Agenda, decisions and draft minutes
PDF 1 MBVenue: The Council Chamber, Civic Centre, Station Road, Addlestone KT15 2AH
Contact: Sylvia Carter Surrey County Council, Runnymede Civic Centre, Station Road, Addlestone, KT15 2AH
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Minutes: Apologies were received from Miss Marisa Heath. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a true record. A copy of the minutes will be available in the room for half an hour prior to the meeting. Minutes: The minutes of the meeting held on 30 September 2013 were agreed and signed. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: No declarations of interest were received. |
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To receive any petitions in accordance with Standing Order 65. An officer response has been provided to a petition from Marina Close residents, received at the 30 September meeting, and is attached for decision. Decision: PETITION RESPONSE – MARINA CLOSE
The Local Committee agreed that i) they noted the petition response, and
ii) they suggested that residents of Marina Close be encouraged to maintain the strip of highways land in question, and
iii) they suggested that if residents wished to increase the height of the fencing at this location, they should do so at their own expense and subject to planning permission required from Runnymede Borough Council. Minutes: PETITION RESPONSE – MARINA CLOSE
The Committee considered the report and added some additional points.
The Local Committee agreed that i) they noted the petition response, and
ii) they suggested that residents of Marina Close be encouraged to maintain the strip of highways land in question, and
iii) they suggested that if residents wished to increase the height of the fencing at this location, they should do so at their own expense and subject to planning permission required from Runnymede Borough Council.
PETITION – LIMES ROAD EGHAM
A petition had just been received from residents of Lime Road and surrounding areas in Egham, in response to the Surrey County Council consultation about Controlled Parking Zones. It was agreed that the petition would be considered at the next Committee on 24 February, when a report on the Controlled Parking Zones consultation would be presented.
Some members commented that they had been contacted by residents who felt that there had been insufficient provision for those without computer access to submit their views, and that some residents were very opposed to the introduction of Controlled Parking Zones in their streets. |
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WRITTEN PUBLIC QUESTIONS
To receive and answer any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Minutes: No written public questions had been submitted. |
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WRITTEN MEMBER QUESTIONS
To receive any written questions from Members under Standing Order 47. Minutes: No written member questions had been submitted. |
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HIGHWAYS UPDATE AND PLANS FOR 2014-15 [FOR DECISION]
Mr Andrew Milne (Area Highways Manager) will update members on progress with current year schemes, and seek approval for proposals for works in 2014-15. Additional documents: Minutes: Item 7a : A30/St Jude’s Road Pedestrian Improvements (Tabled item)
Mr Andrew Milne (Area Highways Manager North West) apologised to members for the late presentation of this report, which the chairman had agreed to table in response to new information received concerning the costs of this scheme.
Mr Milne summarised the reasons why the Committee had agreed previously to develop the improvements scheme: * a survey showing that 2,200 pedestrians had crossed at this junction within a twelve hour period: * a letter from Surrey Police urging the Committee to improve safety for pedestrians at this junction; * the rate of serious injuries and fatalities (two) at this site in the preceding five years; * a petition from local residents which had attracted 1174 signatories, one of the largest ever received by the Runnymede Local Committee; * the need to balance the aims of reducing injury/accidents whilst minimising traffic congestion on this busy trunk route.
Mr Milne reminded members that the original estimated total cost in February 2012 had been £350k. However this was not a typical scheme for local committee funding and was complicated by the design requiring relocation of six sets of utilities, dedication of private land, licensing, extensive traffic management at a busy location, and drainage improvements (which had just come to light). He explained that a revised total costing had been submitted of £628k. This included an additional £60k as a result of Virgin Media cables discovered through trial holes, which had not been disclosed by the company, as well as the drainage issues, and the need to remove trees on private land. He said it had proved difficult to estimate accurately the extent of traffic management costs, prior to detailed design stage. Following internal negotiations in Surrey Highways and with the contractor Kier, a revised budget of £600k was considered to be sufficient for the project.
Mr Milne then presented the options before members, recommending that they agree that the scheme should proceed using the Local Committee anticipated capital allocations for 2014-15 to enable the final phase of construction from April onwards.
Members discussed the importance of the project and thanked Mr Milne for the clarity of his presentation. They questioned whether there was any contingency budget should costs escalate further, and Mr Milne confirmed that there was approximately £30k of leeway within the 2014-15 budget, plus a discretionary aspect in provision of anti-skid surfacing at the approach to the junction (cost £40k) which could be omitted if other costs came to light during construction. It was also noted that the 2014-15 capital budget was subject to confirmation and that the Royal Holloway College draft masterplan (published autumn 2013) indicated the potential need for crossing points further down Egham Hill (A30).
The recommendations were proposed and seconded prior to voting, with all in favour bar one abstention.
AGREED that
i) the previously agreed pedestrian improvements should still be installed at the junction despite the increase in the estimated cost of the works (detailed in ... view the full minutes text for item 7/13 |
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MEMBER ALLOCATIONS EXPENDITURE [FOR INFORMATION]
This report outlines funding approved in 2013-14 from the member allocations budget to support community wellbeing in the Runnymede area. Additional documents: Minutes: Michelle Collins reminded county councillors of the deadline for applications for member allocation funding for 2013-14 and asked them to send details of expected requests as soon as possible. |
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FORWARD PLAN [FOR DECISION]
The Committee is asked to agree the following items for 25 February 2014:
* Highways Update * Member Allocations * Controlled Parking Zone in Egham * Major Schemes consultation update * Plans to celebrate the anniversary of the sealing of Magna Carta 2015 * Project Horizon roads programme * Forward Plan Decision: AGREED
The following items for its meeting on 24 February 2014:
* Highways Update * Member Allocations * Controlled Parking Zone in Egham * Major Schemes consultation update * Plans to celebrate the anniversary of the sealing of Magna Carta 2015 * Project Horizon roads programme * Forward Plan
Minutes: AGREED
The following items for its meeting on 24 February 2014:
* Highways Update * Member Allocations * Controlled Parking Zone in Egham * Major Schemes consultation update * Plans to celebrate the anniversary of the sealing of Magna Carta 2015 * Project Horizon roads programme * Forward Plan
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LOCAL UPDATES AND CONSULTATIONS (NO REPORT)
* Consultation continues on the two proposed major schemes in Egham: Runnymede Roundabout and a Sustainable Transport package, please see www.surreycc.gov.uk/transportconsultations for more details. Closing date for responses 15 December.
* A public meeting to outline plans for celebrating the Magna Carta anniversary in June 2015 was held in November, involving Surrey County Council, Runnymede Borough Council, Royal Holloway College and the National Trust. For more details email magna.carta@surreycc.gov.uk.
Minutes: In addition to noting the items listed, Mr Furey reminded the Committee and press that the consultation on Major Schemes (Egham) remained open for public comments until 15 December. |