Agenda, decisions and minutes
PDF 54 KBVenue: Council Offices, Knowle Green, Staines-upon-Thames. TW18 1XB. View directions
Contact: Cheryl Poole/ Yvette Ortel, Community Partnerships & Committee Officer Room 357, Council Offices, Knowle Green, Staines, TW18 1XB
Note: This meeting will be preceded by an informal Public Question Time, from 6.30pm to 7pm.
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39. Minutes: Apologies for absence were received from Mrs Caroline Nichols. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Minutes: The minutes of the meeting held on 8th October 2012 were approved as an accurate record and signed by the Chairman.
There were points to
note: |
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DECLARATIONS OF INTEREST Agenda item only
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
NOTES: · Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests. · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner). · If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days. · If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it arises, or do anything to influence other Members in regard to that item.
Minutes: There were no declarations of interest.
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CHAIRMAN'S ANNOUNCEMENTS
To receive any Chairman’s announcements. Minutes: The Chairman updated the Local Committee on progress regarding him writing on behalf of the Local Committee to the local MP, to ask him to make representation to give local authorities increased powers. Members had expressed concerns at the 8th October Local Committee in Spelthorne about how little power the local authority has to restrict the movement and parking of HGVs.
See copies of the correspondence, attached to these minutes at Item 2 Annexe 2. |
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PETITIONS
To receive any petitions in accordance with Standing Order 65. Minutes: There was one petition received from Mr Atma Singh Dhaliwal who presented a petition (a total of 163 signatures submitted online) which reads: "We the undersigned PETITION Surrey County Council to install a Pedestrian or Zebra Crossing on Town Lane (opposite Town Farm Way).”
The Committee resolved to provide an answer to the petition at the next Local Committee on 18th March 2013. |
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MEMBERS' QUESTION TIME Agenda item only
To receive any written questions from Members under Standing Order 47. Minutes: Three Member questions were received: one from Mr Richard Walsh and two from Mr Victor Agarwal. The questions and responses are set out in Items 6 & 7 Annexe 1 to these minutes. |
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MINUTES 21 Jan 2013 ANNEXE 1 - ITEM 6 & ITEM 7 WRITTEN QUESTIONS |
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PUBLIC QUESTION TIME Agenda item only
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Minutes: Four Public questions were received. The questions and answers are set out in Annexe 1 to these minutes. |
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ANNUAL REVIEW OF ON-STREET PARKING IN SPELTHORNE
Additional documents: Decision: The Local Committee (Spelthorne) agreed:
(i)
That the proposed amendments to on-street parking
restrictions in Spelthorne as described in the report and shown in
detail on drawings presented at the committee meeting as Annexe A
are agreed, subject to the
following changes: (ii) The Local Committee allocates funding as detailed in paragraph 6.1 of the report to proceed with the introduction of the parking amendments.
(iii) That the intention of the County Council to make an Order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Spelthorne as shown on the drawings in Annexe A be advertised and that if no objections be maintained, the Orders be made.
Minutes: The Chairman welcomed Jack Roberts (SCC) who presented the report. Mrs Denise Saliagopoulos, Chairman of the Spelthorne Local Committee Parking Task Group, thanked Jack and members of the parking team for their work. SCC Divisional members present commented on the proposals for their own division:
Staines. Mrs Denise Saliagopoulos expressed concern regarding the cost of parking permits in the Moormede Estate and restricting visitor spaces. Jack explained that visitor permit numbers are restricted so that they remain with residents and not sold on to commuters. There is a maximum of 120 visitor permits that can be issued each year.
Staines South and Ashford
West. Mrs
Denise Turner-Stewart confirmed that in consultation with residents
and ward councillors, a request has been made for this item to be
withdrawn (reference 0126). The request
to withdraw came about due to concern regarding parking issues at
the surgery. Committee members were
happy for ‘advisory’ white line restrictions near the
surgery to be painted instead.
Ashford. Mrs Carol Coleman acknowledged that many residents have commented on the proposals in the report, especially in Village Way. She proposed that the single line placement should be amended. In answer to a query, Jack confirmed that parking on double and single yellow lines is allowed when dropping off and picking up children from school, but stopping on zigzag lines is not allowed for this purpose. Parking enforcement is carried out by Spelthorne Borough Council.
At this point Standing Orders were suspended and the Chairman asked the public in the public gallery if they were satisfied with the amended proposal. They replied yes, providing the situation can be reviewed in one year. Standing Orders were then resumed.
Laleham and Shepperton. Mr Richard Walsh requested that the proposal for Ford Close junction with Watersplash Road (0167) be withdrawn. He has evidence that the majority of the residents in the road are not in favour.
Stanwell and Stanwell Moor. Mr Victor Agarwal has not received any residents’ comments to date. He requested that the parking team advertise the proposals fully.
There was discussion regarding other roads that could be considered and queried how the list was drawn up. Jack confirmed that that it was from previous requests received by the parking team. Sandy Muirhead was thanked for the close working between SCC and Spelthorne Borough Council via the Parking Task Group.
The Local Committee (Spelthorne) agreed:
(i)
That the proposed amendments to on-street parking
restrictions in Spelthorne as described in the report and shown in
detail on drawings presented at the committee meeting as Annexe A
are agreed, subject to the
following changes: |
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Additional documents: Decision: The Local Committee (Spelthorne) agreed:
(i) to re-assign
the Parking allocation to enhance the general maintenance programme
funded under the Local Issues allocation (paragraph 2.3
refers); (ii) that no extensions to the Borough-wide Freight Study should be commissioned (paragraph 2.8 refers);
(iii)
new 7.5t weight restrictions in B377 Feltham Road and C233 Chertsey
Road, subject to the Divisional Member providing funding from next
Financial Year’s Divisional Allocation (paragraphs 2.10 to
2.18 refer); (iv) the budget allocations for next Financial Year (2013-14) detailed in Table 4 (paragraph 2.27 refers).
Minutes: The Chairman welcomed Nick Healey, Area Team Manager (Highways) for NE Surrey, who presented the report. Nick updated the Committee on various points, including the Fordbridge roundabout crossing, stating that work is due to start this week. Nick confirmed that works to Grosvenor Road will now be funded from central funds, by 31st March 2013.
The Local Committee (Spelthorne) agreed:
(i) to re-assign
the Parking allocation to enhance the general maintenance programme
funded under the Local Issues allocation (paragraph 2.3
refers); (ii) that no extensions to the Borough-wide Freight Study should be commissioned (paragraph 2.8 refers);
(iii)
new 7.5t weight restrictions in B377 Feltham Road and C233 Chertsey
Road, subject to the Divisional Member providing funding from next
Financial Year’s Divisional Allocation (paragraphs 2.10 to
2.18 refer); (iv) the budget allocations for next Financial Year (2013-14) detailed in Table 4 (paragraph 2.27 refers).
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BID TO THE DEPARTMENT FOR TRANSPORT FOR CYCLE SAFETY SCHEMES
Additional documents: Decision: The Local Committee (Spelthorne) agreed:
(i) that the Walton Bridge Links, off-road segregated cycle paths scheme is approved, subject to the outcome of the funding bid.
(ii) that the Kingston Road, Staines-upon-Thames, off-road segregated cycle path schemes is approved, subject to the outcome of the funding bid.
Minutes: The Chairman welcomed Duncan Knox and David Sharpington (SCC), who introduced the report. The Officers stated that they had to meet Department for Transport criteria when developing the bid. Duncan would like to come back to the Committee later in the year, to run a cycling workshop to identify any future schemes, should further funding become available at a later date.
The Local Committee (Spelthorne) agreed:
(i) that the Walton Bridge Links, off-road segregated cycle paths scheme is approved, subject to the outcome of the funding bid.
(ii) that the Kingston Road, Staines-upon-Thames, off-road segregated cycle path schemes is approved, subject to the outcome of the funding bid.
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SURREY FAMILY SUPPORT PROGRAMME
Troubled Families Programme Additional documents: Minutes: Troubled Families Programme The Chairman welcomed Liz Borthwick, Assistant Chief Executive from Spelthorne Borough Council, who introduced the report as an information item. The Surrey Family Support Programme is the name given locally to implement the Government’s Troubled Families Programme. Spelthorne Borough Council is to partner with Elmbridge Borough Council for the following reasons: - Similar number of families - Both are part of the choice based lettings organisation - More cost effective - More efficient for other agencies such as health, voluntary sector.
Each Council will receive approximately £250,000 each from SCC’s Troubled Families government funding. There will be two new posts to cover both Spelthorne and Elmbridge: one team manager and one co-ordinator.
The Local Committee (Spelthorne) agreed: (i) The implementation of the Surrey Family Support Programme in Spelthorne.
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YOUTH SMALL GRANTS
Decision: The Local Committee (Spelthorne) agreed:
(i) to approve the Officer recommendations in paragraph 2.2 of the report on the award of funding. Minutes: The Chairman welcomed Leigh Middleton (SCC), who introduced the report.
Cllr Isobel Napper declared an interest, as she is on the Board of VAIS, one of the bidders. Cllr Napper was invited to stay for this item, as only SCC members can vote.
It was suggested that those who do not receive funding should apply to their SCC councillor for funding from SCC councillor member allocation funding.
Mrs Coleman proposed alternative amounts to be awarded. Mr Walsh seconded. A vote was taken by SCC members: 2 for, 4 against. Therefore it was not carried.
The Local Committee (Spelthorne) agreed:
(i) To approve the Officer recommendations in paragraph 2.2 of the report on the award of funding – that all remaining funding is allocated.
(ii) That the remaining funding (£6,710*) should be allocated to the received bids as shown in Item 11 Annex B: - to award £2,000 to the Phoenix project - to award £1,000 to Fair Tunes for ‘Be Inspired Radio’ - to award £1,960 to VAIS for the YES! Project - to award £500 to the 8th Ashford Scout Group for modification of existing minibus - to award £500 to Studio ADHD Centre for ‘Fishing Project’ - to award £500 to Dramatize Theatre Company for a projector - to award £750 to Woodcraft Folk for environmental education and adventure weekend activities. *Note: an additional £500 has been allocated to Spelthorne and is included in the agreed awards above.
The Local Committee (Spelthorne) agreed:
(i) to approve the Officer recommendations in paragraph 2.2 of the report on the award of funding. |
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LOCAL COMMITTEE FUNDING
Members’ Allocations applications for approval Additional documents: Decision: The Local Committee (Spelthorne) agreed:
(i) the items presented for funding from the Local Committee’s 2012/13 revenuefunding as set out in section 2of the report and summarised below:
(ii) the items presented for funding from the Local Committee’s 2012/13 capitalfunding as set out in section 2of the report and summarised below:
* For the Replacement minibus for Spelthorne Mental Health Association Application it was agreed that approved funds could be utilised against the cost of purchasing the replacement minibus and the cost of required adaptations.
(iii) to note the expenditure previously approved by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated authority, as set out in section 3.
(iv) to note any returned funding and/or adjustments, as set out within the report and also in the financial position statement at Appendix 1. Minutes: James Painter (SCC) introduced the report.
The Local Committee (Spelthorne) agreed:
(i) the items presented for funding from the Local Committee’s 2012/13 revenuefunding as set out in section 2of the report and summarised below:
(ii) the items presented for funding from the Local Committee’s 2012/13 capitalfunding as set out in section 2of the report and summarised below:
* For the Replacement minibus for Spelthorne Mental Health Association Application it was agreed that approved funds could be utilised against the cost of purchasing the replacement minibus and the cost of required adaptations.
(iii) to note the expenditure previously approved by the Community Partnerships Manager and the Community Partnerships Team Leader under delegated authority, as set out in section 3.
(iv) to note any returned funding and/or adjustments, as set out within the report and also in the financial position statement at Appendix 1. |
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Items for 18th March 2013 Local Committee and Local Committee dates for 2013-14 Decision: The Local Committee (Spelthorne) agreed:
a) the Local Committee in Spelthorne Forward Programme 2012/13 as outlined in Annexe 1.
Minutes: The Local Committee (Spelthorne) agreed:
a) the Local Committee in Spelthorne Forward Programme 2012/13 as outlined in Item 14 Annexe 1.
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DATE OF NEXT MEETING:
Monday 18th March 2013 at 7pm in the Council Chamber, Knowle Green, Staines TW18 1XB
(6.30pm – 7pm: Informal Public Question Time)
Minutes: To be held on Monday 18th March 2013 at 7pm in the Council Chamber, Spelthorne Council Offices, Knowle Green, Staines TW18 1XB. (6.30pm – 7pm: Informal Public Question Time.) |