Agenda, decisions and minutes
PDF 886 KBVenue: The Council Chamber, Civic Centre, Station Road, Addlestone KT15 2AH
Contact: Sylvia Carter Surrey County Council, Runnymede Civic Centre, Station Road, Addlestone, KT15 2AH
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Minutes: Apologies were received from Councillor Paul Tuley. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a true record. A copy of the minutes will be available in the room for half an hour prior to the meeting. Minutes: Minutes of the meeting held on 9 June 2014 were approved and signed. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: No declarations of interest had been received. |
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PETITIONS
To receive any petitions in accordance with Standing Order 65. No petitions were received in time for this meeting. Minutes: No petitions had been submitted to the Committee for this meeting. |
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WRITTEN PUBLIC QUESTIONS
To receive and answer any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Minutes: One written question, from Mr Nick Handley, was received and answered:
Condition of Bond
Street road surface, Englefield
Green Can the Committee
advise on why remedial work to potholes has ceased at this
location, what is being done about subsidence outside
Princes Court, when was the road last inspected for damage
and when exactly will the road surface be renewed?
The chairman has given the following response on behalf of the Committee and in consultation with Surrey Highways:
Bond Street is inspected on a frequent ad hoc basis. Every time Surrey Highways receives an enquiry from a member of the public a Community Highways Officer visits the site to ensure that there are no dangerous defects or pot holes below intervention level. If there are any at or below intervention level they are dealt with and a temporary repair is made (no substantial repairs will be carried out due to the imminent resurfacing works due to take place). Bond Street was last inspected on 25 September, and although there were a number of pot holes none were at intervention level. It is true that the previous resurfacing is stripping off, but the structure beneath is sound. The subsidence adjacent to Princes Court will be addressed as part of the resurfacing work. Delays to Bond Street resurfacing have been due to the drainage design that needed further investigation. This essential work has to be rectified prior to the resurfacing works, as water ingress has been the main cause of carriageway failures throughout. Drainage work is anticipated to be programmed as soon as possible. Once drainage works are complete and we are satisfied with the outcome, resurfacing works will be programmed to follow. It is not possible to be more precise about the dates at this stage.
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WRITTEN MEMBER QUESTIONS
To receive any written questions from Members under Standing Order 47. Minutes: No written member questions had been submitted. |
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CREATING OPPORTUNITIES FOR YOUNG PEOPLE: EARLY HELP
Mr Leigh Middleton (Youth Services, West Lead) will present this report for decision. Additional documents: Decision: The Local Committee agreed to
Minutes: Mr Leigh Middleton introduced the report, noting that Local Prevention would be recommissioned in 2015 and that from April, community youth work (youth centres) would be managed within Surrey County Council with oversight provided by the Local Committee youth task groups. He also advised members that the Egham Youth Centre was the first in Surrey to be awarded a Level 3 Quality Mark. He noted that, if members agreed the specification, this would be tendered and a provider appointed to offer services from September 2015. Members noted that Surrey Towers and Middlesex Court should be bracketed together, and that the Englefield Green West ward was more generally known as the Forest Estate. Mr Few asked that the specification be amended to include the needs of young carers as this had been raised at the youth task group. Members also discussed the new assessment process for young people with special educational needs, known as SEND14.
The Local Committee agreed to
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QUEEN MARY'S DRIVE NEW HAW: REPLACEMENT TRAFFIC CALMING
This report details consultation undertaken with New Haw residents following a discussion at the Local Committee in June 2014. Decision: The Local Committee agreed to
(i) Revoke its resolution made on 9 June 2014 and agree that : a) Speed cushions are installed in place of the 2 round top humps removed when Queen Mary’s Drive was resurfaced. b) A notice is advertised in accordance with the Highways Act 1980 detailing the proposed introduction of speed cushions. Any objections received should be considered and resolved by the Area Team Manager for Highways in consultation with the Divisional Member and Chairman of the Runnymede Local Committee. The chairman will require written confirmation of the funding source prior to the commencement of work. Minutes: Mr Andrew Milne outlined the background to this report, noting that at its June meeting, the Runnymede Local Committee had rejected the officer recommendation and decided that no speed calming measures should be reinstated following resurfacing of Queen Mary’s Drive. However, this proposal had not been subject to analysis or consultation with Surrey Police nor with the nearby school and local residents. Mr Milne noted that when consultation with interested parties was undertaken over the summer, concern was expressed at the removal of the speed humps given that there had been no accidents since their installation in 1991.Consequently, his recommendation was that speed cushions should be installed now that resurfacing work had been completed. The local member for Woodham and New Haw said that she supported this recommendation.
The Local Committee agreed to
(i) Revoke its resolution made on 9 June 2014 and agree that : a) Speed cushions are installed in place of the 2 round top humps removed when Queen Mary’s Drive was resurfaced. b) A notice is advertised in accordance with the Highways Act 1980 detailing the proposed introduction of speed cushions. Any objections received should be considered and resolved by the Area Team Manager for Highways in consultation with the Divisional Member and Chairman of the Runnymede Local Committee. The chairman will require written confirmation of the funding source prior to the commencement of work. |
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MAJOR SCHEMES (EGHAM)
This report updates the Local Committee on discussions with the Major Schemes (Egham) Task Group and the chairman concerning a contribution from the Local Committee’s budget towards the cost of the Runnymede Roundabout and Egham Sustainable Package schemes. Additional documents: Minutes: Mr Paul Fishwick explained that the business case for the Major Schemes (Egham) was ready for submission and included a local contribution from Surrey County Council and an anticipated contribution from Runnymede Borough Council of £500k, as required by the M3 Local Economic Partnership (LEP) before it would make an award of costs. However, following the Local Committee’s delegation of the decision on whether to make a contribution from its Highways budget, the Area Highways manager (Mr Andrew Milne) in consultation with the Major Schemes Task Group members and chairman, had decided not to allocate any of the Committee’s 2015-16 or 2016-17 budgets for this purpose. It was considered that the contribution suggested towards the Major Schemes would have a significant impact on the ability of the Committee to implement any smaller local schemes, whilst making only a small gesture towards the costs of the Major Schemes. It was clarified that the total cost of the two schemes was set at £8 million, with the LEP requiring a 25% contribution amounting to £2 million.
Members discussed this decision and noted the report, whilst the Cabinet member for Highways abstained from agreeing to this. |
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Mr Andrew Milne (Area Highways Manager) will present this report which summarises budgets and progress towards road schemes in the Runnymede area. Minutes: Mr Andrew Milne presented the update on the local highways programme. He said that the necessary works to move utitilities equipment was well on the way for the A30/St Jude’s Road pedestrian scheme, and that costs were expected to remain within the budget agreed for 2014-15 and to complete within the financial year. He noted that the replacement of illuminated bollards programme, funded by the local members’ Community Enhancement fund, was ongoing. He also highlighted the Magna Carta measures for the A308 Windsor Road and said that the new speed limit signs would be put in shortly, with the new crossing to follow.
Members asked Mr Milne to remove Table 2 from the report, as it listed contingency projects in the event that the capital budget was not used, but progress on the A30 scheme ensured that the budget would be spent as planned.
Members praised the completed resurfacing of roads, especially in Foxhills/Virginia Water and Thorpe division. |
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COMMUNITY SAFETY IN RUNNYMEDE: ANNUAL UPDATE
Sylvia Carter (Community Partnerships, Surrey County Council), Inspector Roger Nield (Surrey Police) and Shazia Sarwar (Runnymede BC community safety officer) will present this update report. Additional documents: Minutes: The report was presented by Ms Sylvia Carter (Surrey County Council officer representative on the Community Safety Partnership), Inspector Roger Nield (Surrey Police) and Ms Shazia Sarwar, who had replaced Mrs Wendy Roberts as the community safety officer for Runnymede Borough Council.
Members asked about the new Community Trigger for anti-social behaviour actions by partners, and Ms Sarwar advised that she would be the single point of contact for any such requests in Runnymede, and that there was a requirement to publish the number of applications made and accepted/refused annually. She also clarified the need for “Prevent” training to enable local agencies to identify individuals who may pose a risk to the public from developing extremist views.
Inspector Nield noted that whilst the latest crime data showed an increase in reported incidents of violence with injury, this partly reflected an emphasis on careful recording and encouraged reporting of this crime. He also noted that the rise in serious sexual offences reported was almost entirely accounted for by historic offences, the reporting of which had been prompted by recent high profile media and was part of a national trend. He explained that a higher incidence of drug offences was the result of Surrey Police targeting people (largely from outside the borough) who tried to smuggle drugs into Thorpe Park. Inspector Nield agreed to look into a particular location, in Bittams Lane at Chertsey South, where it was alleged that horse-drawn carts assembled to race, on a road where residents were already calling for a 20mph speed limit due to rat running by cars avoiding queues by the hospital.
Members noted that there had been a recent change in Home Office funding which meant that most of the budget which had previously gone to community safety partnerships was now vired to the Police Crime Commissioner’s office, and that he had taken the decision to fund specific initiatives on a case by case basis. It was suggested that members consider the measures available to tackle anti-social parking at a private meeting, and that the Community Safety Partnership could invite officers from Public Health to their next meeting to consider alcohol consumption in the area.
The Local Committee agreed:
(i) To note the contents of the report and the progress made in 2013/14. ii) that the community safety budget of £3,294 delegated to the Local Committee be transferred to the Community Partnership Manager to authorise expenditure, in line with the proposals set out in paragraph 5.3 of this report. iii) that a report will be brought to the Local Committee at its June 2015 meeting confirming which projects were funded.
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LOCAL COMMITTEE & MEMBER ALLOCATIONS FUNDING
This report is for information only. Additional documents: Minutes: Mrs Michelle Collins advised members that they would be expected to ensure all projects to be funded from their individual allocations were submitted by the end of February 2015. She noted the opportunity to publicise all projects which had been supported, through Twitter and the local webpages.
Members noted the report for information.
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FORWARD PLAN
The Local Committee is asked to agree the following items for its meeting on 1 December 2014:
* Annual review of on-street parking * Highways Update * Update on Flooding resilience and readiness * Member Allocations * Youth Services – commissioning for 2015 Decision: The Local Committee agreed the following items for its meeting on 1 December 2014: * Annual review of on-street parking * Highways Update * Update on Flooding resilience and readiness * Member Allocations * Youth Services – commissioning for 2015 Minutes: The Local Committee agreed the following items for its meeting on 1 December 2014: * Annual review of on-street parking * Highways Update * Update on Flooding resilience and readiness * Member Allocations * Youth Services – commissioning for 2015 |
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LOCAL CONSULTATIONS [FOR INFORMATION ONLY]
Heathrow Airport is consulting (closing date 12 October) on its compensation proposals in the event of a third runway being agreed for Heathrow – there is a public event in Runnymede on Tuesday 7 October from 1400 to 2100 at St Paul’s Church, Egham Hythe TW18 3HD.
Runnymede BC is holding a Community Flood Fair event for residents to discuss concerns and questions about flood risk on Tuesday 30 September from 1730 to 2100 in the Hythe Centre TW18 3HD. Minutes: This item was noted. |