Agenda, decisions and minutes
PDF 1 MBVenue: Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL
Contact: Sarah Goodman, Community Partnership and Committee Officer
Media
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Additional documents: Minutes: Apologies were received from Cllr Graham Chrystie and Mr Ben Carasco. |
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MINUTES OF PREVIOUS MEETING
To approve the minutes of the previous meeting as a correct record and agree that the Chairman signs the minutes. Additional documents: Minutes: The minutes of the Woking Local Committee meeting held on 5 March 2014 were agreed and signed. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary and other interests from Members in respect of any item to be considered at the meeting.
NOTES: · Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee. · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living with as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register if Disclosable Pecuniary Interests. · Members must notify the appropriate Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Additional documents: Minutes: Mr Richard Wilson declared a non-pecuniary interest in item 16. |
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PETITIONS
To receive any petitions in accordance with Standing Order 14.1. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
Petitions received:
a) Pathway from Horsell Park to Brewery Road
b) Speeding on Arnold Road
c) 20 MPH Speed limit of White Rose Lane Additional documents: Minutes: Petition A: Pathway from Horsell Park to Brewery Road
In accordance with Standing Order 14.1, Mr Colin Kemp presented this petition on behalf of local residents. The petition contained 225 signatures, and was worded as follows:
We petition the SCC local committee to take action to repair and make safe the top of the pathway leading from Horsell Park to Brewery Road.
In particular we want: - Resurfacing including both the potholed path and the unmade-up muddy section. - Lighting to provide safety at night.
Mr Kemp showed some photographs of the pathway. It was noted that this path is very well used with over 1,000 people and 100 wheeled vehicles using it each day. The last section of the path is narrow, lined with white posts and unlit, and many people in Horsell would like this addressed.
As local Member, Mr Kemp noted that the path in some areas is less that the 5 foot stated in the response. He has instigated an investigation into ownership of the land and will work with local residents to take this forward.
Members noted that the footpath was a key arterial route into Woking, and is key to helping to promote the health and wellbeing by encouraging people to walk and cycle into the town.
Petition B: Speeding on Arnold Road
In accordance with Standing Order 14.1, Mr Osborne presented this petition on behalf of local residents. The petition contained 83 signatures, and was worded as follows:
I want the Council to consult with residents to address speeding issues on Arnold Road which have developed as a result of Sheerwater Access Road works.
Possible solutions proposed by residents include:
Petitioners acknowledged the improvements that the Sheerwater Access Road had given to Arnold Road, but it had caused local speeding. The road is now being used as a cut through to avoid the traffic lights, and residents fear that this will increase once the new ASDA is opened, and the Sheerwater proposals are implemented. The speed survey that was commissioned was carried out at the wrong location and during half term. Residents would like something to be done to address the issue.
Mr Fishwick responded to the petition and it was agreed that officers would carry out a further speed survey in the New Year once ASDA has opened, and would liaise with residents over the positioning of the speeding loops and the timing of the survey. A report would be brought back to a future meeting of the Joint Committee with appropriate recommendations.
Petition C: 20MPH Speed Limit on White Rose Lane
In accordance with Standing Order 14.1, Mr Kelly presented this petition on behalf of local residents. The petition contained 41 signatures, and was worded as follows:
We the undersigned petition Surrey County Council to urgently ... view the full minutes text for item 18/14 |
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WRITTEN PUBLIC QUESTIONS
To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 14.2. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting. Additional documents: Minutes: Two public questions were received and tabled. A copy of the questions and answers can be found in Annex 2 of these minutes. Supplementary questions and responses are recorded below:
Question 1: Mr Simmons questioned paragraph 2 of the response and asked for it to be amended as there is an overhanging branch from a private property which affects the light distribution. The Chairman asked for further details to be sent to officers regarding the correspondence Mr Simmons has had with Skanska. Cllr Hunwicks and Mr Kemp agreed to work with Mr Simmons to establish ownership of the relevant tree and seek to resolve the issue.
Question 2: Mrs Barker asked for further details about compensation. Mr Kemp explained that this was an ongoing issue that he was involved with so could not provide an answer at the moment, but he was trying to look after the interests of the residents in any outcome. |
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WRITTEN MEMBER QUESTIONS
To receive any written questions from members under Standing Order 13. The deadline for member questions is 12 noon four working days before the meeting. Additional documents: Minutes: No written Member questions were received. |
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[Andrew Milne] (Approximate starting time – 7.00pm)
To update the committee on highways schemes within the borough.
Additional documents: Decision: Woking Joint Committee agreed to:
(i) Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2014/15 financial year (ii) Note progress with budget expenditure (iii) Note that a further Highways Update will be brought to the next meeting of this Committee. Reason: The recommendations will enable the progression of all highway related schemes and works. Minutes: Andrew Milne introduced the Highways Update report.
Member comments: · Mr Milne explained that the intention is to tie resurfacing and ITS works up where possible, including Pembroke Road and Blackhorse Road, but noted that this is not always possible if timing does not allow. · Mr Milne noted that to try to keep works disruption to a minimum, the timing of works takes into account local residents, commuters etc. Works are published in advance, letters sent to local residents, website is updated and advance warning signs are put out. Other communication streams including social media, are also being looked at. Need to make sure they are all giving a consistent message. Councillors commented that they were happy to help get the message to those that are harder to reach. · Mr Milne explained the permit system for streetworks, whereby anyone carrying works out on the highway needs to apply for a permit and book space. Notice is then given to utilities for them to carry out any works before resurfacing takes place, following which they are not allowed to do any planned works for the next two years. RESOLVED
Woking Joint Committee agreed to:
(i) Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2014/15 financial year (ii) Note progress with budget expenditure (iii) Note that a further Highways Update will be brought to the next meeting of this Committee.
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WOKING TOWN CENTRE MANAGEMENT
[Geoff McManus] (Approximate starting time – 7.20pm)
To update the committee on the progress of the Woking Town Centre Management Agreement.
Additional documents: Decision: Woking Joint Committee agreed that:
(i) the proposed timeline of actions within this report are endorsed. (ii) a further update at the end of the financial year 2014/15 be received
Reason: The recommendations confirm the priorities and work programme to enhance the Town Centre street scene with a review scheduled for the beginning of the new financial year. Minutes: Geoff McManus introduced the report which updated the committee on the Woking Town Centre Management Agreement.
Public comments: · Regarding signage for the Town Centre cycling prohibition it was noted that DfT agreement is being sought for the signage, and enforcement along Commercial Way would not take place until the works have been completed. To date there have been no accidents reported. A further update will be brought to the March 2015 committee. Member comments: · Mr McManus noted that an update on the A Boards would be included within the report due to come to committee in March 2015. It was agreed that the Public Realm Usage Policy would be circulated to Members for comment. · Mr McManus explained that the Town Centre had a deep cleansing regime, as well as Serco dealing with the litter. Any queries regarding this should be directed to Mr McManus. The recommendations in the report confirm the priorities and work programme to enhance the Town Centre street scene with a review scheduled for the beginning of the new financial year.
RESOLVED
Woking Joint Committee agreed that:
(i) the proposed timeline of actions within this report are endorsed. (ii) a further update at the end of the financial year 2014/15 be received.
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AIR QUALITY MANAGEMENT AREA - ANCHOR HILL, WOKING
[Geoff McManus] (Approximate starting time – 7.40pm)
To consider and agree options to improve air quality in Anchor Hill. Additional documents: Decision: Woking Joint Committee agreed that:
i) Minor works to the Anchor Hill road junction are to be undertaken (Option 1) with the aim of improving air quality
ii) A further assessment of nitrogen dioxide levels to take place 6 months after option 1 has been introduced is required and will be reported back to this Joint Committee
Reason: Minor works to the junction will be undertaken with a view to reducing the emissions of NO2 to below the national standards. When this is achieved, the AQMA would be able to be revoked. The further assessment will look at the change in levels once the work has been carried out.
Minutes: Geoff McManus introduced the report on air quality in Knaphill. Minor works to the junction will be undertaken with a view to reducing the emissions of NO2 to below the national standards. When this is achieved, the AQMA would be able to be revoked.
Public comments: Mr McManus apologised if there had been a lack of public consultation. When an Air Quality Management Area is identified, local residents are written too. Mr McManus is happy to meet with Knaphill Residents Association if it would be helpful.
Member comments: The Chairman proposed an additional recommendation (ii), which was seconded by Cllr Kingsbury and agreed by the committee.The further assessment will look at the change in levels once the work has been carried out.
RESOLVED
Woking Joint Committee agreed that:
i) Minor works to the Anchor Hill road junction are to be undertaken (Option 1) with the aim of improving air quality
ii) A further assessment of nitrogen dioxide levels to take place 6 months after option 1 has been introduced is required and will be reported back to this Joint Committee
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LOCAL SUSTAINABLE TRANSPORT FUND
[Paul Fishwick/Marc Woodall] (Approximate starting time – 7.55pm)
To update the committee on the Local Sustainable Transport Fund for 2013/14 and plans for 2014/15. Additional documents: Decision: Woking Joint Committee is agreed to :
(i) Note the Annual Report for the 2013/14 financial year. (ii) Note the draft programme for the 2014/15 financial year. (iii) Note the Sheerwater and Maybury community funding update Reason: Woking Joint Committee noted the Annual Report for the Local Sustainable Transport Fund, which is in the process of being developed for submission to the DfT by 29 June 2014.
The Joint Committee is also noted the draft programme for the final year of the LSTF project, and the Sheerwater and Maybury community funding update.
Minutes: Paul Fishwick introduced the report which updated members on the Local Sustainable Transport Fund.
RESOLVED
Woking Joint Committee is agreed to:
(i) Note the Annual Report for the 2013/14 financial year. (ii) Note the draft programme for the 2014/15 financial year. (iii) Note the Sheerwater and Maybury community funding update
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YOUTH PROVISION IN WOKING - ANNUAL PERFORMANCE REVIEW 2013/14 AND FUTURE JOINT WORKING
[Jeremy Crouch/Sue Barham/Jeff Papworth] (Approximate starting time – 8.10pm)
To consider the youth annual performance report and future joint working across the Borough.
Additional documents: Decision: Woking Joint Committee agreed:
(i) To note the Annual Performance Reports for Services for Young People, as well as WBC activity taking place during 2013/14 (ii) To note planned activity by all partners for 2014/15 (iii) To endorse the approach being taken to the development of an Integrated Youth Strategy, with the cost of any required consultancy support (up to the value of £5k) being met from WBC’s youth service budget. (iv)To request that Property Services comment on the repair status and how fit for purpose the premises of Lakers, Sheerwater and Woking Youth Centre are and report back to the Youth Task Group as soon as possible.
Reason: To assure the newly formed Woking Joint Committee of existing service provision and performance, as well as the proposed joint working approach to development of youth services across the borough. The comment from Property Services on the repair status and how fit for purpose the buildings are will be considered by the Youth Task Group, and action taken as appropriate.
Minutes: Jeremy Crouch, Sue Barham and Jeff Papworth introduced the report which set out the annual performance review of youth provision in Woking and future joint working.
On Page 75 it was noted that there is no Skills Centre in Woking as one is not required due to the good work that is already being done.
It was proposed that the draft Integrated Youth Strategy would be presented to Members in September, before going out to consultation, with the final strategy being agreed by the Joint Committee in December, which is in line with the timetable for recommissioning.
Member comments: · The Chairman proposed an additional recommendation (iv), which was seconded by Mr Kemp and agreed by the committee, to help ensure that the youth centres are fit for purpose. · All three centres are delivering well, and as expected, there is regional variation. Match provision has been a challenge, but work is ongoing to improve this. · The Cabin is going well and they are due to expand to a third evening. There could be an opportunity for additional provision at Trinity Studios targeting a different group with Surrey Youth Focus. · Work is ongoing in Sheerwater to further engage with the community and get them more involved. Work is also being done with the school. RESOLVED
Woking Joint Committee agreed:
(i) To note the Annual Performance Reports for Services for Young People, as well as WBC activity taking place during 2013/14 (ii) To note planned activity by all partners for 2014/15 (iii) To endorse the approach being taken to the development of an Integrated Youth Strategy, with the cost of any required consultancy support (up to the value of £5k) being met from WBC’s youth service budget. (iv)To request that Property Services comment on the repair status and how fit for purpose the premises of Lakers, Sheerwater and Woking Youth Centre are and report back to the Youth Task Group as soon as possible. |
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CREATING OPPORTUNITIES FOR YOUNG PEOPLE: LOCAL RE-COMMISSIONING FOR 2015 - 2020
[Jeremy Crouch/Sue Barham] (Approximate starting time – 8.30pm)
To update committee on proposed increased delegation of decision making in relation to local ‘early help’ for young people, within the context of re-commissioning for 2015-2020. Additional documents: Decision: Woking Joint Committee agreed to:
(i) Support increased delegation of decision-making to include the current Centre Based Youth Work so that it can be re-commissioned alongside the current Local Prevention Framework. (ii) Agree that local priorities for the newly delegated commissions within Services for Young People will be decided by the Woking Joint Committee informed by the work of the constituted Youth Task Group. Reason: This paper outlined plans to build on the successes of Services for Young People and proposed greater integration and working together for the commissioning of the Local Prevention Framework (LPF), Centre Based Youth Work (CBYW) alongside the contracts for youth work in youth centres currently let by Woking Borough Council, and potentially other more integrated commissioning with partners such as Public Health, Surrey Police and Active Surrey. It explained how Services for Young People plan to achieve its overall goal of employability for all young people. Minutes: Jeremy Crouch introduced the report. The paper outlined plans to build on the successes of Services for Young People and proposed greater integration and working together for the commissioning of the Local Prevention Framework, Centre Based Youth Work alongside the contracts for youth work in youth centres currently let by Woking Borough Council, and potentially other more integrated commissioning with partners such as Public Health, Surrey Police and Active Surrey.
RESOLVED
Woking Joint Committee agreed to:
(i) Support increased delegation of decision-making to include the current Centre Based Youth Work so that it can be re-commissioned alongside the current Local Prevention Framework. (ii) Agree that local priorities for the newly delegated commissions within Services for Young People will be decided by the Woking Joint Committee informed by the work of the constituted Youth Task Group. |
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JOINT COMMITTEE SUB-COMMITTEES AND TASK GROUPS
[Sarah Goodman/Sue Barham] (Approximate starting time – 8.45pm)
To agree establishment, terms of reference and membership of sub committee and task groups of the Joint Committee.
Additional documents: Decision: Woking Joint Committee agreed:
(i) The terms of reference for the following (as set out in Annex 1): a. Health and Wellbeing Sub Committee b. Community Safety Sub Committee (as amended) c. Parking Task Group d. Youth Task Group e. LSTF and Future Transport Planning Task Group
(ii) The County Councillor and Borough Councillor appointments to the following: a. Health and Wellbeing Sub Committee (2 County and 2 Borough) · Liz Bowes (C) · Colin Kemp (C) · Beryl Hunwicks (B) · Tina Liddington (B)
b. Community Safety Sub Committee (4 members including at least one Borough Councillor and one County Councillor) · Beryl Hunwicks (B) · Liam Lyons (B) · John Kingsbury (B) · Will Forster (C)
c. Parking Task Group (2 County and 2 Borough plus Chairman and Vice Chairman) · Richard Wilson (C) · Colin Kemp (C) · Gary Elson (B) · Liam Lyons (B) · Liz Bowes · John Kingsbury
d. Youth Task Group (2 County and 2 Borough) · Linda Kemeny (C) · Colin Kemp (C) · Derek McCrum (B) · Graham Chrystie (B)
e. LSTF and Future Transport Planning Task Group (2 County and 2 Borough plus Chairman and Leader of Borough Council) · Richard Wilson (C) · SajHussain (C) · Mazaffar Ali (B) · Will Forster (B) · Liz Bowes · John Kingsbury
Reason: The Sub-Committees and Task Groups will enable the Joint Committee to carry out its functions in an efficient and expedient manner. The terms of reference of the Community Safety Sub-Committee were amended – the membership was changed to: Four members including at least one County Councillor and one Borough Councillor. Minutes: Sarah Goodman introduced the report which set out the terms of reference and membership of the Sub-Committees and Task Groups of the Joint Committee. An amendment was made to the terms of reference of the Community Safety Sub-Committee - the membership was changed to: Four members including at least one County Councillor and one Borough Councillor.
RESOLVED
Woking Joint Committee agreed:
(i) The terms of reference for the following (as set out in Annex 1): a. Health and Wellbeing Sub Committee b. Community Safety Sub Committee (as amended) c. Parking Task Group d. Youth Task Group e. LSTF and Future Transport Planning Task Group
(ii) The County Councillor and Borough Councillor appointments to the following: a. Health and Wellbeing Sub Committee (2 County and 2 Borough) · Liz Bowes (C) · Colin Kemp (C) · Beryl Hunwicks (B) · Tina Liddington (B)
b. Community Safety Sub Committee (4 members including at least one Borough Councillor and one County Councillor) · Beryl Hunwicks (B) · Liam Lyons (B) · John Kingsbury (B) · Will Forster (C)
c. Parking Task Group (2 County and 2 Borough plus Chairman and Vice Chairman) · Richard Wilson (C) · Colin Kemp (C) · Gary Elson (B) · Liam Lyons (B) · Liz Bowes · John Kingsbury
d. Youth Task Group (2 County and 2 Borough) · Linda Kemeny (C) · Colin Kemp (C) · Derek McCrum (B) · Graham Chrystie (B)
e. LSTF and Future Transport Planning Task Group (2 County and 2 Borough plus Chairman and Leader of Borough Council) · Richard Wilson (C) · Saj Hussain (C) · Mazaffar Ali (B) · Will Forster (B) · Liz Bowes · John Kingsbury
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[Sarah Goodman/Sue Barham] (Approximate starting time – 8.55pm)
To note the forward programme of Woking Joint Committee
Additional documents: Decision: Woking Joint Committee:
(i) Noted and commented on the forward programme contained in this report, with the addition of the following items: · September – Draft Integrated Youth Strategy Update on Operation Horizon
· December – Review of Ride 100 Approval of Integrated Youth Strategy
Reason: Having a list of items members would wish to have reported will enable a forward programme to be drawn up and for relevant officers to be invited to present to the committee.
Minutes: RESOLVED
Woking Joint Committee:
(i) Noted and commented on the forward programme contained in this report, with the addition of the following items: · September – Draft Integrated Youth Strategy Update on Operation Horizon
· December – Review of Ride 100 Approval of Integrated Youth Strategy
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EXCLUSION OF THE PUBLIC
[Chairman] (Approximate starting time – 9.00pm)
That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. Additional documents: Minutes: RESOLVED that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during the consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraph 3 of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE
The following items of business were considered in private by the Joint Committee. Set out below is a public summary of the decisions taken. |
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SCHOOL PLACES IN WOKING (1)
[Kieran Holliday/Ray Morgan] (Approximate starting time – 9.05pm)
To agree an approach to securing school places.
Decision: Woking Joint Committee agreed the recommendations as set out in the Part 2 report.
Reason: As set out in the Part 2 report.
Minutes: Mr Wilson, Mr Kemp, Mr Forster and Mr Hussain all declared a non-pecuniary interest in this item
Kieran Holliday and Ray Morgan introduced the report which looked to agree an approach to securing school places.
RESOLVED (by a vote of 11 in favour and 1 abstention)
Woking Joint Committee agreed the recommendations as set out in the Part 2 report.
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SCHOOL PLACES IN WOKING (2)
[Kieran Holliday/Ray Morgan] (Approximate starting time – 9.20pm)
To agree an approach to securing school places.
Decision: Woking Joint Committee agreed the recommendations as set out in the Part 2 report.
Reason: As set out in the Part 2 report.
Minutes: Mr Wilson, Mr Kemp, Mr Forster, Mr Hussain and Mr Spinks all declared a non-pecuniary interest in this item
Kieran Holliday and Ray Morgan introduced the report which looked to agree an approach to securing school places.
RESOLVED (by a vote of 8 in favour and 4 abstentions)
Woking Joint Committee agreed the recommendations as set out in the Part 2 report.
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PUBLICITY FOR PART 2 ITEMS
[Chairman] (Approximate starting time – 9.30pm)
To consider whether the items considered under Part 2 of the agenda should be made available to the Press and public. Additional documents: Minutes: The information considered in Part 2 of the meeting should not be made available to the press and public. |
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Additional documents: |
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Additional documents: |