Agenda, decisions and minutes
Venue: Council Chamber, Guildford, Borough Council, Millmead, Guildford GU2 4BB
Contact: David Hall Surrey County Council, Old Millmead House, Millmead, Guildford, GU2 4BB
Media
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39. Additional documents: Minutes: There were no apologies received. |
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MINUTES OF PREVIOUS MEETING PDF 169 KB
To approve the Minutes of the previous meeting as a correct record. Additional documents: Minutes: The minutes were agreed as a true and accurate record of the meeting.
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Additional documents: Minutes: Councillor Pauline Searle under Item 9 St Joseph’s School Zebra Crossing, declared that she was a governor at St Joseph’s school.
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CHAIRMAN'S ANNOUNCEMENTS
To receive any Chairman’s announcements. Additional documents: Minutes: The Chairman explained at the start of the meeting that Item 8 - A31 Hog’s Back Gap at East Flexford Lane would be deferred to a future meeting based on the advice of the Surrey County Council legal team.
The Chairman welcomed Councillor David Bilbe as a new member on the Local Committee.
The Chairman informed Members that this was likely to be the last time that the Committee was web cast due to a reduction in funding but other alternatives were being looked at. |
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To receive any petitions in accordance with Standing Order 65 or letters of representation in accordance with the Local Protocol. An officer response will be provided to each petition / letter of representation.
The Committee is due to receive two petitions with the following requests:
West Clandon – Stop HGVs travelling through village
Hogs Back A31 at Flexford Lane – opposed to gap closure Additional documents: Minutes: Two petitions were received.
The Committee received a petition on stopping HGVs travelling through West Clandon village signed by 125 residents, agreeing with the statement: We the undersigned request that you stop HGV 's travelling through West Clandon village and mounting the pavement to pass each other. That a restriction of 20mphs is put in place through The Street & Clandon Road and by the Primary School. The Committee NOTED that a full response would be provided at the Local Committee meeting on 22 June.
The Committee received a petition on Hogs Back A31 - Gap closure proposal at East Flexford Lane signed by 71 residents, agreeing with the statement:
We the undersigned oppose the proposed gap closure and request that SCC Highways undertake a strategic review of the A31, with input from local residents. Closure of this crossing is against the interests of residents of the Hogs Back and is a step closer to creating a motorway by stealth and imposing an 11 mile physical barrier across Surrey, affecting an area of Outstanding Natural Beauty, against the interests of all residents, walkers and cyclists.
The Committee NOTED the response of the Highways Manager Surrey County Council attached to the minutes as Appendix A and the report at Item 8. The item itself was deferred until a future meeting based on advice from the Surrey County Council legal team.
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PUBLIC QUESTION TIME PDF 85 KB
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Additional documents: Minutes: Two formal public questions were received from Amanda Renshaw regarding the On-Street Parking Review at Fairlands and from Robert Drummond regarding the Flexford Gap accident statistics. Responses were tabled and are attached to the minutes as Appendix B.
Amanda Renshaw asked an additional question as to ‘what documentary evidence has been provide to Members to support a 24/7 yellow line restriction and does this evidence show that there are parking issues at Fairlands? Will the restrictions be policed by parking officers?’
The Parking Manager responded that this is the standard way to deal with 24/7 restrictions and that there have been issues reported. The restrictions will be enforced and if there are any issues officers will come round more often.
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MEMBER QUESTION TIME PDF 65 KB
To receive any written questions from Members under Standing Order 47. Additional documents: Minutes: A Member question was submitted by Councillor Bob McShee Guildford Borough Council regarding the crossing at St Jospehs School.
A second Member question was submitted by Councillors Bob McShee, Iseult Roche and David Elms Guildford Borough Council regarding On- Street parking at Fairlands.
Responses from Highways and Parking were tabled and are attached to the minutes as Appendix C.
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A31 HOG'S BACK GAP AT EAST FLEXFORD LANE (Executive Function for Decision) PDF 199 KB
The committee is asked to consider making a traffic regulation order for the closure of East Flexford Lane central reservation gap.
Additional documents: Decision: Based on the advice of the Surrey County Council legal team this decision was deferred to a later meeting.
Minutes: The purpose of the report was to ask the committee to consider making a traffic regulation order for the closure of East Flexford Lane central reservation gap.
Based on the advice of the Surrey County Council legal team this decision was deferred to a later meeting.
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ST JOSEPH'S SCHOOL ZEBRA CROSSING (For Information) PDF 132 KB
This report provides an update following the December meeting when the committee considered a petition for a pelican crossing to replace the zebra crossing on the Aldershot Road at St Joseph’s School.
Additional documents: Decision: The Local Committee (Guildford) agreed to:
(i) Note the contents of the report.
Minutes: The purpose of the report was to provide an update following the December meeting when the committee considered a petition for a pelican crossing to replace the zebra crossing on the Aldershot Road at St Joseph’s School.
Members thanked the Headteacher of St Jospehs School for putting in place a crossing patrol while a permanent solution is found. Members clarified that the cost of the patrol is solely falling on St Josephs School.
A wish was expressed by some Members that the crossing should be upgraded to a Pelican crossing in the future. The Chairman referred the Committee to the response to the Member question around funding for the crossing patrol at appendix C of the Minutes. He confirmed that the scheme had been reclassified as ‘high’ within the Prioritisation Framework and that the Transportation Task group would be looking at it in the future.
The Local Committee (Guildford) agreed to:
(i) Note the contents of the report.
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This report presents the representations resulting from the formal advertisement of proposals in a number of other geographic areas and ‘ad-hoc’ locations and recommends that traffic regulation orders are made.
Additional documents: Decision:
Minutes:
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The purpose of this report is to outline Guildford Borough Council’s proposals for taxi rank locations in Guildford and to seek the consent of the Highways Authority to adopt the proposed locations in this report as taxi ranks, subject to public consultation.
Additional documents: Decision:
Minutes: The purpose of the report was to outline Guildford Borough Council’s proposals for taxi rank locations in Guildford and to seek the consent of the Highways Authority to adopt the proposed locations as taxi ranks, subject to public consultation.
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GUILDFORD LOCAL CYCLING PLAN - MINOR IMPROVEMENTS (Executive Function for Decision) PDF 145 KB
As part of the Surrey Transport Plan, the Surrey Cycling Strategy was approved by Cabinet in December 2013. The Strategy set out a role for Local Committees to oversee the development of Local Cycling Plans.
As a result of the public consultation held on the Guildford Local Cycling Plan in October and November 2015, a number of minor improvements to improve Guildford’s cycle network have been identified. Additional documents: Decision:
Minutes:
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Highways Update (Executive Function for Decision) PDF 103 KB
This report provides an update on the 2015/16 programmes of highway improvement and maintenance works funded by this committee and makes recommendations on the allocation of the budget for 2016/17, which has been announced since the committee last met in December.
Additional documents: Decision: The Local Committee (Guildford) agreed to:
(i) Note progress and forecast outturn costs for the 2015/16 programme of highway works funded by this committee and described at Annex 1 of the report. (ii) Authorise the Area Highway Manager (AHM) to progress the schemes included in the programme in consultation with local elected members and associated task groups. (iii) Subject to approval of recommendations (i) and (ii) authorise the Area Highway Manager to consider and determine any objections submitted following the statutory advertisement of the traffic orders and notices associated with the programme of schemes, in consultation with the Chairman and/or Vice-Chairman of the Local Committee and relevant local councillors. (iv) Delegate authority to the Area Highway Manager in consultation with the Chairman and Vice- Chairman and locally affected Members to amend budgets throughout the year if required to ensure the budget is allocated in a timely manner. (v) Agree that Community Enhancement Fund is devolved to each County Councillor based on an equal allocation of £5,000 per division
Reasons:
The committee is asked to agree allocations for 2016/17 so that the agreed programme of highway works and operations can be delivered in a timely manner. Minutes: The purpose of the report was to provide an update on the 2015/16 programmes of highway improvement and maintenance works funded by this committee and makes recommendations on the allocation of the budget for 2016/17, which has been announced since the committee last met in December.
Members commented that some residents have stopped reporting potholes because for example they will be told that they aren’t deep enough to be looked at. The Highways Manager confirmed that Ash Parish Council had submitted a bid for funding for the Lengsthman Scheme of £8,000.
Action: Highways Manager to inform Customer Care about people not reporting potholes.
The Local Committee (Guildford) agreed to:
(i) Note progress and forecast outturn costs for the 2015/16 programme of highway works funded by this committee and described at Annex 1 of the report. (ii) Authorise the Area Highway Manager (AHM) to progress the schemes included in the programme in consultation with local elected members and associated task groups. (iii) Subject to approval of recommendations (i) and (ii) authorise the Area Highway Manager to consider and determine any objections submitted following the statutory advertisement of the traffic orders and notices associated with the programme of schemes, in consultation with the Chairman and/or Vice-Chairman of the Local Committee and relevant local councillors. (iv) Delegate authority to the Area Highway Manager in consultation with the Chairman and Vice- Chairman and locally affected Members to amend budgets throughout the year if required to ensure the budget is allocated in a timely manner. (v) Agree that Community Enhancement Fund is devolved to each County Councillor based on an equal allocation of £5,000 per division
Reasons:
The committee is asked to agree allocations for 2016/17 so that the agreed programme of highway works and operations can be delivered in a timely manner. |
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Transportation Task Group Update (For Information) PDF 98 KB
In order to progress the Local Committee for Guildford Committee’s transportation work programme a Transportation Task group (TTG) was created. The purpose of the task group is to consider local transportation business on a more frequent and flexible basis than the schedule of the full committee allows and to act in an advisory capacity to the committee. The TTG membership is made up of nominated members from the committee. All formal decisions are undertaken by the full committee. The intention of the report is to provide an update on the work of the TTG and the work programme.
Additional documents: Decision:
Minutes:
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Decision Tracker (For Information) PDF 358 KB
To provide an update on Local Committee decisions. Additional documents: Decision: Members noted the update on the progress of the Local Committee decisions. Minutes: Members noted the update on the progress of the Local Committee decisions. |
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Forward Plan (For Information) PDF 33 KB
The Forward Programme of reports for the Local Committee for 2016/17. Additional documents: Decision: Members noted the Forward Plan for the Local Committee Guildford. Minutes: The purpose of the report was to inform the committee of the Forward Programme of reports for the Local Committee for 2016/17.
The Local Committee (Guildford):
Agreed the Forward Programme 2016/17, as outlined in Annexe 1 of the report.
Reasons:
Members are asked to comment on the Forward Plan so that officers can publicise the meetings and prepare the necessary reports.
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Informal Public Questions - Annex D PDF 144 KB
Additional documents: |