Agenda, decisions and minutes
PDF 552 KBVenue: Council Offices, Knowle Green, Staines-upon-Thames. TW18 1XB. View directions
Contact: Susan Briant/ Yvette Ortel, Community Partnership & Committee Officer Room 357, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
Note: Formal meeting in public at 7pm. Informal Public Question Time: 6.30pm - 7pm
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from Borough members under Standing Order 39. Minutes: Apologies were received from County Councillor Carol Coleman and Borough Councillor Joanne Sexton. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Minutes: At the Chairman’s request, the draft minutes from the Local Committee held on 15 December 2014 were amended at paragraph 145/13, second sentence, to read ‘If not, the Chairman will try to agree with...’. The amendment was put to the vote and carried; six votes for (Cllrs Saliagopoulos, Pinkerton, Watts, Smith-Ainsley, Harvey and Walsh) ; three votes against (Cllrs Robert Evans, Jenkins, and Beardsmore), and three abstained (Cllrs Tim Evans, Frazer, and Taylor).
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: There were no declarations of interest. |
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PETITIONS
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
Minutes: Two petitions were received:
1. Petitioner: Irene Gregory 38 signatories
“We, the undersigned, petition Surrey County Council to: ‘Stop cars parking inconsiderately and/or on the pavement in Wraysbury Gardens, Staines-upon-Thames, by the introduction of a single yellow line on both sides of the road from nos. 24 – 40 on the left hand side, and nos. 65 – 48 on the right hand side. We would like the restriction to run from 08:30 hrs – 18:30 hrs Monday – Sunday.
In addition, we would also like to see the current single yellow line at the entrance to Wraysbury Gardens be changed to a double yellow line on the bends, which will allow vehicles to enter and exit the development safely, and have clear visibility at all times.’‘
2. Petitioner: Michelle Redman 104 signatories
We, the undersigned petition Surrey County Council to: ‘Reduce speed to 30mph along the Ashford Road, Laleham, Staines to improve safety and noise’.
Both petitioners were present at the meeting and each petitioner addressed the Committee for three minutes on their respective petition. The Chairman thanked Mrs Gregory and Mrs Redman and said a formal response to each petition will be presented by officers at the next Local Committee on 29 June 2015.
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To provide Members with an Officer response to the petition submitted to the Local Committee at the meeting held on 15 December 2014, namely:
“We the undersigned petition Surrey County Council to introduce traffic control measures e.g. speed humps, traffic lights, speed cameras, before any further fatalities and major injuries occur [on Walton Bridge Road].” . Minutes: One petition was received at the Local Committee on 15 December 2014 from Ms Teresa Derby. A report on the petition was presented to the Local Committee. Mrs Derby was not present at the meeting to receive the response.
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MEMBER QUESTION TIME
To receive any written questions from Members under Standing Order 47.
Minutes: Two Member questions were received; one from Councillor Spencer Taylor and one from Councillor Daniel Jenkins. The questions and answers are set out in Annex 1 to these minutes.
Councillor Jenkins asked a supplementary question: “Why is Spelthorne Borough Council refusing to use its influence on Surrey County Council to investigate the causes of flooding?” It was agreed that the officer would report back to a future committee. |
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PUBLIC QUESTION TIME
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66.
Minutes: The Local Committee received a written question from Mr McLuskey. The question and answer is set out in Annex 1 to these minutes. |
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DATA OVERVIEW OF ACADEMIC PROGRESS WITHIN THE BOROUGH OF SPELTHORNE
To receive an update on academic progress within the Borough of Spelthorne from the Area Education Officer Additional documents: Minutes: The Chairman welcomed Kerry Randle, Area Education Officer (NE), Surrey County Council and Bindi Sarl and Michael Youlton from Babcock4S who presented the report.
Members discussed the educational achievement in Spelthorne. It was noted that progress had been made in reading, writing and mathematics at Key Stage 2. Secondary schools in Spelthorne had maintained their position. A request was made for the context behind the data and for a comparison with schools in similar boroughs such as Hillingdon, Richmond, Slough and Hounslow.
Kerry Randle suggested that the Headteachers of the Primary and Secondary Schools in Spelthorne attend an Informal meeting of the Local Committee at a future date.
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LOCAL PREVENTION YOUTH TASK GROUP RECOMMENDATIONS
The Local Committee is responsible for commissioning Local Prevention services to prevent young people becoming ‘Not in Education, Employment or Training (NEET)’ in their local area. The Local Committee Youth Task Group has recently met and received presentations from a range of potential providers. This paper sets out their recommendation for awarding Local Prevention. Decision: The Local Committee (Spelthorne) agreed to:
(i) Approve the Youth Task Group recommendation to award a contract for a 36 month period for One to One Work from 01 September 2015 to Lifetrain for the value of £56,000 per annum (subject to future changes in SYP budgets). Within the contract there is the opportunity to extend the service for a further two years, subject to budget changes, provider performance and any changes in the needs of young people.
(ii) Approve the Youth Task Group recommendation to award a grant for a 36 month period for Neighbourhood Work from 01 September 2015 to Lifetrain for the value of £49,600 per annum (subject to future changes in SYP budgets). Within this grant agreement there is the opportunity to extend the service for a further two years, subject to budget changes, provider performance and any changes in the needs of young people. Minutes: The Chairman welcomed Leigh Middleton, SCC Lead Youth Officer – West who presented the report. Leigh said that as a result of the 2015 – 2016 budget setting process there will be a 20% reduction in funding available to Services for Young People (SYP). The Chairman expressed his disappointment that the funding would be reduced. Leigh mentioned that Lifetrain had been able to make economies of scale and still aimed to undertake the whole programme thereby mitigating the effect of the reduced funding..
The Local Committee (Spelthorne) agreed to:
(i) Approve the Youth Task Group recommendation to award a contract for a 36 month period for One to One Work from 01 September 2015 to Lifetrain for the value of £56,000 per annum (subject to future changes in SYP budgets). Within the contract there is the opportunity to extend the service for a further two years, subject to budget changes, provider performance and any changes in the needs of young people.
(ii) Approve the Youth Task Group recommendation to award a grant for a 36 month period for Neighbourhood Work from 01 September 2015 to Lifetrain for the value of £49,600 per annum (subject to future changes in SYP budgets). Within this grant agreement there is the opportunity to extend the service for a further two years, subject to budget changes, provider performance and any changes in the needs of young people. |
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To receive an update from the Highways Area Team Manager (North East). Additional documents: Decision: The Local Committee (Spelthorne) agreed to: (i) Approve the modified budget allocations for 2015-16 set out in Table 4 (paragraphs 2.12 to 2.15 refer); (ii) Approve the modifications to the 2015-16 programme of ITS schemes as detailed in Table 5, which are needed to accommodate the changes to the 2015-16 budgets (paragraph 2.16 refers); (iii) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman and relevant Divisional Member(s) to identify appropriate drainage related schemes in which to invest the £35,100 Capital Drainage allocation (paragraph 2.16 refers); (iv) Extend the Divisional Programmes detailed in Table 6 to become a two year programme from 2015-16 to 2016-17, and authorise the Area Team Manager in consultation with the Chairman, Vice Chairman and relevant Divisional Member(s), to prioritise schemes within the Divisional Programmes for delivery in the first year 2015-16 (paragraph 2.20 refers); (v) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes. Minutes: The Chairman said that he had received a letter from Kwasi Kwarteng, MP for Spelthorne concerning Hounslow Borough Council’s proposed overnight HGV parking ban (see Annex 2 to these minutes) stating that Hounslow have agreed to amend their scheme to exclude the A30. Richard then welcomed Nick Healey who presented the Highways Update. Nick said that the Full Council decided at their meeting on 10 February 2015 to reduce the Local Committees’ Highways Revenue budget (i.e. by £76,834 for Spelthorne). The Full Council also decided at the same meeting that 25% of the Local Committees’ Highway capital maintenance budgets must be used to assist with drainage issues.
Nick outlined his recommendations for managing the reductions and suggested that each Divisional Allocation be reduced by approximately £11,000, as itemised in Table 4 of the report. The Committee agreed to accept the reductions set out in Table 4.
Nick asked Members to send him their suggestions for drainage schemes. He would then determine whether the schemes were capital or revenue.
Members discussed the quality of repairs undertaken by contractors. Nick said work was inspected and had a two year guarantee. He agreed to discuss the matter further with Members.
The Local Committee (Spelthorne) agreed to: (i) Approve the modified budget allocations for 2015-16 set out in Table 4 (paragraphs 2.12 to 2.15 refer); (ii) Approve the modifications to the 2015-16 programme of ITS schemes as detailed in Table 5, which are needed to accommodate the changes to the 2015-16 budgets (paragraph 2.16 refers); (iii) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman and relevant Divisional Member(s) to identify appropriate drainage related schemes in which to invest the £35,100 Capital Drainage allocation (paragraph 2.16 refers); (iv) Extend the Divisional Programmes detailed in Table 6 to become a two year programme from 2015-16 to 2016-17, and authorise the Area Team Manager in consultation with the Chairman, Vice Chairman and relevant Divisional Member(s), to prioritise schemes within the Divisional Programmes for delivery in the first year 2015-16 (paragraph 2.20 refers); (v) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes. |
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FELTHAM HILL ROAD ZEBRA CROSSING
To consider the provision of a zebra crossing on Feltham Hill Road. Additional documents: Decision: The Local Committee (Spelthorne) agreed to: (i) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s), to advertise the Legal Notice for the proposed new zebra Crossing in Feltham Hill Road near its junction with Park Road – the location that was originally proposed; (ii) Authorise the construction of the zebra Crossing, in the event that no new concerns are raised in representations made to the Legal Notice; (iii) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member, to consider any new concerns raised in representation to the Legal Notices, and decide whether or not to proceed to construction in the light of the new concerns raised; (iv) Receive a report to a future meeting of the Committee detailing any new concerns raised and how the consideration of any such new concerns influenced the decision on whether to construct the scheme. Minutes: Nick Healey outlined the background to the proposal. He said a feasibility study had been undertaken to consider six alternative locations for the pedestrian crossing on Feltham Hill Road. It was noted that the Divisional Member for Ashford would prefer the crossing to be located near Park Road but this location was not the preferred option of the officer conducting the feasibility study. Councillor Watts requested that it be noted in the minutes that the Local Committee should not go against the professional officer’s recommendations.
The Local Committee (Spelthorne) agreed to: (i) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s), to advertise the Legal Notice for the proposed new zebra Crossing in Feltham Hill Road near its junction with Park Road – the location that was originally proposed; (ii) Authorise the construction of the zebra crossing, in the event that no new concerns are raised in representations made to the Legal Notice; (iii) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member, to consider any new concerns raised in representation to the Legal Notices, and decide whether or not to proceed to construction in the light of the new concerns raised; (iv) Receive a report to a future meeting of the Committee detailing any new concerns raised and how the consideration of any such new concerns influenced the decision on whether to construct the scheme. |
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A308 STAINES ROAD WEST (SPEED LIMIT REVIEW)
To receive recommendations on the speed limit on the A308 Staines Road West. Additional documents: Decision: The Local Committee (Spelthorne) agreed to: (i) Approve the formal advertisement of Traffic Orders for a reduction in speed limit on the eastbound A308 Staines Road West from 50mph to 40mph between Fairways and a point 50m to the west of Cadbury Road; (ii) Approve the formal advertisement of Traffic Orders for a reduction in speed limit on the westbound A308 Staines Road West from 50mph to 40mph between a point 50m to the west of Ashford Road to a point 50m to the west of Cadbury Road; (iii) Approve the formal advertisement of Traffic Orders for a reduction in speed limit in both directions on the A308 Staines Road West from 40mph to 30mph between a point 50m to the west of Cadbury Road to the Sunbury Cross Roundabout; (iv) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, relevant Divisional Member(s), Surrey Police and Surrey County Council’s Road Safety Team to consider any objections made in response to the advertised proposals; (v) Subject to there being no significant objections, to approve the implementation of the proposed speed limit reductions; (vi) In the event that significant objections are received, to receive a report to a future meeting of the Local Committee to decide how to respond to such objections. Minutes: Nick Healey outlined the case for reducing the speed limit from 50mph to 40mph between Fairways and Junction A244 Cadbury Road/ Windmill Road and from 40mph to 30mph between Junction A244 Cadbury Road/ Windmill Road and Sunbury Cross Roundabout on the A308, Staines Road West. Nick said that the Road Safety Team considered other engineering measures as well as reducing the speed limits and considered schemes across the county. Nick also said that any change in speed limit is reviewed and could be referred back to the Local Committee who can then decide whether they wish to revert back to the previous speed limit.
The Local Committee (Spelthorne) agreed to: (i) Approve the formal advertisement of Traffic Orders for a reduction in speed limit on the eastbound A308 Staines Road West from 50mph to 40mph between Fairways and a point 50m to the west of Cadbury Road; (ii) Approve the formal advertisement of Traffic Orders for a reduction in speed limit on the westbound A308 Staines Road West from 50mph to 40mph between a point 50m to the west of Ashford Road to a point 50m to the west of Cadbury Road; (iii) Approve the formal advertisement of Traffic Orders for a reduction in speed limit in both directions on the A308 Staines Road West from 40mph to 30mph between a point 50m to the west of Cadbury Road to the Sunbury Cross Roundabout; (iv) Authorise the Area Team Manager in consultation with the Chairman, Vice Chairman, relevant Divisional Member(s), Surrey Police and Surrey County Council’s Road Safety Team to consider any objections made in response to the advertised proposals; (v) Subject to there being no significant objections, to approve the implementation of the proposed speed limit reductions; (vi) In the event that significant objections are received, to receive a report to a future meeting of the Local Committee to decide how to respond to such objections.
Councillors Saliagopoulos and Pinkerton left at 9.55pm. |
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LOCAL COMMITTEE AND MEMBERS' ALLOCATIONS FUNDING UPDATE
To receive an update on Members’ Allocation Funding. Additional documents: Decision: The Local Committee (Spelthorne) agreed to note:
(i) The amounts that have been spent from the Members’ Allocation and Local Committee capital budgets, as set out in Annex 1 of the report.
Minutes: The Local Committee (Spelthorne) agreed to note:
(i) The amounts that have been spent from the Members’ Allocation and Local Committee capital budgets, as set out in Annex 1 of the report.
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To review the Forward Programme. Additional documents: Decision: The Local Committee (Spelthorne) agreed:
(i) the Forward Programme 2015/16 as outlined in Annex 1, indicating any further preferences for inclusion;
(ii) to consider any further themes for members briefings during 2015/16 and the next municipal year. Minutes: The Local Committee (Spelthorne) agreed:
(i) the Forward Programme 2015/16 as outlined in Annex 1, indicating any further preferences for inclusion;
(ii) to consider any further themes for members briefings during 2015/16 and the next municipal year. |
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DATE OF NEXT MEETING
To be held on Monday 29 June 2015 at 7pm in the Council Chamber, Spelthorne Borough Council Offices, Knowle Green, Staines-upon-Thames, TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time) Minutes: To be held on Monday 29 June 2015 at 7pm in the ouncil Chamber, Spelthorne Borough Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB.
(6.30pm – 7pm: Informal Public Question Time)
The meeting which commenced at 7pm ended at 10.10pm. |