Agenda and minutes
PDF 136 KBVenue: G44 - County Hall. View directions
Contact: Andrew Baird 0208 541 7609
| No. | Item | |
|---|---|---|
|
APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes:
|
||
|
MINUTES OF THE PREVIOUS MEETING 9 April 2018 and 26 April 2018
To agree the minutes of the People, Performance and Development Committee meetings held on 9 April 2018 and 26 April 2018 as a true record of those meeting. Additional documents: Minutes: The Committee asked officers to take steps to ensure that staff were aware of the flexible working options offered by the Council.
The minutes of the People, Performance and Development Committee meetings on 9 April 2018 and 26 April 2018 were agreed as a true record of the meeting.
|
||
|
DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
• Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Minutes: There were none. |
||
|
Procedural Matters
a. Members’ Questions
The deadline for Member’s questions is 12.00pm four working days before the meeting (Friday 8 June).
b. Public Questions
The deadline for public questions is seven days before the meeting (Thursday 7 June).
c. Petitions
The deadline for petitions was 14 days before the meeting, and no petitions have been received.
d. Representations received on reports to be considered in private
To consider any representations received in relation to why part of the meeting relating to a report circulated in Part 2 of the agenda should be open to the public.
Minutes: There were none. |
||
For Members to consider and comment on the Committee’s actions tracker.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Andrew Baird, Democratic Services Officer
Key points from the discussion:
None
Actions/ further information to be provided:
None
RESOLVED:
The People, Performance and Development Committee noted progress on the implementation of actions from previous meetings. |
||
|
People, Performance and Development Committee Review and Forward Work Programme
Purpose of the Report:
To approve proposed changes to the focus of the Committee, the frequency of meetings and to agree a revised Forward Work Programme.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Andrew Baird, Democratic Services Officer
Key points raised during the discussion:
1. Members were informed that officers had undertaken a review of the People, Performance and Development Committee (PPDC) to consider its Terms of Reference and Forward Work Programme. The Committee had been in existence since 2010 and over that time has seen an increase in the number of items that it has considered not all of which are strictly within its Terms of Reference. Officers highlighted that it was timely to undertake a review of PPDC given the transformation programme being undertaken by Surrey County Council (the Council).
2. Member also heard that it was important to strike the right balance between the role of PPDC and the amount of time spent by officers compiling reports for the Committee. As such officers proposed amending the Terms of Reference for PPDC to focus on four key areas:
a. The Council’s Pay and Reward Strategy b. The Council’s Workforce Strategy c. The appointment of senior officers d. Half yearly workforce performance indicators including appraisal completion rates.
3. Members highlighted that the Committee had been effective in securing improvements in the Council’s appraisal process and were keen to ensure that PPDC retained oversight of this. It was agreed that an update on delivery against the appraisal process would be brought to PPDC at its meeting on 24 September.
4. The Committee further highlighted its role in respect of reviewing the results of the Council’s Staff Survey and requested that PPDC continue to consider the outcomes of staff surveys following changes to its Terms of Reference. The Chief Executive confirmed that the Committee would continue to review the results of any future staff surveys conducted by the Council as part of the Committee’s responsibility to review the Council’s workforce strategy.
Actions/ Further information to be provided:
1. That the People, Performance and Development Committee receive a progress report outlining the performance of the Council in delivering against the appraisal process (Action Ref: A10/18).
RESOLVED:
i. approved the proposed changes to the focus of the Committee and its frequency of meetings;
ii.
approved a revised Forward Work Programme for the
Committee; iii. noted that further work will be undertaken to review the Terms of Reference alongside the Pay Policy Statement and this will come back to the Committee for review in September 2018.
|
||
|
Member/Officer Working Relationships
Purpose of the Report:
To update Members on the initiatives undertaken by the Council to foster effective working relationships between Members and officers.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Rachel Basham, Senior Manager Cabinet and Member Support Katie Booth, Democratic Services Lead Manager
Key points raised during the discussion:
Actions/ further information to be provided:
RESOLVED:
That the People, Performance and Development Committee:
i. confirm its support for the initiatives outlined in the report, which are designed to foster effective working relationships between Members and officers.
ii. recognise the areas for improvement outlined in the report and endorse the next steps suggested to further strengthen Member/Officer working.
iii. commission the Member Development Steering Group to lead a review of the Member/Officer protocol.
|
||
|
EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
||
|
Tutors' Pay Arrangements
Purpose of the Report: This report provides members of the People, Performance and Development Committee (PPDC) with an overview of the current pay arrangements for all tutors in Cultural Services and outlines changes proposed as part of phase 2 of Pay and Reward for formalising a pay model in line with Surrey pay principles. It also sets out a recommendation for the 2017/18 pay award.
Minutes: Declarations of interest:
None
Witnesses:
Jo Donoghue, Strategic Business Partner Philip Trumble, Head of Surrey Arts
Key points raised during the discussion:
None
Actions/ further information to be provided:
None
RESOLVED:
The Committee approved the recommendations as set out in the confidential minutes. |
||
|
Senior Appointment of Executive Director Economy, Growth and Commercial
Purpose of the Report:
The People, Performance and Development is asked to proceed with interviewing for the post of Executive Director Economy, Growth and Commercial.
The shortlisted candidates will be interviewed by the Committee. The Committee will then discuss and, if appropriate appoint to the role of Executive Director Economy, Growth and Commercial. This recommendation is subject to the notification of every Member of the Cabinet of the proposed appointment and their right of objection specified in the notification.
Minutes: Declarations of interest:
None
Witnesses:
Andrew Baird, Democratic Services Officer Jackie Foglietta, Acting Head of HR & OD Anthony Hopkins, Penna Joanna Killian, Chief Executive
Key points raised during the discussion:
Actions/ further information to be provided:
None
RESOLVED:
The People, Performance and Development Committee agreed to appoint Tracie Evans to the role of Executive Director Economy, Growth and Commercial at its meeting.
|
||
|
PUBLICITY OF PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the press and public. Minutes: It was agreed that the information in relation to the Part 2 items discussed at the meeting would remain exempt.
|