Agenda, decisions and minutes
PDF 419 KBVenue: Guildford Borough Council
Contact: Carolyn Anderson Surrey County Council, Old Millmead House, Millmead, Guildford, GU2 4BB
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39. Additional documents: Minutes: Apologies for absence were received from Borough Councillor Matt Furniss. |
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CHAIRMAN'S ANNOUNCEMENTS
To receive any Chairman’s announcements. Additional documents: Minutes: The Chairman welcomed everyone and announced that the meeting would be recorded and webcast on the Surrey County Council website. The Community Partnerships Team received thanks from the Chairman on behalf of the committee for ensuring Members Allocation funding was in place to support the recent Stoughton Great War commemorative event. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting held on 25 June 2014 as a correct record. Additional documents: Minutes: The minutes of the meeting held on 25 June 2014 were confirmed as a true record.
There was a query raised by Borough Councillor James Palmer regarding the opening of Oakdene Road, Peasmarsh to emergency vehicles. The Area Highways Manager would take forward a discussion with local members. |
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Annex 1 Public Questions, Member Questions and new petition Additional documents: |
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Annex 2 Revised answer to public question 2 Additional documents: |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Additional documents: Minutes: County Councillor Mrs Fiona White and Borough Councillor Julia McShane declared a personal interest against item 10 of the agenda as they were both trustees of The Barn Youth Project. |
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PUBLIC WRITTEN QUESTIONS
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66. A paper will be tabled at the meeting.
Additional documents: Minutes: The formal written questions paper (along with a separate revised answer to public question 2 at Annex 2) was tabled at the meeting and can be found at Annex 1 of these minutes.
Public Question 1: Mr Bowden was not present at the meeting
Public Question 2: This was taken along with Petition 1 as they were both bought by Mr Burder and both related to Daryngton Drive. It was noted that the survey programme, which would include Daryngton Drive, would be published in early 2015. The local member thanked residents for raising the issue.
Public Question 3: Mr Sellers was not present at the meeting.
Public Question 4: Mr Frankland was not present at the meeting.
Public Question 5: It was noted that there had been no decision about a one-way system for Mount Pleasant, but that residents consultation would commence during the fourth quarter of 2014. Mr Chesterton, as Chairman of the Guildford Cycling Forum, would be included in the consultation.
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MEMBER WRITTEN QUESTIONS
To receive any written questions from Members under Standing Order 47. A paper will be tabled at the meeting. Additional documents: Minutes: The formal written questions paper was tabled at the meeting and can be found at Annex 1 of these minutes.
Borough Councillor James Palmer requested that Surrey County Council officers use all powers at their disposal to press Network Rail for a response to the closure of the footbridge.
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NEW PETITIONS
To receive any petitions in accordance with Standing Order 65. An officer response will be provided to each petition. A paper will be tabled at the meeting.
(i) On-street parking restrictions and repairs to Daryngton Drive, Carroll Avenue and Elles Avenue. Additional documents: Minutes: The petition requested proper maintenance of the highway and verge in Daryngton Drive. The committee response was taken under agenda item 6 (question 2). A survey would be undertaken and published in early 2015.
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TRADING STANDARDS SERVICE UPDATE (For information)
To receive a service update report for the borough and a briefing paper from the Trading Standards Service in respect of work currently being undertaken by the Trading Standards Service such as responding to Mass Marketing Scam Mail.
Additional documents: Decision: The Local Committee (Guildford) noted the report.
Minutes: The report was presented by the Trading Standards Vulnerable Persons Officer and Community Supervisor.
The sectors of the Trading Standards service were outlined and in more detail the work of the Community Protection Unit which included tackling scams and supporting victims. Examples were provided of vulnerable people in Guildford who had fallen victim to scams.
The members were highly supportive and praised the work of Trading Standards officers in Guildford and countywide. The possibility of raising the profile of the service online to promote the dangers of scams and perhaps a new campaign and drive to engage a greater range of partners such as those in the health service was discussed.
The Local Committee (Guildford) noted the report.
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CREATING OPPORTUNITIES FOR YOUNG PEOPLE - EARLY HELP (For decision)
Services for Young People is re-commissioning services for 2015-2020 and the new service model will be presented to Cabinet on 23rd September 2014. The current Local Prevention commission ends on 31 August 2015 and new funding agreements will be awarded for provision to start on 1 September 2015, subject to Cabinet approval of the new service model. The Youth Task Group (YTG) has developed a set of priorities for Local Prevention in Guildford which is based on local needs. Providers who bid for Local Prevention will be asked to respond to the local needs and priorities identified in this specification. The Local Committee is asked to approve the Guildford priorities so that the procurement exercise can start in October. Additional documents: Decision: The Local Committee (Guildford) agreed to:
(i) Approve the local priorities (Annex 1), to be considered by providers, focusing on the identified needs of Guildford and the geographical neighbourhoods prioritised by the Youth Task Group. (ii) Note the changes to the council scheme of delegation which provides increased decision making to local commissioning in relation to youth work and Surrey Outdoor Learning (SOLD) (Annex 1a).
REASONS FOR RECOMMENDATIONS: Local Prevention has been in place across Guildford since 1st April 2012. It has contributed significantly to the reduction in young people becoming Not in Education, Employment or Training (NEET). It is therefore recommended that this early help commission is re-commissioned for 2015-20.
These recommendations will: a) Support the Council’s policy of Creating Opportunities for Young People. b) Support the Council’s priority to provide early help for children, young people and their families. Minutes: The report was presented by the Lead Youth Officer (West Surrey).
The report put forward the local priorities for supporting young people in Guildford as identified by the committee’s Youth Task Group and in addition the new provision for more local commissioning of services. It was noted that Surrey County Council’s Cabinet had approved the proposals.
The members discussed the provision of local services including the running of the Surrey Outdoor Learning Centres, health and physical activities for young people, lifeskills learning and sites for local youth centres. All of these areas were high priorities for the service. Members were also interested to understand how the current Local Prevention funded contract agency was engaging with existing local partnerships.
The Local Committee (Guildford) agreed to:
(i) Approve the local priorities (Annex 1), to be considered by providers, focusing on the identified needs of Guildford and the geographical neighbourhoods prioritised by the Youth Task Group. (ii) Note the changes to the council scheme of delegation which provides increased decision making to local commissioning in relation to youth work and Surrey Outdoor Learning (SOLD) (Annex 1a). |
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SEALE LANE 7 FOOTPATH 338 (Non-Executive Item)
Mr David Ross submitted an application for a Map Modification Order (MMO) to add a public footpath to the Surrey County Council Definitive Map and Statement (DMS), between Seale Lane, Sandy Cross and Footpath 338 (Seale and Sands). It is considered that the evidence shows that a public footpath is reasonably alleged to subsist over the route. It is recommended that a legal order to modify the DMS should therefore be made.
Additional documents: Decision: The Local Committee (Guildford) agreed:
(i) Public footpath rights are recognised over the route ‘A’ – ‘B’ on Drawing No. 3/1/64/H8 (Annex B) and that the application for a MMO under sections 53 and 57 of the Wildlife and Countryside Act 1981 to modify the DMS by the addition of the footpath is approved. The route will be known as Public Footpath No. 580 (Seale and Sands).
(ii) A MMO should be made and advertised to implement these changes. If objections are maintained to such an order, it will be submitted to the Secretary of State for Environment, Food and Rural Affairs for confirmation.
REASONS FOR RECOMMENDATIONS The County Council has a duty under Section 53 of the Wildlife and Countryside Act 1981 (WCA 1981) to modify the Definitive Map and Statement (DMS) if it discovers evidence which on balance supports a modification. Following careful consideration of evidence submitted by users and the landowner, it is considered there is sufficient evidence for the order to be made.
Minutes: There was a short briefing for members on the legal responsibilities of the committee in terms of rights of way matters. The report was presented by the Countryside Access Officer. There was a proposal to support the application to modify the Definitive Map so as to create the footpath 338 between Seale Lane and Sandy Cross. The members agreed that there was sufficient evidence to make the modification.
The Local Committee (Guildford) agreed:
(i) Public footpath rights are recognised over the route ‘A’ – ‘B’ on Drawing No. 3/1/64/H8 (Annex B) and that the application for a MMO under sections 53 and 57 of the Wildlife and Countryside Act 1981 to modify the DMS by the addition of the footpath is approved. The route will be known as Public Footpath No. 580 (Seale and Sands).
(ii) A MMO should be made and advertised to implement these changes. If objections are maintained to such an order, it will be submitted to the Secretary of State for Environment, Food and Rural Affairs for confirmation.
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The report presents the preliminary assessment of ad-hoc requests for parking controls that have been raised about locations outside the Guildford town controlled parking zone. The intention is to decide which locations should form part of the parking review of areas outside the town centre controlled parking zone. The report also details additional changes requested by the developer of the Farnham Road Hospital site, within the Guildford town centre Controlled Parking Zone, to accommodate various amendments to the access arrangements of the site, in addition to those the Committee has already agreed to be advertised as part of the most recent CPZ review.
Additional documents: Decision: The Local Committee (Guildford)agreed:
(i) that parking controls be proposed for the ad-hoc locations highlighted in ANNEX 1 and paragraph 2.9, that these are discussed with the affected ward and divisional councillors, and reported to a future meeting of the Committee to acquire authority for them to be formally advertised.
(ii) to formally advertise the revised proposals shown in ANNEX 2 to accommodate the changes to the access arrangements associated with the Farnham Road Hospital development, and should any representations be received they be reported to a future meeting of the Committee for consideration, or if no representations are received, the Traffic Regualtion Order (TRO) will be made.
Minutes: The report was presented by the Parking Services Manager and On-Street Parking Coordinator, Guildford Borough Council.
The intention of the report was two-fold. Firstly, to agree with members which of the reviewed sites ought to take priority for further consideration and recommendations. Secondly, to make suitable provision for on-street parking around the redeveloped Farnham Road Hospital.
Parking issues on the Ashenden Estate and also in residential areas around the Slyfield Industrial Estate were raised and officers agreed to discuss the issues in these areas with the local councillors and determine a course of action.
It was noted that the committee’s Transportation Task Group would be reviewing the parking evaluation matrix to ensure that it remain robust and fit for purpose.
It was further noted that officers from Surrey County Council and Guildford Borough Council were working closely together to ensure that the restrictions for Woodbridge Hill were appropriate.
Restrictions proposed for Shere Middle Street would be discussed with local members.
The next report on the ad-hoc reviewed sites would be delivered in March 2015.
The Local Committee (Guildford)agreed:
(i) that parking controls be proposed for the ad-hoc locations highlighted in ANNEX 1 and paragraph 2.9, that these are discussed with the affected ward and divisional councillors, and reported to a future meeting of the Committee to acquire authority for them to be formally advertised.
(ii) to formally advertise the revised proposals shown in ANNEX 2 to accommodate the changes to the access arrangements associated with the Farnham Road Hospital development, and should any representations be received they be reported to a future meeting of the Committee for consideration, or if no representations are received, the Traffic Regualtion Order (TRO) will be made.
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LOCAL SUSTAINABLE TRANSPORT FUND AND 2014/15 PROGRAMME (For information)
Surrey County Council was successful in securing an award of £14.3 million in grant funding from the Department for Transport (DfT) Local Sustainable Transport Fund (LSTF). This was in addition to the award of £3.9 million LSTF Key Component. Both grants are for the period up to 31 March 2015 and jointly form the Surrey TravelSMART programme. As part of this programme a total of £10.789 million has been allocated for sustainable travel improvements in Guildford. This report updates the Local Committee with progress made with the programme to date.
Additional documents: Decision: The Local Committee (Guildford) noted the report.
Minutes: The report was presented by the Local Sustainable Transport Fund Programme Manager.
The report provided a general update on progress for all work strands.
It was noted that planning permission for the Onlow Park and Ride car park was granted specifically for those accessing the town centre and that the current level of use was in line with business projections.
The criteria for TravelSmart community funded local projects was being strictly applied.
Discussions were continuing positively with the Highways Agency to deliver signage for all of Guildford’s Park and Ride car parks from the A3.
It was estimated that the benefits of the review of the town centre traffic management system would begin to felt in the fourth quarter of 2014 onward.
The Local Committee (Guildford) noted the report.
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GUILDFORD PRIORITISATION FRAMEWORK (For information)
Annual funding is devolved to the Guildford Local Committee by Surrey County Council to commission minor Highways works in the locality. Currently the committee receives frequent requests and petitions for safety improvements (e.g. 20 mph speed limits). To date there has not been a recognised process for prioritising these requests. The committee Chairman has asked for a framework to be developed to assist the members of the committee to evaluate and to prioritise them. This paper provides a draft for framework for the committee to consider.
Additional documents: Decision: The Local Committee (Guildford) noted the report.
Minutes: The report was presented by the Area Highways Manager.
The purpose of the report had been to obtain feedback from the committee to develop a framework approach and matrix with which to evaluate and prioritise local transport schemes and proposals. With the agreement of committee the matrix would be applied to transportation schemes to support robust and fair consideration of all relevant aspects but that the final decisions would always lie with the committee itself.
The Local Committee (Guildford) noted the report.
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ROAD SAFETY OUTSIDE SCHOOLS (For decision)
Local member and resident concern has been expressed over the safety of children arriving and leaving Boxgrove Primary School, St Peters Catholic Secondary School and St Thomas of Canterbury Catholic Primary School and the associated congestion caused by school journey traffic. This report will propose utilising the county council’s Road Safety Outside Schools Policy to evaluate the issues raised and proposes a further report back to committee with outcomes and recommendations.
Additional documents: Decision: The Local Committee (Guildford) agreed:
(i) the proposal to investigate the three schools featured in the committee report in accordance to the councils newly approved policy. (ii) to note that highway improvements addressing congestion, accessibility, safety, economy and future maintenance liabilities in the Boxgrove area may be recommended in a future report. REASONS FOR RECOMMENDATIONS The outcome of this process may recommend highway measures that would help to reduce traffic speeds and reduce antisocial parking and would improve the road environment to encourage more walking, scooting and cycling to school. A successful increase in these modes of transportation would contribute to fewer car journeys and less motor vehicle congestion. The recommended school travel plan and road safety education would also help to improve road safety and reduce reliance on the car for the school journey.
Minutes: The report was presented by the Road Safety Team Manager.
Surrey County Council had recently approved a new policy with which to evaluate, better understand and approach matters of safety for all road users outside of schools. The proposal for the committee was to consider and approve the application of this policy in evaluating the Boxgove area where there were three schools and reports of severe congestion and vehicle and parking issues.
The members were in full support of the proposal as a test bed for the new policy and also as Boxgrove was a newly expanded school.
There would be a further report back to committee in due course.
The Local Committee (Guildford) agreed:
(i) the proposal to investigate the three schools featured in the committee report in accordance to the councils newly approved policy. (ii) to note that highway improvements addressing congestion, accessibility, safety, economy and future maintenance liabilities in the Boxgrove area may be recommended in a future report. |
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GUILDFORD SPEED MANAGEMENT PLAN (For information)
Reducing speeds successfully may reduce the likelihood and severity of collisions, and can help to encourage more walking, scooting and cycling. This can help to make communities more pleasant places to live, and can help sustain local shops and businesses. Excessive speed is often cited as prime concern of Surrey residents. Consequently Surrey County Council and Surrey Police have joined together through the Drive SMART partnership to create local speed management plans. The Guildford speed management plan lists the stretches of road where speeding vehicles are of prime concern either because of a history of collisions or because of public concerns. The plan is presented here for comment. The aim of the plan is to ensure that the roads with the worst speeding problems are identified so that Drive SMART resources are targeted at the sites that need them the most.
Additional documents: Decision: The Local Committee (Guildford) noted the report.
Minutes: The Road Safety Team Manager presented the report.
The Guildford Speed Management Plan is produced By Surrey County Council and Surrey Police. It is reviewed by Guildford Local Committee.
The members welcomed the report and the new geographical maps depicting locations for casualties.
It was noted that in rural areas parish councils meetings with the Casualty Reduction Officer are held but such meetings in the non-parished areas were not so well advertised. The members in non-parished areas would wish to be contacted in future.
30mph speed limit signage on the A320 at Stoke would be reviewed with local members and officers.
The Chairman urged members of the committee to contact the Road Safety Team Manager with any roads of particular concern.
Local Committee (Guildford) noted the report.
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PETITION RESPONSE: PEASLAKE 20MPH
The Local Committee will receive petitions under Standing Order 65.
At the meeting on 25 June 2014 a petition requesting the introduction of 20mph speed limits in roads in Peaslake Village was submitted to the committee. To receive the officer response. Additional documents: Decision: The Local Committee (Guildford) agreed:
(i) To nominate the Transportation Task Group to review this request along with any others that may be received for consideration in future programmes of capital highway works funded by this committee.
REASONS FOR RECOMMENDATIONS To enable the Local Committee (Guildford) and residents to engage on matters of local concern.
Minutes: The Area Highways Manager presented the report.
The petition to adjust the speed limit in Peaslake Lane to 20mph had been presented to the committee at the meeting held on 25 June 2014.
Local members asked the TTG to review the request in a holistic way and to consider a reduction of road signage. Also, to acquire some data before a decision was proposed.
The Local Committee (Guildford) agreed:
(i) To nominate the Transportation Task Group to review this request along with any others that may be received for consideration in future programmes of capital highway works funded by this committee.
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PETITION RESPONSE: SHERE HGV
The Local Committee will receive petitions under Standing Order 65.
At the meeting on 25 June 2014 a petition requesting the introduction of a 7.5t weight limit through Shere village was submitted to the committee. To receive the officer response. Additional documents: Decision: The Local Committee (Guildford) agreed:
(i) To nominate the Transportation Task Group to review this request along with any others that may be received for consideration in future programmes of capital highway works funded by this committee. REASONS FOR RECOMMENDATIONS: To enable the Local Committee (Guildford) and residents to engage on matters of local concern.
Minutes: The report was presented by the Area Highways Manager.
The petition had been submitted to the committee on 25 June 2014.
The local members requested that the task group review the matter in a holistic way considering also boundaries and parallel routes.
The Local Committee (Guildford) agreed:
(i) To nominate the Transportation Task Group to review this request along with any others that may be received for consideration in future programmes of capital highway works funded by this committee. REASONS FOR RECOMMENDATIONS: To enable the Local Committee (Guildford) and residents to engage on matters of local concern.
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HIGHWAYS UPDATE (For decision)
This report provides an update on the 2014/15 programme of minor highway works funded by this committee as well as Section 106 (developer funded) schemes.
Additional documents: Decision: The Local Committee (Guildford):
(i) Agreed to reduce speed limits as recommended at Annex 2. (ii) Agreed the Lengthsman bids by Shere PC (£7,000) and Worplesdon PC (£4,500) subject to SCC officer scrutiny.
REASONS FOR RECOMMENDATIONS: The committee is asked to formally agree the recommendations above in order to progress the programme of work for 2014/15. (noting that the recommendation relating to the proposed right turn from Jacobs Well Road into the A320 was deferred to be discussed at the next formal meeting). Minutes: The report was presented by the Area Highways Manager.
The purpose of the report was to provide a general update on committee approved schemes.
The members for Guildford (North) and Worplesdon requested a progress report on the proposed crossing on Salt Box Road.
Pending committee approval for the 2015/16 budget letters would soon prepared for Parish Councils regarding lengthsman’s schemes for next year.
Following local members concerns the decision to authorise the prohibition of the right turn from Jacob’s Well Road into the A320 Woking Road was deferred to the next meeting. It was suggested that members on bordering wards and divisions should be consulted to discuss likely impacts and outcomes.
The Local Committee (Guildford):
(i) Agreed to reduce speed limits as recommended at Annex 2. (ii) Agreed the Lengthsman bids by Shere PC (£7,000) and Worplesdon PC (£4,500) subject to SCC officer scrutiny.
REASONS FOR RECOMMENDATIONS: The committee is asked to formally agree the recommendations above in order to progress the programme of work for 2014/15. (noting that the recommendation relating to the proposed right turn from Jacobs Well Road into the A320 was deferred to be discussed at the next formal meeting). |
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REPORT OF THE TRANSPORTATION TASK GROUP (For decision)
The Local Committee for Guildford considers a broad range of highways and transportation matters. In order to progress the committee’s transportation work programme a task group has been created. The purpose of the task group is to consider local transportation business on a more frequent and flexible basis than the schedule of the formal full committee may allow and thereafter to act in an advisory capacity to the full committee. The Transportation Task Group (TTG) membership is made up of nominated members from the full committee. All formal decisions are undertaken by the full committee. This report is for the information of the full Committee. The intention is to provide an update of the TTG work programme and a schedule. Additional documents: Decision:
Minutes: The report was presented by the Area Highways Manager.
The report was noted by the Local Committee.
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FORWARD PROGRAMME (For information)
To receive the forward programme for the committee. Additional documents: Decision: The Local Committee (Guildford) noted the report. Minutes: The Local Committee (Guildford) noted the report. |