Agenda, decisions and minutes
PDF 215 KBVenue: Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL
Contact: Sarah Goodman / Ruth Brown Surrey County Council, Civic Offices, Gloucester Square, Woking GU21 6YL
Media
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Additional documents: Minutes: Mrs Liz Bowes, Mr Richard Wilson and Cllr Derek McCrum gave apologies for absence. Mr Ben Carasco apologised that he had to leave the meeting at 7.00pm. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record and agree that the Chairman signs the minutes. The minutes will be available in the Council Chamber half an hour before the start of the meeting. Additional documents: Minutes: The minutes of the last meeting held on 25 September 2013 were agreed and signed. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
NOTES: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Additional documents: Minutes: There were no declarations of pecuniary interests. |
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PETITIONS
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
None received. Additional documents: Minutes: There were no petitions received. |
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WRITTEN PUBLIC QUESTIONS
To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 69. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting. Additional documents: Minutes: Four written public questions were received and tabled. A copy of the questions and answers can be found in annex 2 of these minutes. Supplementary questions and responses are recorded below.
Question 1: Mr Baluch-Jenkins and Cllr Murray asked for firmer timescales as to when action will be taken to synchronise the traffic lights along the A320 through Woking.
Question 3: Mr Doe asked whether the part of the path running through the school grounds would be fenced in for the safety of the school children?
Question 4: Mrs Morton noted that she had collected 424 signatures asking for a safe crossing outside the school which shows the local support. Given this, and the fact that during school pick up and drop off times when there is a lot of traffic, visibility for crossing is not good, residents and parents would like the issue investigated further.
In response Mrs Kemeny noted that she had been in touch with Rebecca Harrison in the Safer and Smarter Travel Team, who would meet with Mrs Kemeny, the local members and Mrs Morton on site to look at the situation. |
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WRITTEN MEMBERS QUESTIONS
To receive any written questions from members under Standing Order 47. The deadline for members questions is 12 noon four working days before the meeting. Additional documents: Minutes: Seven member questions were received and tabled. A copy of the questions and answers can be found in annex 3 of these minutes. Supplementary questions and responses are recorded below.
Question 1: Cllr Branagan asked for an update from officers when a response has been received from DfT on the signage that could be used in the town centre, and also whether Woking Borough Council enforcement officers could also help enforce the ban. Cllr Forster asked whether the committee should revisit the decision in relation to cycling along Commercial Way.
In response it was noted that this would be looked at outside the meeting and members would be kept updated.
Question 4: Cllr Barker noted that the surface of the cycle trail had got worse since it was last looked at, and would like more permanent patching.
In response it was noted that officers would ensure the site remained safe. In addition, Mr Kemp has offered some of his Community Enhancement monies from next years budget for patching works.
Question 5: Cllr Barker asked to be kept updated alongside Mr Kemp.
Question 6: In response to a question on the short sequence turning right out of Arthurs Bridge Road, it was noted that these have been checked and no further works are proposed.
Questions 7: In response to a question from Cllr Cross regarding the timescale for the Lockfield Drive works, it was noted that the Operation Horizon programme may be accelerated so works may be done in less than 3-5 years. |
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AGEING WELL AND DEMENTIA FRIENDLY SURREY
[Liz Tracey/Rebecca Brooker/Linda Moore] (Approximate starting time – 6.40pm)
To receive a presentation on Ageing Well, Dementia Friendly Surrey and the Wellbeing Centre in Woking. Additional documents: Minutes: Cllr Murray declared a non-pecuniary interest in this item.
Cllr Kingsbury welcomed Liz Tracey, Melanie Bussicott and Linda Moore to the meeting who gave a presentation on Ageing Well, Dementia Friendly Surrey and the Wellbeing Centre in Woking.
The Chairman invited comments from members of the public and of the committee which are summarised below.
Public comments
· It was confirmed that Telecare is a key element of the Wellbeing Centres. · There is large pressure on parking at the Vyne, and parking restrictions on the slip road were recommended.
Member comments/responses: · Funding for this is short term. Partners are working together to best utilise facilities and it is anticipated that services will be mainstreamed by partners, and champions within the community will continue to take forward the work of Dementia Friendly Surrey. · The public will be made aware of the services and help available through publicity and working with existing services such as day centres, meals on wheels and community transport. · Transport options to the Wellbeing Centre will be highlighted. · Additional filters are required on the surreyinformation point website, which would be looked at outside of the meeting. · Training is being carried out with staff at GP practices on dementia. · An update on the Bradbury Centre will be provided to members outside the meeting. · Training companies will deliver training into businesses. This will be a mixture of short courses, train the trainer courses and self study. |
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PETITION RESPONSE - HIGHCLERE GARDENS, KNAPHILL
[Andrew Milne] (Approximate starting time – 7.10pm)
To receive a response to the petition presented at the last meeting on parking in Highclere Gardens, Knaphill. Additional documents: Decision: The Local Committee (Woking) agreed to note the contents of the report.
Reason:
This scheme would provide very limited benefit to local residents, and some limited maintenance benefit. The requested works would not provide any additional parking as the verge identified is already in use as a parking area in an informal capacity. It is also unlikely that this work would attract funding based upon present ITS scoring criteria. Minutes: Mr Forster declared a non-pecuniary interest in this item.
Andrew Milne introduced the report which set out the response to the petition received at the September 2013 meeting on parking at Highclere Gardens.
Public comments: · Given the amount of development in the local area, could the County Council look at parking in the wider area?
Member comments: · The local member was disappointed with the response and noted that as the grass verge is so badly damaged, it has little amenity value. Mr Hussain noted that he was prepared to put some of his allocation from next year towards the scheme if it would make it more affordable for the Local Committee to fund. This would be considered under the Highways update item later on the agenda.
Officers noted that the County Council was under no statutory obligation to provide parking on the highway. This scheme would provide very limited benefit to local residents, and some limited maintenance benefit. The requested works would not provide any additional parking as the verge identified is already in use as a parking area in an informal capacity. It is also unlikely that this work would attract funding based upon present ITS scoring criteria.
RESOLVED
The Local Committee (Woking) agreed to note the contents of the report.
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PETITION UPDATE - HERMITAGE ROUNDABOUT
[Andrew Milne] (Approximate starting time – 7.25pm)
To provide an update in the petition received on pedestrian crossing facilities at the Hermitage Roundabout. Additional documents: Decision: The Local Committee (Woking) agreed to note the contents of the report.
Reason:
Recent alterations have improved the pedestrian crossing facilities on Lower Guildford Road and no safety related incidents have been reported at this location since these works were completed. To support these improvements, the speed limit has also been reduced. Although it is acknowledged that some pedestrians do prefer controlled pedestrian facilities, the facilities provided offer a safe crossing point, and there are no plans to make further changes or to introduce signal controlled crossings at this roundabout. Minutes: Andrew Milne introduced the report which set out an update on the petition presented in March 2013 requesting a safe crossing point at Hermitage roundabout.
Recent alterations have improved the pedestrian crossing facilities on Lower Guildford Road and no safety related incidents have been reported at this location since these works were completed. To support these improvements, the speed limit has also been reduced. Although it is acknowledged that some pedestrians do prefer controlled pedestrian facilities, the facilities provided offer a safe crossing point, and there are no plans to make further changes or to introduce signal controlled crossings at this roundabout. The local member noted that the current scheme is working well.
RESOLVED
The Local Committee (Woking) agreed to note the contents of the report. |
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[Andrew Milne] (Approximate starting time – 7.40pm)
To update the committee on highways schemes within the borough and to agree the 2014/15 capital maintenance and ITS works programme. Additional documents: Decision: The Local Committee (Woking) agreed to:
(i) Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2013/14 financial year. (ii) Note progress with budget expenditure. (iii) Note that a further Highways Update will be brought to the next meeting of this Committee. (iv)Agree the ITS scheme proposals for 2014/15 shown in section 2.5 subject to the anticipated provision of capital budget. (v) Agree the capital maintenance and contingency scheme proposals for 2014/15 shown in section 2.6 subject to the anticipated provision of capital budget. (vi)Give priority to the delivery of the ITS Programme in full as set out in paragraph 2.5, and reduce the Capital Maintenance list set out in paragraph 2.6 accordingly to enable this to happen. Reason:
The above recommendations are made to enable progression of all highway related schemes and works. The Committee requested that the ITS Programme was delivered in full in 2014/15 and therefore agreed to reduce the Capital Maintenance Programme 2014/15 accordingly to provide additional capital monies for ITS works.
Minutes: Cllr Cross declared a non-pecuniary interest in this item.
Andrew Milne introduced the report which reported on progress and set out the proposed Highways budget spend for 2014/15.
Member comments:
· Andrew Milne agreed to check the figures in table 1 and 2, and include overhead and profit in the future. · Members sought a commitment that the Albert Drive scheme would be completed in April/May 2014.
Members discussed whether to include Highclere Gardens parking as a scheme given the additional funds proposed by Mr Hussain. Following discussion it was agreed not to support it given the higher priority of the other schemes proposed.
The Committee requested that the ITS Programme was delivered in full in 2014/15 and therefore agreed to reduce the Capital Maintenance Programme for 2014/15 accordingly to provide additional capital monies for ITS works. An additional officer recommendation was therefore put forward by Andrew Milne for committees’ approval.
RESOLVED
The Local Committee (Woking) agreed to:
(i) Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2013/14 financial year. (ii) Note progress with budget expenditure. (iii) Note that a further Highways Update will be brought to the next meeting of this Committee. (iv)Agree the ITS scheme proposals for 2014/15 shown in section 2.5 subject to the anticipated provision of capital budget. (v) Agree the capital maintenance and contingency scheme proposals for 2014/15 shown in section 2.6 subject to the anticipated provision of capital budget. (vi)Give priority to the delivery of the ITS Programme in full as set out in paragraph 2.5, and reduce the Capital Maintenance list set out in paragraph 2.6 accordingly to enable this to happen. |
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LOADING BAY IN KINGFIELD ROAD
[David Curl] (Approximate starting time – 8.05pm)
To seek agreement for a time limited on-street loading bay in Kingfield Road. Additional documents: Decision: The Local Committee (Woking) agreed that:
(i) the proposed on-street loading bay which will revoke a five metre length of redundant single yellow line outside No.8 Kingfield Road Woking as described in this report and shown on drawing in SK01-C is agreed.
(ii) the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the on-street loading bay in Woking as shown on the drawing SK01-C is advertised and that if no objections are maintained, the order is made.
(iii) if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the Parking Strategy and Implementation Team Manager, in consultation with the Chairman/Vice Chairman of this committee and the appropriate County Councillor.
Reason:
The on-street loading bay as detailed in SK01-C will allow a safe loading area for deliveries to the new mini super market (and other local shops). The proposed operational hours will allow parking during the morning and afternoon, evening and overnight for residents and customers to local shops and facilities.
Minutes: David Curl introduced the report which set out proposals for an on-street loading bay near Sherpa House, Kingfield Road. The on-street loading bay as detailed will allow a safe loading area for deliveries to the new mini super market (and other local shops). The proposed operational hours will allow parking during the morning and afternoon, evening and overnight for residents and customers to local shops and facilities.
Member comments/responses: · Mr Forster noted, as local member, he agreed that this would be the best way to manage loading at the new Morrison’s supermarket. · The bay would be advertised as soon as possible with the aim to make it operational in line with the store opening. · Restrictions will be enforced by Woking Borough Council Parking Enforcement officers.
RESOLVED
The Local Committee (Woking) agreed that:
(i) the proposed on-street loading bay which will revoke a five metre length of redundant single yellow line outside No.8 Kingfield Road Woking as described in this report and shown on drawing in SK01-C is agreed.
(ii) the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the on-street loading bay in Woking as shown on the drawing SK01-C is advertised and that if no objections are maintained, the order is made.
(iii) if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the Parking Strategy and Implementation Team Manager, in consultation with the Chairman/Vice Chairman of this committee and the appropriate County Councillor.
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LOCAL SUSTAINABLE TRANSPORT FUND (WOKING) PROJECT - DRAFT PROGRAMME 2014/15
[Paul Fishwick] (Approximate starting time – 8.20pm)
To update on the 2013/14 programme and agree the programme for 2014/15. Additional documents: Decision: The Local Committee (Woking) agreed:
(i) The draft programme of funding set out in Annex A (capital) for the 2014/15 financial year. (ii) The draft programme of funding set out in Annex B (revenue) for the 2014/15 financial year. (iii) To note that the on road cycle lane will not be introduced on the A320 Guildford Road as indicated in Annex D. (iv)To approve the shared route between Constitution Hill and Hill View Road as indicated in Annex D. (v) To approve the final designs and placement for the Wayfinding programme for Woking Town Centre as shown in Annexes E1, E2 and E3, subject to them being below the agreed cost threshold. (vi)To delegate authority to the Area Team Manager in consultation with the Chairman, Vice Chairman and Project Manager to approve any amendments to this programme and report these to the next available Local Committee, to ensure delivery of the programme is completed by 31 March 2015. Reason:
The schemes indicated in Annexes A and B align with the original LSTF bids.
As this will be the final year of the project, and to avoid delays in the programme, it was agreed to delegate authority to the Area Team Manager in conjunction with the Chairman, Vice Chairman and Project Manager to approve any amendments to this programme and report these to the next available Local Committee, to ensure delivery of the programme is completed by 31 March 2015.
Minutes: Paul Fishwick introduced the report which set out the draft programme of funding for 2014/15, the final designs of the Wayfinding programme and a shared route between Constitution Hill and Hill View Road.
Member comments/responses:
· Members raised some concerns regarding the community funds including the evaluation and monitoring of spend and councillor and officer involvement in the process. It was agreed that the issues would be considered at the next LSTF Task Group before being reported to the next meeting of the Local Committee. · Member concerns with cyclist and pedestrian safety at the new roundabout by Bishop David Brown School would be discussed with Woking Borough Council and the scheme would be subject to a Road Safety Audit (Stage 3). · It was noted that the cycle route from Constitution Hill and using Hill View Road was a temporary solution until an off road route could be implemented to Station Approach.
As 2014/15 will be the final year of the project, and to avoid delays in the programme, it was agreed to delegate authority to the Area Team Manager in conjunction with the Chairman, Vice Chairman and Project Manager to approve any amendments to this programme and report these to the next available Local Committee, to ensure delivery of the programme is completed by 31 March 2015.
RESOLVED
The Local Committee (Woking) agreed:
(i) The draft programme of funding set out in Annex A (capital) for the 2014/15 financial year. (ii) The draft programme of funding set out in Annex B (revenue) for the 2014/15 financial year. (iii) To note that the on road cycle lane will not be introduced on the A320 Guildford Road as indicated in Annex D. (iv)To approve the shared route between Constitution Hill and Hill View Road as indicated in Annex D. (v) To approve the final designs and placement for the Wayfinding programme for Woking Town Centre as shown in Annexes E1, E2 and E3, subject to them being below the agreed cost threshold. (vi)To delegate authority to the Area Team Manager in consultation with the Chairman, Vice Chairman and Project Manager to approve any amendments to this programme and report these to the next available Local Committee, to ensure delivery of the programme is completed by 31 March 2015.
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SERVICES FOR YOUNG PEOPLE COMMISSIONS IN WOKING - 2013/14
[Jeremy Crouch] (Approximate starting time – 8.45pm)
To update the committee on the performance of the current Local Prevention Framework in Woking. Additional documents: Decision: The Local Committee (Woking) noted:
(i) The performance of the Local Prevention Framework and Centre-Based Youth Work commissions in Woking.
Reason:
The Local Committee has an important part to play in supporting the local development of Services for Young People, ensuring that the services provide the right support to young people in local communities. In particular they have an important formal role in relation to the Local Prevention Framework.
Minutes: Jeremy Crouch introduced the report which updated the committee on the performance of the Local Prevention Framework and Centre-Based Youth Work commissions in Woking.
Public comments: · It was agreed to discuss outside the meeting whether the County Council would be able to work with the YMCA to bridge the temporary gap on leadership at the Cabin. Member comments: · Members were very positive about the update on the commissions and thanked Jeremy for the report. RESOLVED
The Local Committee (Woking) noted:
(i) The performance of the Local Prevention Framework and Centre-Based Youth Work commissions in Woking.
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LOCAL COMMITTEE FUNDING - MEMBERS ALLOCATIONS
[Sarah Goodman] (Approximate starting time – 9.05pm)
An update on the current Members Allocation spend for information. Additional documents: Decision: The Local Committee (Woking) agreed to note:
(i) The amounts that have been spent from the Members’ Allocation and Local Committee capital budgets, as set out in Annex 1 of this report. Reason:
The allocation of the Committee’s budgets is intended to enhance the wellbeing of residents and make the best possible use of the funds. Greater transparency in the use of public funds is achieved with the publication of what Members’ Allocation funding has been spent on.
Minutes: The allocation of the Committee’s budgets is intended to enhance the wellbeing of residents and make the best possible use of the funds. Greater transparency in the use of public funds is achieved with the publication of what Members’ Allocation funding has been spent on.
RESOLVED
The Local Committee (Woking) agreed to note:
(i) The amounts that have been spent from the Members’ Allocation and Local Committee capital budgets, as set out in Annex 1 of this report.
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[Sarah Goodman] (Approximate starting time – 9.15pm)
To note the forward programme of the local committee. Additional documents: Decision: The Local Committee agreed to note the forward programme with the following comments:
1. Request that the next Parking Review is brought forward to the June meeting. 2. Add a report on the Albion Canopy in March 3. Consider a report on 20mph speed limits in September 4. Request a report to a private meeting to consider road safety outside schools in the borough. 5. To discuss the enforcement of the restrictions for cycling through the town centre with relevant officers and agree next steps and whether it would be appropriate for a further report to be considered by committee.
Reason:
Having a list of items members wish to have reported enable a forward programme to be drawn up and for officers of relevant services to be invited to present to the local committee.
Minutes: RESOLVED
The Local Committee agreed to note the forward programme with the following comments:
1. Request that the next Parking Review is brought forward to the June meeting. 2. Add a report on the Albion Canopy in March 3. Consider a report on 20mph speed limits in September 4. Request a report to a private meeting to consider road safety outside schools in the borough. 5. To discuss the enforcement of the restrictions for cycling through the town centre with relevant officers and agree next steps and whether it would be appropriate for a further report to be considered by committee.
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