Agenda and minutes

People, Performance and Development Committee
Wednesday, 6 November 2019 9.30 am

Venue: Committee Room C, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions

Contact: Vickie Neal 

Items
No. Item

59/19

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

60/19

MINUTES OF THE PREVIOUS MEETINGS pdf icon PDF 74 KB

61/19

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

     

    (i)         Any disclosable pecuniary interests and / or

    (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

            Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

            As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

            Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Minutes:

    There were none.

62/19

QUESTIONS AND PETITIONS

    To receive any questions or petitions.

     

    Notes:

    1.  The deadline for Member’s questions is 12.00pm four working days before the meeting (31 October 2019).

    2.  The deadline for public questions is seven days before the meeting (30 October 2019).

    3.  The deadline for petitions was 14 days before the meeting, and no petitions have been received.

     

     

    Minutes:

    There were none.

63/19

ACTION REVIEW pdf icon PDF 95 KB

    For Members to consider and comment on the Committee’s action tracker.

     

    Additional documents:

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

    Jackie Foglietta – Director of HR&OD

     

    Key points from the discussion:

     

    1.     A8/19 – Officers confirmed that an item to consider ‘different ways to spend the apprenticeship levy’ would be considered at the People, Performance and Development Committee in February 2019.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    That the Committee continues to monitor progress on the implementation of actions from previous meetings.

64/19

FORWARD WORK PROGRAMME pdf icon PDF 104 KB

    For Members to review and comment on upcoming items due for consideration by the People, Performance and Development Committee.

     

    Additional documents:

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

    Jackie Foglietta – Director of HR&OD

     

    Key points from the discussion:

     

    1.     Officers further confirmed that an item to consider different ways to spend the apprenticeship levy would be considered at the People, Performance and Development Committee in February 2019.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    That the Committee reviewed and noted items that it is due to consider at future meetings

     

65/19

Performance Conversations - Review of Progress pdf icon PDF 149 KB

    To provide a summary of the progress with implementation of Performance Conversations across the County Council.

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

     

    Jackie Foglietta, Director for HR & OD

     

    Key points raised during the discussion:

     

    1.     The Director for HR & OD introduced the report and highlighted that the item was being considered at the Committee’s requested. Members noted that, although response numbers were low compared to the number of Council staff, feedback had been positive and that it was clear staff valued the performance conversations over previous processes.

    2.     Members noted that 192 staff Members had provided feedback and that responses were anonymous. Officers highlighted a chart within section 3.1 of the report which outlined the directorate that the responses had originated from. Members noted that that a significant number of responses had originated from Adults Social Care and Children, Families, Lifelong Learning and Culture as they were larger directorates. 

    3.     Members noted that 50.5% of those who provided feedback had stated that they did not feel valued. Officers explained that this was something that needed to be explored to understand the context. Members further stated that, in future reviews, it would be beneficial to ask why a staff member did not feel valued.

    4.     Officers suggested that a further survey should be conducted in 6 months and that responses should aim to meet specific target percentages.

    5.     Members stated that the first survey question could have been phrased better as it was asking three different questions.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    The Committee considered the key findings from the feedback and noted the progress made to date as well as next steps.

66/19

Recruitment to Joint SCC/Surrey Heartlands Posts pdf icon PDF 119 KB

    To provide the Committee with information on the rationale for, detail of and recruitment process for three new senior strategic roles, working across Surrey Heartlands Integrated Care System.

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

     

    Jackie Foglietta, Director for HR & OD

     

    Key points raised during the discussion:

     

    1.     The Director for HR & OD introduced the report and provided Members with a brief summary. The Leader of the Council explained that there was significant benefit to the Council to improve integration between Health and Social Care. Members noted that the joint posts would move devolution forward and help delivery of Surrey’s 10 year Health and Wellbeing Strategy.

    2.     Members of the Committee asked how funding for the posts would be split across the two organisations. Officers confirmed that funding would be split evenly initially but that it may change depending on the post’s priorities. Officers further confirmed that the salary for each post would be between £90,000 and £122,000.

    3.     A Member highlighted that, following the upcoming General Election, either a County or Integrated Care System boundary change may cause issues with the joint posts.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    The Committee noted the contents of the report.

     

67/19

EXCLUSION OF THE PUBLIC

    Recommendation: That under Section 100(A) of the Local Government

    Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

    PART TWO – IN PRIVATE

     

    Minutes:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

68/19

Surrey County Council Pay and Terms & Conditions of Service

    To seek the Committee’s approval in principle to a number of key changes to staff pay with effect from 1 April 2020. These proposals are subject to consultation with staff and negotiation with recognised Trades Unions.

     

    To seek the Committee’s approval to a number of changes in terms and conditions of employment which are not subject to formal consultation and negotiation

     

    This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution:

    “determine policy on pay, terms and conditions of employment of all staff”.

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

     

    Paul Smith, Interim HR Consultant

     

    Key points raised during the discussion:

     

    1.     The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.

    2.     Members highlighted that the Council’s offer would need to be competitive compared to organisations in London to attract the best employees. Other than payment packages, officers highlighted that Surrey was able to offer flexible working which was attractive to potential employees.

    3.     Members highlighted that an improved offer to employees would enable staff members to serve residents better.

     

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    See exempt minute [E-16-19]

69/19

Centrally Employed Teachers 2019 - 2020 Pay Settlement

    This report is being brought to People, Performance and Development Committee in order for  the Committee to determine the uprated pay ranges for centrally employed teachers (CET) with effect from 1 September 2019, for the pay year 2019/20 in accordance with the Section 2, para 6.13 of the Scheme of Delegation.

     

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

     

    Paul Smith, Interim HR Consultant

     

    Key points raised during the discussion:

     

    1.     The item was introduced by the Interim HR Consultant who provided a brief summary of the report.

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    See exempt minute [E-17-19]

70/19

Moving Closer to Residents - Staffing Implications

    To provide the Committee with an update on the staffing implications of the Moving Closer to our Residents (MCTR) Programme.

    Minutes:

    Declarations of interest:

     

    None

     

    Witnesses:

     

    Jackie Foglietta, Director for HR & OD

     

    Key points raised during the discussion:

     

    1.     The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations. Officers confirmed that all activities had been increased following the announcements that Midas House would be the Council’s Civic Heart. Officers further stated that there was a focus on communications and engagement to ensure stakeholders where receiving correct information.

    2.     Members highlighted the importance of a strong digital infrastructure to support agile working.

    3.     A brief discussions was held on expected attrition rates.

    Actions/ further information to be provided:

     

    None.

     

    RESOLVED:

     

    The Committee noted the contents of the report.

71/19

PUBLICITY OF PART 2 ITEMS

72/19

DATE OF NEXT MEETING