Agenda, decisions and minutes
PDF 969 KBVenue: Guildford Borough Council
Contact: Carolyn Anderson Surrey County Council, Old Millmead House, Millmead, Guildford, GU2 4BB
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CHAIRMAN'S ANNOUNCEMENTS
To receive any Chairman’s announcements. Minutes: The Chairman announced that the meeting would be recorded for training purposes and that the recording would not be broadcast. |
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Minutes: Apologies for absence were received from County Councillors Mr David Goodwin and Mr George Johnson and Ward Councillor Mark Chapman. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: No declarations of interest were received. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the meeting held on 18 September 2013 as a correct record. Additional documents: Minutes: The minutes of the meeting held 18 September 2013 were confirmed as a true record. |
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PETITIONS
To receive any petitions in accordance with Standing Order 68. An officer response will be provided to each petition.
i) To introduce appropriate "slow down" signage plus traffic calming measures in Glaziers Lane, Normandy in order to improve safety for road users and local pedestrians ii) To slow down through traffic in Merrow Wood iii) For Surrey County Council to adopt a 20mph speed limit in the follow streets: Queen Eleanors Road, Elmside, Thorn Bank, Friars Gate, Curling Vale, Litchfield Way, Vicarage Gate, The Square, Orchard Road, Bannisters Road, Hedgeway, East Meads, West Meads, Ellis Avenue, Powell Close and Wilderness Road Minutes: The committee received three petitions.
The first petition requested measures to reduce vehicle speeds on Glaziers Lane. A written response from the committee was tabled at the meeting and can be found at Annexe 1 of these minutes. The meeting heard that the though the local divisional member was pleased to utilise his Local Members Allowance in this instance he felt that additional funds may be required and requested that the matter be referred back to the committee’s Transportation Task Group for further consideration. The meeting heard that a Vehicle Activated Sign (VAS) would be installed and the matter reviewed by Surrey Police and Highways officers thereafter.
The second petition requested measures to reduce vehicle speeds through Merrow Woods. This petition would lie with the committee and receive a response at the next formal meeting to be held 12 March 2014.
The third petition requested a 20mph speed limit in named streets in Onslow Village. This petition would lie with the committee and receive a response at the next formal meeting to be held 12 March 2014. |
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To provide Members with an Officer response to a petition previously submitted to the Local Committee.
i) To close Walnut Tree Close/Woodbridge Meadows to through traffic, reverting them to no-through roads Additional documents: Decision: The Local Committee (Guildford) agreed to:
(i) Set aside a total of £5,000 from the 2013/14 budget to meet the cost of undertaking consultation with businesses in Walnut Tree Close to establish their views on any proposed closure. Reason for decision To enable the Local Committee to engage with residents and businesses on matters of local concern.
Minutes: The committee agreed that that the recommendation to proceed with further consultation was the appropriate next step in addressing the matters raised in the petition.
The Local Committee (Guildford) agreed to:
(i) Set aside a total of £5,000 from the 2013/14 budget to meet the cost of undertaking consultation with businesses in Walnut Tree Close to establish their views on any proposed closure. Reason for decision To enable the Local Committee to engage with residents and businesses on matters of local concern.
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PUBLIC QUESTION TIME
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 69. Minutes: Three formal written questions and one statement were received by the committee. The written responses from the committee can be found at Annexe 1 of these minutes.
In follow up to the written answers Highways officers would check the toucan crossings in Burpham and find out which authority had responsibility for the grass splays entering Fairway, Merrow. |
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MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47. Minutes: Two questions were received by Ward Councillor Bob McShee and the committee written response to those questions can be found at Annexe 1 of these minutes.
Members recalled that the volume of traffic on the Egerton Road roundabout had been fully debated through the planning process prior to the new Park & Ride car park being built.
It was noted that all schools are currently experiencing difficulties with the volume of traffic generated by parents delivering and collecting children. It was suggested that there should be a strategic approach to tackling this matter. |
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GUILDFORD PARTNERSHIPS ANNUAL REPORT
The Local Committee (Guildford) takes an active interest and participation in partnership work within the borough and in particular in our priority places. Members of the Local Committee are nominated to act as representatives on a number of key partnerships. This report provides an overview of the activities of those partnerships during the past year and a round-up of partnership work in the borough which has been supported by the Community Partnerships Team.
Additional documents: Decision: The Local Committee (Guildford) agreed to:
(i) continue to use the resources at its disposal to promote the development of stronger, more self-reliant communities in Guildford Reasons for decision Partnership and collaborative working is a good way to ensure best outcomes and value with regards to resources and funding. The Local Committee, and the local members in particular, have invested in many projects in priority communities and the support of members is highly valued. Minutes: A report providing an overview of the work of local partnerships, and in particular those partnerships that include a nominated member from the committee, is considered annually. The Community Partnerships and Committee Officer spoke to the report. The Guildford Borough Council Community Safety Officer and the Guildford Neighbourhood Inspector were in attendance.
The Neighbourhood Inspector would provide members with updated figures on drug related crime produced by the Safety Advisory Group.
The Safer Guildford Partnership was thanked for the support it had offered to residents of Haydon Place in Guildford. The Neighbourhood Inspector urged members to raise the matter of New Psychoactive Substances (NPS or ‘legal highs’) at the highest level in order to secure a change in legislation.
The meeting heard about the successful Junior Citizens programme run for two weeks during the summer of 2013 and engaging over 1,000 Guildford school children.
Members heard that overall there had been a decrease in domestic burglary and that public confidence in the Police remained high.
The Local Committee (Guildford) agreed to:
(i) continue to use the resources at its disposal to promote the development of stronger, more self-reliant communities in Guildford Reasons for decision Partnership and collaborative working is a good way to ensure best outcomes and value with regards to resources and funding. The Local Committee, and the local members in particular, have invested in many projects in priority communities and the support of members is highly valued. |
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GUILDFORD ON-STREET PARKING REVIEW - SCOPING REPORT FOR NON-CPZ REVIEW
This report presents the parking issues that have been raised about locations outside the Guildford town controlled parking zone (the non-CPZ area). This report recommends the scope of the review and recommends the next steps.
It also details the formal representations received resulting from the recent advertisement of proposals near the railway level crossing in Sample Oak Lane and Dorking Road, Chilworth are reported and the next steps recommended.
Additional documents: Decision: The Local Committee (Guildford) agreed:
(i) Informal public consultation of parking controls in and around the following areas will be undertaken and the outcomes considered by the Parking Strategy and Implementation Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and local ward and divisional councillors with any proposals arising presented back to the Local Committee for authority to formally advertise, a. Burpham and Merrow shopping parades b. Avondale Estate, Ash Vale c. Effingham Junction d. Fairlands Estate e. Shalford (ii) That, subject to the approval of the proposed Woodbridge Hill improvement scheme, any resulting parking restrictions will be included in the scope of this review. (iii) That in respect of the Ad Hoc requests referred to in paragraph 2.24 and 2.26 of the committee report a preliminary desktop assessment is undertaken, and the findings reported to a future meeting of the Local Committee, (iv) To receive a report at a future meeting of the Committee seeking authority to formally advertise the changes necessary to accommodate formalised Disabled Bays and Vehicle Crossovers (CPZ or non CPZ), (v) That the proposals for the traffic regulation order for Chilworth is made with changes to parking restrictions as set out in Annexe 1 of the committee report and that the controls implemented are funded from the Guildford on-street parking account. Reasons for decisions To assist with safety, access, traffic movements, increase the availability of space and its prioritisation for various user-groups in various localities, and to and make local improvements.
Minutes: The Guildford Borough Councillor Parking Services Manager spoke to the report. The report provided members with the proposed scope of on-street reviews outside of the Guildford Controlled Parking Zone for the coming year.
The Parking Team would be pleased to consider the comments of the Ashenden Residents Association with regard to the forthcoming on-street reviews. In addition, members requested that any review in Shalford should include the train station and that Parish Councils should be involved in any local consultation.
Overall the report was favourably received by the committee.
The Local Committee (Guildford) agreed:
(i) Informal public consultation of parking controls in and around the following areas will be undertaken and the outcomes considered by the Parking Strategy and Implementation Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and local ward and divisional councillors with any proposals arising presented back to the Local Committee for authority to formally advertise, a. Burpham and Merrow shopping parades b. Avondale Estate, Ash Vale c. Effingham Junction d. Fairlands Estate e. Shalford (ii) That, subject to the approval of the proposed Woodbridge Hill improvement scheme, any resulting parking restrictions will be included in the scope of this review. (iii) That in respect of the Ad Hoc requests referred to in paragraph 2.24 and 2.26 of the committee report a preliminary desktop assessment is undertaken, and the findings reported to a future meeting of the Local Committee, (iv) To receive a report at a future meeting of the Committee seeking authority to formally advertise the changes necessary to accommodate formalised Disabled Bays and Vehicle Crossovers (CPZ or non CPZ), (v) That the proposals for the traffic regulation order for Chilworth is made with changes to parking restrictions as set out in Annexe 1 of the committee report and that the controls implemented are funded from the Guildford on-street parking account. Reasons for decisions To assist with safety, access, traffic movements, increase the availability of space and its prioritisation for various user-groups in various localities, and to and make local improvements.
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LOCAL SUSTAINABLE TRANSPORT FUND UPDATE
Surrey County Council was successful in securing an award of £14.3 million in grant funding from the Department for Transport (DfT) Local Sustainable Transport Fund (LSTF). This was in addition to the award of £3.9 million LSTF Key Component.
Both grants are for the period up to 31 March 2015 and jointly form the Surrey TravelSMART programme. As part of this programme a total of £10.789 million has been allocated for sustainable travel improvements in Guildford.
This report notes the progress made with the programme to date and seeks approval for the design of the Wayfinder map project.
Additional documents: Decision: The Local Committee (Guildford) agreed to:
(i) the design for the Wayfinder mapping programme
Reason for decision The wayfinder mapping programme is consistent with the objectives of the LSTF and with best practice developed in the United Kingdom.
Minutes: The Local Sustainable Transport Fund was secured by Surrey County Council from the Department for Transport to encourage local sustainable approaches to transportation. The committee received a general update on schemes and initiatives to date. The Transport Projects Team Manager and the Travel Smart Engagement Team Manager spoke to the report.
The committee heard that there would be a promotional programme roll out to encourage the use of the Park & Ride services and in particular the new Onslow service. The Urban Traffic Control (UTC) system work in Guildford was complementary of any future work around the town centre including any future bids to the Local Transport Body (LTB). Research would be undertaken in partnership with the Highways Agency to determine how many users of the Park& Ride services were arriving via the A3 in order to put in place appropriate signage.
It was explained there was presently nine different styles of pedestrian navigation signage in Guildford town centre. The committee agreed that these be removed in favour of a single style Wayfinder mapping programme. The new programme had been subject to local user testing and could function interactively with mobile phones.
The Stoke Community Day was held on 23 November and not the 9th as mentioned in the committee report. Local members asked if the date could be bought forward next year so as to avoid clashes with festive events. Thanks were relayed to the Travel Smart team from the communities of Stoke, Stoughton and Westborough for holding successful Community Day events. It was suggested that Travel Smart could support school travel plans and cycle to school initiatives during the coming year.
The Local Committee (Guildford) agreed to:
(i) the design for the Wayfinder mapping programme
Reason for decision The wayfinder mapping programme is consistent with the objectives of the LSTF and with best practice developed in the United Kingdom.
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This report provides an update on the 2013/14 programme of minor highway works funded by this committee as well as Section 106 (developer funded) and Casualty Reduction Group (CRG) schemes.
Decision: The Local Committee (Guildford) agreed:
(i) that £10,000 be allocated towards professional services to develop the High Street setts scheme, particularly refining the cost estimate. (iii) to the introduction of a 20mph speed limit to replace the 30mph limit in Shere village. Reasons for decisions Funding to progress preparation of the High Street setts schemes will assist in arriving at firm costing figure and the introduction of a lower speed limit in Shere village will form part of a safety scheme that incorporates traffic calming measures.
Minutes: The report provided members with an update on progress for the current schemes and allocated budget for the current year. The Area Highways Manager spoke to the report.
The committee agreed the report and in particular noted that the county council would be encouraging Thames Water to undertake necessary works on Guildford High Street prior to work on the setts progressing. Members of the committee concurred that any utilities work on the High Street should be required to replace the setts to an existing standard.
The Local Committee (Guildford) agreed:
(i) that £10,000 be allocated towards professional services to develop the High Street setts scheme, particularly refining the cost estimate. (iii) to the introduction of a 20mph speed limit to replace the 30mph limit in Shere village. Reasons for decisions Funding to progress preparation of the High Street setts schemes will assist in arriving at firm costing figure and the introduction of a lower speed limit in Shere village will form part of a safety scheme that incorporates traffic calming measures.
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HIGHWAYS BUDGET 2014/15
The Local Committee is asked to approve the budget allocations for 2014/15. The Transportation Task Group (TTG) that advises this committee met 18 November to consider how the expected 2014/15 budget allocation could be allocated and the proposals of the group are included in this report.
Decision: The Local Committee (Guildford) agreed:
(i) The following budget allocations for 2014/15:-
New signs, bollards etc by Guildford team £20,000 Community Gang for 48 weeks £96,000 Jetter for 5 weeks £25,000 Ad-hoc maintenance ordered by Guildford team £10,000 Reserve funding for Lengthsman scheme £25,000 Implement three ITS schemes currently in design £290,000 ‘New’ ITS schemes prioritised by TTG £255,500 High Street setts project (reserved) £100,000
(ii) To authorise the Area Highways Manager, in consultation with the Chairman and Vice Chairman and locally affected members, to amend budgets throughout the year if required to ensure schemes are delivered in a timely manner and with any such amendments reported to committee in the Highways Update reports.
Reason for decisions The committee was asked to agree 2014/15 allocations at this stage so that the design of schemes can start at the earliest opportunity, increasing confidence in delivery.
Minutes: The Area Highways Manager submitted the proposed local committee Highways budget for the next financial year.
The committee heard that the county council would announce its budget for 2014/15 in the spring and that the budget proposal within the report would therefore not be finalised until the March 2014 committee.
The proposal for Wood Street would include Broad Street.
The Local Committee (Guildford) agreed:
(i) The following budget allocations for 2014/15:-
New signs, bollards etc by Guildford team £20,000 Community Gang for 48 weeks £96,000 Jetter for 5 weeks £25,000 Ad-hoc maintenance ordered by Guildford team £10,000 Reserve funding for Lengthsman scheme £25,000 Implement three ITS schemes currently in design £290,000 ‘New’ ITS schemes prioritised by TTG £255,500 High Street setts project (reserved) £100,000
(ii) To authorise the Area Highways Manager, in consultation with the Chairman and Vice Chairman and locally affected members, to amend budgets throughout the year if required to ensure schemes are delivered in a timely manner and with any such amendments reported to committee in the Highways Update reports.
Reason for decisions The committee was asked to agree 2014/15 allocations at this stage so that the design of schemes can start at the earliest opportunity, increasing confidence in delivery.
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To receive the committee’s Forward Programme. Additional documents: Minutes: The committee requested a report covering Adult Social Cares services be bought to a future meeting. In particular the report should cover the new Friends, Family and Community approach.
The committee requested another Forward Programme for its series of private meetings. |
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Annexe 1 Guildford Local Committee response to petitions and formal questions 11 Dec 2013 |