Agenda and decisions
Cabinet Member for Assets and Regeneration Programmes Decisions - Thursday, 22 November 2012 4.30 pm
PDF 54 KBVenue: Room G12, County Hall, Kingston upon Thames, Surrey KT1 2DN
Contact: Anne Gowing 020 8541 9938 Email: anne.gowing@surreycc.gov.uk
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. |
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PROCEDURAL MATTERS
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Members' Questions
(i) The deadline for Member’s questions is 12pm four working days before the meeting (16 November 2012).
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Public Questions
The deadline for public questions is seven days before the meeting (15 November 2012).
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Petitions
The deadline for petitions was 14 days before the meeting, and no petitions have been received.
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Relocation of PHAB from Linton's Youth Centre to NESCOT, Ewell
To consider and choose from one of the options set out in this report, relating to building adaptation works at NESCOT and to approve in principle the budget capital expenditure limit relating to the selected option, subject to final approval to the contract sum being delegated to the Chief Property Officer in consultation with SCC Procurement.
Please note that there is confidential information relating to this item (Refer to item 5)
Additional documents: Decision: 1. That the capital expenditure relating to internal adaptation works and the creation of a single Multi Use Games Area at NESCOT (subject to receipt of competitive quotations) as detailed in the schedule of works, set out in the part 2 annex to the submitted report be approved in principle. 2. That the works are not commenced until NESCOT has entered into an Agreement for Works with SCC and NESCOT and Phab have entered into a formal Licence, the terms of which meet with SCC’s approval, and which guarantees Phab’s use and enjoyment of the new facilities for a minimum period of 20 years. 3. That approval of the final costs, when quotations have been procured, be delegated to the Chief Property Officer (Property Services), in consultation with SCC Procurement. 4. That SCC will meet NESCOT’s reasonable legal fees incurred in drawing up and agreeing with SCC an Agreement for Works, as well as Phab’s and NESCOT’s reasonable legal costs incurred in agreeing a formal long term licence to safeguard Phab’s future use of the completed facilities. The fees are not expected to exceed £10,000. 5. Officers be asked to support Phab in their efforts to secure additional external funding, in order to fund a larger outdoor games area at NESCOT. 6. Officers be asked to continue to work with Disability Challengers to support their move to NESCOT but recognising that any resources not deployed at the Edge would need to be reconsidered in the Council’s wider financial planning.
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Exclusion of the Public
That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
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Relocation of PHAB from Linton's Youth Centre to NESCOT, Ewell
Part 2 information for item 3.
Exempt: Not for publication under paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
[The decisions on this item can be called in by the Council Overview and Scrutiny Committee]
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LINTON'S LANE YOUTH CENTRE REPROVISION : THE FORMER PHOENIX CLUB, DEPOT ROAD, EPSOM
To approve in principle the acquisition of a lease on the basis of the Heads of Terms attached as Appendix C of the submitted report, together with capital expenditure as detailed in the report, for building adaptations inclusive of IT, fitting out and furniture.
Exempt: Not for publication under paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
[The decisions on this item can be called in by the Council Overview and Scrutiny Committee]
Decision: That the acquisition of a lease be approved in principle on the basis of the Heads of Terms attached in Appendix C , together with capital expenditure (subject to receipt of competitive quotations) as detailed in the annexe, for building adaptations as set out in the schedule of works at Appendix D of the submitted report.
That approval of the final costs, when agreed with the freeholder and quotations procured, be delegated to the Chief Property Officer (Property Services), in consultation with SCC Procurement.
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Publicity for Part 2 items
To consider whether the item considered under Part 2 of the agenda should be made available to the Press and public.
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