Agenda and decisions

Leader Decisions - Tuesday, 17 February 2015 2.30 pm

Venue: Leader's Office, County Hall, Kingston upon Thames, Surrey KT1 2DN

Contact: Anne Gowing  020 8541 9938 Email: anne.gowing@surreycc.gov.uk

Items
No. Item

1.

DECLARATIONS OF INTEREST

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    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

2.

PROCEDURAL MATTERS

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2a

Members' Questions

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    (i)    The deadline for Member’s questions was 12pm four working days before the meeting (11 February 2015).

     

2b

Public Questions

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    The deadline for public questions was seven days before the meeting 10 February 2015.

     

2c

Petitions

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    The deadline for petitions was 14 days before the meeting, and no petitions have been received.

     

3.

Exclusion of the public

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    That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

    P A R T  T W O  -  I N  P R I V A T E

     

4.

APPROVAL TO AWARD A CONTRACT FOR THE PROVISION OF INFRASTRUCTURE AND SECURITY FOR THE MAGNA CARTA EVENT BEING HELD ON 15 JUNE 2015

    The 800th anniversary of the Magna Carta is being commemorated on the Runnymede meadows on the morning of 15 June 2015 by a State Occasion.   To mark this important historic event, a prestigious programme is being arranged at which key national figures will take part in front of a senior royal presence.  Four thousand invited guests will also join the Occasion. 

     

    This decision is being asked for in accordance with Access to Information Rule 6.06(f) (Special Urgency).  The Chairman of the Council Overview and Scrutiny Committee and the Chairman of the Communities Select Committee have agreed that the decision cannot be reasonably be deferred because the contract needs to be signed in order that the proper arrangements can be put in place for the event on the 15 June 2015.

     

    Decision:

    That the Assistant Chief Executive be authorised to enter into a contract with Apollo Events Consultants Limited to a maximum value as set out in the submitted report, in order to provide the appropriate infrastructure and security for the Magna Carta Event which will take place on 15 June 2015.