Agenda, decisions and draft minutes

Guildford Local Committee
Wednesday, 21 March 2018 7.00 pm

Venue: Council Chamber, Guildford Borough Council, Millmead, GU2 4BB

Contact: Joanna Long  Surrey County Council, Old Millmead House, Millmead, Guildford, GU2 4BB

Webcast: View the webcast

Items
No. Item

30/18

OPEN FORUM - PUBLIC QUESTIONS

    Before the formal Committee session begins, the Chairman will invite questions from members of the public attending the meeting. Where possible questions will receive an answer at the meeting, or a written response will be provided subsequently.

    Additional documents:

    Minutes:

    No informal public questions were asked during the Open Forum.

31/18

APOLOGIES FOR ABSENCE

32/18

MINUTES OF PREVIOUS MEETING pdf icon PDF 128 KB

33/18

DECISION TRACKER (FOR INFORMATION) pdf icon PDF 212 KB

    This report updates the committee on the progress of decisions that have been made at previous meetings.

    Additional documents:

    Minutes:

     

    The Chairman informed members that Item 12 Quiet Lane / Unsuitable HGV pilot zone in Shere Rural Area on the Decision Tracker had also been reported to Mole Valley and Waverley Local Committees. Mole Valley could not support the proposal as they did not wish to actively encourage HGV traffic. This had led to a parish-led workshop, facilitated by the Area of Outstanding Natural beauty (AONB) office, taking place on 11 April in Shalford to gain parish councillors and local Members and amenity groups input into rural traffic management and issues around HGVs.

     

     

34/18

DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Additional documents:

    Minutes:

    There were no declarations of interest of made.

35/18

CHAIRMAN'S ANNOUNCEMENTS

36/18

PETITIONS pdf icon PDF 138 KB

    To receive any petitions in accordance with Standing Order 65 or letters of representation in accordance with the Local Protocol. An officer response will be provided to each petition / letter of representation.

     

    One petition has been received from Mr Armstrong on behalf of Heath Mews Ripley residents:

     

    We the undersigned on the petition request that some action is taken with regard to speed in the locality of Ripley, Portsmouth Road between Georgelands and the Burnt Common roundabout. In conjunction with the ongoing planned work at Junction 10 we need to achieve a 30MPH speed limit for this part of our village.

     

    Thank you for your time and please advise us the best way forward.

    Additional documents:

    Minutes:

    One petition had been received from Mr Armstrong on behalf of Heath Mews Ripley residents.

     

    The Petition wording and officer response were included in the supplementary agenda pack.

     

    Councillor Julie Iles the local divisional member commented on the petition under the Highways item.

     

    The Local Committee (Guildford) noted the officer’s comment.

37/18

PUBLIC QUESTION TIME

38/18

MEMBER QUESTION TIME pdf icon PDF 55 KB

    To receive any written questions from Members under Standing Order 47.

     

    One member question has been received from Councillor Angela Goodwin:

     

    At our meeting in September 2017, members discussed the options to improve pedestrian safety on Bridge Street, Guildford. Please provide the latest timeframe for these safety works / new raised road tables to be carried out. 

     

     

     

     

    Additional documents:

    Minutes:

    One Member question had been received from Councillor Angela Goodwin.

     

    The question wording and officer response were included in the supplementary agenda pack.

     

     

     

    The Local Committee (Guildford) noted the officer’s comment.

39/18

EARLY HELP PRIORITIES FOR GUILDFORD (EXECUTIVE FUNCTION) pdf icon PDF 318 KB

    Surrey County Council has been working together with partners across the county and in Guildford to transform the system of early help that supports children, young people and families who are in need. We need to do this to both improve outcomes for local families and also address more effectively a number of the demand pressures we are facing across the public sector in Surrey.

     

    To achieve this we are bringing together all partners who care about children and young people in local communities to provide the best possible support, through new Local Family Partnerships (LFPs). This report provides local Members with an update on the new model that Surrey County Council and partners have been developing for early help for the county overall and how this is progressing locally in Guildford.

     

    Additional documents:

    Decision:

    The Local Committee (Guildford):

     

    (i)     Provided feedback on the latest early help developments in Guildford, including proposed early help priorities for re-commissioning and the location of Local Family Partnerships

     

    (ii)   Endorsed the Local Committee representatives County Councillor Angela Goodwin and Borough Councillor David Wright to the local Early Help Advisory Board, for the remainder of 2017/18 and 2018/19

     

    REASONS:

     

    We want Local Members to be informed about the proposals that we have been developing in partnership for the early help system in Surrey. We believe these proposals will help us realise better outcomes for children and young people within the early help resources we have available. We also know however that early help is most effective when it is planned and delivered locally, so we are seeking the advice of the Local Committee to inform our identified local priorities.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Families Services Manager

     

    Petitions, Public Questions, Statements: None

     

     

    Surrey County Council has been working together with partners across the county and in Guildford to transform the system of early help that supports children, young people and families who are in need. This has been taking place to both improve outcomes for local families and also address more effectively a number of the demand pressures being faced across the public sector in Surrey.

     

     To achieve this all partners who care about children and young people in local communities are being brought together to provide the best possible support, through new Local Family Partnerships (LFPs). The report provided local Members with an update on the new model that Surrey County Council and partners had been developing for early help for the county overall and how this has been progressing locally in Guildford.

     

    Member Discussion key points:

     

     

    1.    Members were informed that the team is concentrating on working collaboratively with partners to support children and have services available locally. The officer confirmed that the needs analysis completed has directed the priorities for Early Help, Members asked if there were the resources to support the priorities.  The officer responded that the resources were in place however a different way of working with partners was needed.

     

    2.    Cllrs commented that some of the clusters of areas didn’t seem to sit well together; the officer responded that they will be having a further look at the geography. Members asked what reassurance can be given to Children’s Centres that they aren’t going to face reductions or closures. Members were updated that there are ongoing discussions around Children’s Centres unfortunately the Family Support Manager was not involved in that work so was unable to comment further.

     

    3.    The question was raised whether an individual would be accountable for services, Members were informed that there would be collective responsibility from all partners on the Early Help board.  Since November three meetings of the Early Help Board had occurred and they had designed an Early Help Plan for Guildford and were starting to identify where there are gaps in services and taking actions.

     

    Resolutions:

     

    The Local Committee (Guildford):

     

    (i)     Provided feedback on the latest early help developments in Guildford, including proposed early help priorities for re-commissioning and the location of Local Family Partnerships

     

    (ii)   Endorsed the Local Committee representatives to the local Early Help Advisory Board, for the remainder of 2017/18 and 2018/19

     

    REASONS:

     

    To inform Local Members about the proposals that have been developed in partnership for the early help system in Surrey. The belief was that these proposals would help realise better outcomes for children and young people within the early help resources that are available. However early help is most effective when it is planned and delivered locally, so the advice of the Local Committee was sought to inform the identified local priorities.

     

     

     

    (The Local Committee representatives to the local Early Help Advisory Board for the remainder of 2017/18 and  ...  view the full minutes text for item 39/18

40/18

LOCAL ENTERPRISE PARTNERSHIP LOCAL GROWTH FUND 3 TRANSPORT SCHEMES IN GUILDFORD - 'UNLOCKING GUILDFORD' CONSULTATION OUTCOME (EXECUTIVE FUNCTION FOR INFORMATION) pdf icon PDF 194 KB

    This report presents the details of the consultation held on the package of projects known as “Unlocking Guildford”, which was previously discussed at the December 2017 Local Committee. The works will be primarily funded by the Enterprise M3 Local Enterprise Partnership (EM3 LEP) with match funding from Guildford Borough Council, the Environment Agency and other sources.  The consultation closed on 4 March and a high level analysis of the results has been undertaken. In general there is support for each of the projects and many comments to take into account as each element progresses towards business case submission and then detailed design.

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Rob Curtis, Transport Strategy Project Manager

     

    Petitions, Public Questions, Statements: None

     

     

    The report presented the details of the consultation held on the package of projects known as “Unlocking Guildford”, which was previously discussed at the December 2017 Local Committee. The works would be primarily funded by the Enterprise M3 Local Enterprise Partnership (EM3 LEP) with match funding from Guildford Borough Council, the Environment Agency and other sources.  The consultation closed on 4 March and a high level analysis of the results had been undertaken. In general there is support for each of the projects and many comments to take into account as each element progresses towards business case submission and then detailed design.

     

    Member Discussion – key points:

     

    The Committee thanked the Transport Strategy Project Manager and the team and everyone that took part in the consultation and hoped that now they could start to move forward with delivering the schemes. Members asked who had responsibility for bus shelters as sometimes it seemed to rest with different parties such as parishes and bus companies. The Transport Strategy Project Manager updated that he will shortly be discussing with County and Guildford Borough Council about bus shelters.

     

    Action: The Transport Strategy Project Manager will clarify with Passenger Transport about the ownership of relevant bus shelters and come back to Councillor David Goodwin.  

     

    Councillor Kemp informed Members that the Enterprise M3 board have given their support to the scheme.

     

     

    Resolution:

     

    The Local Committee (Guildford) noted the consultation content and summary of results and that the proposed projects are to be submitted as part of a full business case to the EM3 LEP for funding and, if successful, subsequent detailed design and implementation.

     

    Reason:

     

    To ensure that Local Committee is content with the projects in the “Unlocking Guildford” package prior to submission to the EM3 LEP.

     

41/18

HIGHWAYS UPDATE (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 185 KB

    This report provides an update on the 2017/18 programme of highway improvement and maintenance works funded by this committee, an update on other projects in the local area such as Tunsgate highway works and an update on New Pond Road Railway Bridge, as well as details of the budgets allocated to the committee in 2018/19 and recommendations on expenditure of the same.

    Additional documents:

    Decision:

    The Local Committee (Guildford) agreed:

     

    (i)         To note the capital works being progressed during 2017/18

     

    (ii)        To note the ongoing revenue works being carried out.

     

    (iii)       To delegate to the Area Highway Manager, in consultation with the Chairman and Vice Chairman and Divisional Member, the ability to resolve any problems encountered to facilitate scheme delivery.

     

    (iv)       To agree the recommendations made by the transportation task group for utilising the available highways budget for 2018/19 made in the Highways Update report.

     

    REASONS:

     

    The committee is asked to agree the recommendations to enable early progression of works orders.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: John Hilder, Area Highways Manager

     

    Petitions, Public Questions, Statements: Heath Mews Residents Petition

     

     

    The report provided an update on the 2017/18 programme of highway improvement and maintenance works funded by this committee, an update on other projects in the local area such as Tunsgate highway works and an update on New Pond Road Railway Bridge, as well as details of the budgets allocated to the committee in 2018/19 and recommendations on expenditure of the same.

     

     

    Member Discussion – key points:

     

    1.    The Chairman informed the meeting that he also chaired the Transportation Task Group (TTG) and that they had given priority to some of the highways schemes that they’d supported in 2017/18 whilst achieving a spread across the borough.  The TTG had recommended that a road scheme in North Street which had been a priority was going to be taken forward and the funding had now come through to do this.

     

    2.    Members asked what would happen to schemes that were on the list but hadn’t been prioritised for this year, the Highways Manager informed Members that the schemes would still stay on the list.

     

    Heath Mews Residents Petition

     

    3.    Councillor Julie Iles asked if she could comment on the earlier Petition item as she’d not been present at the beginning of the meeting which the Chairman agreed to.

     

    Councillor Iles conveyed that Heath Mews, Ripley residents has asked for adequate signage, speed cameras markings and reduction to a 30mph speed limit.

     

     

    4.    Members raised that New Pond Road Bridge closure and diversions may lead to rat running. The officer stated that if there are unacceptable levels of rat running then Highways would review this.

     

     

     

    Resolution:

     

    The Local Committee (Guildford) agreed:

     

    (i)         To note the capital works being progressed during 2017/18

     

    (ii)        To note the ongoing revenue works being carried out.

     

    (iii)       To delegate to the Area Highway Manager, in consultation with the Chairman and Vice Chairman and Divisional Member, the ability to resolve any problems encountered to facilitate scheme delivery.

     

    (iv)       To agree the recommendations made by the transportation task group for utilising the available highways budget for 2018/19 made in this report.

     

    REASONS:

     

    The committee was asked to agree the recommendations to enable early progression of works orders.

     

42/18

CABINET MEMBER FOR HIGHWAYS - UPDATE (FOR INFORMATION) pdf icon PDF 472 KB

    The Cabinet Member is attending the committee to improve communications and to provide information of works in the local area.

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Cabinet Member (Highways) Councillor Colin Kemp

     

    Petitions, Public Questions, Statements: Public question

     

     

     

     

    Member Discussion – key points:

     

    The Cabinet Member attended the committee to improve communications and to provide information of highways works in the local area.

     

    1.    Members asked if the reporting of potholes online was now easier. Councillor Kemp informed Members that they have improved the descriptions of pot holes on the Surrey County Council web site but still needed to work on this.

     

    2.    The Cabinet Member stated that he wished to give the committee an opportunity to understand 2018/19 highway schemes before the work starts. The Area Highways Manager will put together any comments that Members have on schemes. Councillor Kemp encouraged Members to start discussions around the 2019/20 programme so that they have an opportunity to input locally. He stated that the team isn’t able to achieve everything but that they do what they can within the envelope of the budget they have.  Councillor Kemp wished to make things work better for the public and consequently the Highways communications team would refresh the Highways works lists 2017/18 and 2018/19 every 3 months on the Surrey County Council website.

     

    3.    Members were informed that there is approximately £160k Highways budget for each Local Committee. Every local member is allocated £7.5k Highways fund in order to empower them to work with parishes, boroughs/districts etc to deliver what is needed. Councillor Kemp encouraged Members to think out of the box about what they can do, for example by talking to other local members nearby to see if can both put money into solving a highways issue.  He informed Members that he is hoping to get the criteria on Members Highways funds out by the end of the week.  The Committee Members were encouraged to let their Area Highway Manager know if any issues come up and to speak to Cllr Kemp if needed. The Cabinet Member updated the committee that he had written to the Government about gaining match funding for highways repairs after the recent bad weather and asked Members to let the Highways team know of any new road issues.

     

    4.    Councillor Angela Goodwin asked for update on 2017/18 Stoughton Rd scheme scheduled to take place in April during school holidays.

     

    Action: the Highways Manager to come back to Councillor Goodwin with an update.

     

    5.    Members asked how they can affect highway scheme priorities. The Committee were informed that roads are reviewed in terms of feedback from Highways Managers, how much traffic is on a particular road etc and then they are scored and prioritised to decide whether work should go ahead.  The Cabinet Member requested Members to feed into the system locally.

     

    6.    Councillor Furniss stated that the A31 is majorly effected by potholes and is used by a lot of traffic however highways works to improve the road seems to get pushed back. Councillor Kemp asked for priorities about which areas on A31 need work.

     

    7.  ...  view the full minutes text for item 42/18

43/18

FORWARD PLAN pdf icon PDF 63 KB