further information to be provided:
1. Letter to be drafted on behalf of the Chairman of PPDC to all Heads of Services and Assistant Directors stating that PPDC is looking forward to reviewing staff appraisal completion rates at its meeting on 14 June and expects that all staff appraisals should be completed by the point. 2. Head of HR to remind the Leader of the Council after County Council elections that the preparations need to be made for the Chief Executive's appraisal. 3. Pay Policy Analysis for Q1 should be moved to the July PPDC meeting. 4. The Committee to receive a paper on the termination of the pension scheme for Members and the options available for the pension following the scheme's closure at its meeting on 14 June 2017.
RESOLVED:
The People, Performance and Development Committee noted upcoming items that it is due to consider at its upcoming meetings.
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Surrey County Council Severance and Change Management Policies PDF 152 KB
Proposed amendments to Human Resources policies are brought to the People, Performance, and Development Committee for consideration, as the Committee is the body that determines policy on the terms and conditions of employment for all Surrey County Council staff. The Committee is asked to consider and approve the substitution of Council’s Safer Staffing Policy with the proposed Severance and Change Management Policies.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Head of HR & OD
Key points raised during the discussion:
Actions/ further information to be provided:
RESOLVED: That;
the People, Performance and Development Committee agrees:
i. the proposed revisions to Surrey County Council’s Severance Policy; and ii. the proposed revisions to Surrey County Council’s Change Management Policy.
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Policy on Safeguarding (Disclosure & Barring Service) Checks PDF 138 KB
The People, Performance and Development Committee is asked to consider and approve the substitution of Council’s Safer Staffing Policy with the proposed Policy on Safeguarding (Disclosure & Barring Service) Checks.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Head of HR & OD
Key points raised during the discussion:
Actions/ further information to be provided:
None
RESOLVED:
The People, Performance and Development Committee agreed to substitute the Safer Recruitment Policy with the new Policy on Safeguarding (Disclosure& Barring Service) Checks.
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Surrey County Council Smokefree Policy PDF 159 KB
To gain endorsement and support from the People, Performance and Development Committee regarding proposed changes to Surrey County Council’s existing smokefree workplace policy to reflect recent Public Health England guidance. The changes would result in smokefree grounds and the removal of designated smoking areas on Surrey County Council premises unless specific exceptions apply.
Minutes: Declarations of interest:
None
Witnesses:
Abid Dar, Equality Inclusion & Wellbeing Manager Phillip Austen-Reed, Senior Public Health Lead
Key points raised during the discussion:
Actions/ further information to be provided:
RESOLVED:
That the People, Performance and Development Committee approved the proposed changes to Surrey County Council’s Smokefree policy.
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Future Salary Sacrifice Scheme PDF 227 KB
The purpose of this paper is to provide Members with an update on changes required to comply with measures being introduced under the Finance Bill, 2017. The result will be to reduce to the range of Salary Sacrifice options offered to staff under the My Benefits Scheme with effect from 6 April 2017. There will, however, be no retrospective changes to Salary Sacrifice Arrangements that are already in place before 5 April 2017.
In autumn 2016 Surrey County Council made representations to HMRC arguing that staff already participating in such schemes should not suffer any detriment and that proposals to remove salary sacrifice status from schemes designed to promote wellbeing; upgrade skills and to off-set the high cost of commuting, should be reconsidered. As the latter was unsuccessful officers will be seeking alternative ways to achieve the same objectives and will provide the Committee with options to consider for implementation before April 2018.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ken Akers, Head of HR & OD
Key points raised during the discussion:
Actions/ further information to be provided:
None
RESOLVED:
That the People, Performance and Development Committee Members note the changes to the My Benefits Salary Sacrifice Schemes arising from the Finance Bill 2017 and the steps being taken by Surrey County Council to avoid detriment to staff members already taking part in a salary sacrifice scheme.
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Off-Payroll Working in the Public Sector: Reform of Intermediaries Legislation (IR35) PDF 193 KB
This report is brought to the People, Performance and Development Committee to inform them of a new duty on Surrey County Council to ensure correct tax deductions are being paid to HMRC where a worker is engaged through an intermediary as well as to provide information on how the Council is responding to this new duty.
Minutes: Declarations of Interests
None
Witnesses
Ken Akers, Head of HR & OD
Key points raised during the discussion
Actions/ further information to be provided
None
RESOLVED: That the People, Performance and Development Committee note the new duty on the Council in relation to tax deductions for individuals providing their services to the council through an intermediary and the Council’s response to this.
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Pay Policy Exceptions Analysis Quarter 3 2016/17 PDF 339 KB
This report provides data and analysis on pay progression for staff which falls outside of Surrey County Council’s established policy on pay up to Quarter 3 for the financial year 2016/17 for review and comment by the Committee.
Additional documents: Minutes: Declarations of Interests
None
Witnesses
Ken Akers, Head of HR & OD
Key points raised during the discussion
Actions/ further information to be provided
RESOLVED:
That the People, Performance and Development Committee review and comment on the analysis of pay exceptions for the period April 2016 to December 2016
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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Pay Policy Exceptions Report March 2017
The People, Performance and Development Committee acts as the Council’s Remuneration Committee under delegated powers in accordance with the Constitution of the County Council. The purpose of this paper is to highlight decisions taken and recommendations made on pay that fall outside the published Pay Policy and amendments to existing Surrey Pay policies.
This report includes a range of pay exceptions and staff related decisions that require agreement from the People, Performance and Development Committee.
Minutes: Declarations of interests:
None
Witnesses:
Ken Akers, Head of HR & OD
Key points raised during the discussions:
The Head of HR & OD introduced the report. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.
Actions/ further information to be provided:
None
RESOLVED:
The Committee approved the recommendations set out in the confidential report. |
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PUBLICITY OF PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the press and public. Minutes: It was agreed that the information in relation to the Part 2 items discussed at this meeting would remain exempt. |
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on [14 June 2017]. Minutes: The Committee noted that its next meeting would be held on 14 June 2017. |