Councillors and committees

Agenda, decisions and minutes

Venue: Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL

Contact: Sarah Goodman, Community Partnership and Committee Officer 

Media

Items
No. Item

33/14

APOLOGIES FOR ABSENCE

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    To receive any apologies for absence.

    Additional documents:

    Minutes:

    Apologies were received from Mr Ben Carasco.

34/14

MINUTES OF PREVIOUS MEETING pdf icon PDF 129 KB

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    To approve the minutes of the previous meeting as a correct record and agree that the Chairman signs the minutes.

    Additional documents:

    Minutes:

    The minutes of the last meeting held on 25 June 2014 were agreed and signed.

35/14

DECLARATIONS OF INTEREST

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    To receive any declarations of disclosable pecuniary and other interests from Members in respect of any item to be considered at the meeting.

     

    NOTES:

    ·         Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee.

    ·         In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living with as if they were civil partners and the member is aware they have the interest.

    ·         Members need only disclose interests not currently listed on the Register if Disclosable Pecuniary Interests.

    ·         Members must notify the appropriate Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    Additional documents:

    Minutes:

    There were no declarations of interest.

36/14

PETITIONS

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    To receive any petitions in accordance with Standing Order 14.1.  Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Petitions received:

     

    a)    Health care facilities in Byfleet village

    Additional documents:

    Minutes:

    Petition A: Health care facilities in Byfleet Village

     

    In accordance with Standing Order 14.1 Mrs Amanda Boote presented this petition on behalf of local residents.  The petition contained 1078 signatures and was worded as follows:

    We, the undersigned, would like Health Care facilities brought back to Byfleet village.

     

    The key issues that residents raised are set out below:

    ·         Within Byfleet there are 3,700 households, and a third of the residents are either under 10 years old or over 65 years, and there are currently no healthcare facilities in the village.

    ·         A questionnaire was sent to all households in the village, and the main request that came back was for a medical centre to be provided.  This was particularly the case for the 40 plus age group.

    ·         The closest medical facility is over two miles away in West Byfleet, which is too far to walk and is not safe to cycle.  Residents feel that the medical practice in West Byfleet is struggling to cope, and parking is a particular issue in and around the medical practice. Buses are infrequent and follow the commuter route, so often get caught in traffic. It was felt that the provision of a health care facility in Byfleet would also help relieve some of the traffic problems in the area.

    ·         The lack of provision is particularly difficult for the elderly, and the provision of mobile doctors or a district nurse in Byfleet would help enable older people to stay in their homes for longer.

    ·         The demographics of Woking show an ageing population, and there is a projection for 350 new homes in Byfleet which will add more pressure to the existing infrastructure.

     

    The Chairman gave the following response. Following on from the question that was put to the Joint Committee on 25 June 2014 from Mrs Farrant on the same issue, the Vice Chairman of the Joint Committee wrote to the Surrey County Council Cabinet Member for Public Health and Health and Wellbeing Board as requested.  We have been advised to forward the residents’ concerns to the Surrey and Sussex Area Team of NHS England, who oversee healthcare for Surrey and Sussex, and commission primary care services (GPs, dentists, optometrists and pharmacists) as well as Public Health screening and immunisation programmes.  The residents’ petition will also be forwarded to the Area Team for their consideration.

     

    The County Divisional and Borough Ward members were fully supportive of the petition. They agreed that access to the West Byfleet practice was an issue.  It was also noted that a nursing service used to be provided at St Mary’s Day Centre, and asked whether this could be re-instated?

     

    It was noted that the Joint Committee would be updated on the response from the Surrey and Sussex Area Team at the first available opportunity.

     

    Petition B: Road safety/speeding near Common Close

     

    In accordance with Standing Order 14.1 Mr Les Adcock presented this petition on behalf of local residents.  The petition contained 59 signatures and was worded as follows:

     

    We the undersigned  ...  view the full minutes text for item 36/14

37/14

WRITTEN PUBLIC QUESTIONS

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    To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 14.2. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    Five public questions were received and tabled.  A copy of the questions and answers can be found in Annex 2 of these minutes.  Supplementary questions and responses are recorded below.

     

    Question 2: Mr Makowski explained that he was representing 17 houses in Berkeley Gardens and Woodlands Road, all of whom would like to be included within the CPZ, and he did not think that the answer answered the question.

     

    Mr Curl explained that Woodlands Road had been looked at for possible inclusion in the CPZ, and officers had made several visits to the area.  Officers’ view was that the level of parking does not warrant inclusion in the CPZ, but double yellow lines would be help mitigate the problem.

     

    Question 4: Mr Galea asked for the anomaly for the inclusion of Pembroke Gardens to be addressed, and also queried why more weight has been given to the unaffected inner households.

     

    Mr Curl confirmed that Pembroke Gardens was not included in the traffic order, and therefore is not within the CPZ.  The consultation response showed that 8 out 15 houses were against inclusion.  As there was no consensus the recommendation is to not include it within the CPZ but to continue to monitor the situation.

     

     

38/14

WRITTEN MEMBER QUESTIONS

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    To receive any written questions from members under Standing Order 13.  The deadline for member questions is 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    Two member questions were received and tabled.  A copy of the questions and answers can be found in Annex 3 of these minutes.  Supplementary questions and responses are recorded below:

     

    Question 1: Cllr Morales explained that the road junction at the end of Coniston Road is dangerous as priority is given to traffic travelling along a side road.  Could consideration be given to changing this or provide additional signage?

     

    Mr Milne agreed to consult the traffic engineer to see what could be possible.  It was agreed that a site meeting would be arranged to look at the issue.

     

    Question 2: Mr Forster asked for clarification regarding the second part of his question as to whether the company have been requested to use a smaller vehicle.

     

    A written answer would be provided outside the meeting.

39/14

2014 WOKING PARKING REVIEW pdf icon PDF 166 KB

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    [David Curl]

    (Approximate starting time – 8.15pm)

     

    To agree changes to parking restrictions within Woking

    Additional documents:

    Decision:

    RESOLVED

     

    The Woking Joint Committee agreed to defer the report for consideration at a special meeting of the Joint Committee to be held at 6pm on 22 October 2014.

     

    REASONS:

     

    Members requested the item to be deferred pending further discussions with officers.

    Minutes:

    The Chairman brought this item forward, and pending further discussions, with the agreement of Councillors, the item was deferred to a special meeting of the Woking Joint Committee which would take place at 6pm on Wednesday 22 October 2014.

     

    RESOLVED

     

    The Woking Joint Committee agreed to defer the report for consideration at a special meeting of the Joint Committee to be held at 6pm on 22 October 2014.

     

     

40/14

CREATING OPPORTUNITIES FOR YOUNG PEOPLE - EARLY HELP pdf icon PDF 117 KB

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    [Jeremy Crouch/Sue Barham]

    (Approximate starting time – 6.50pm)

     

    To approve the local priorities for Local Prevention in Woking and receive an update on the current local prevention and youth centre commissions, Integrated Youth Strategy and the Surrey County Council Youth Centre estate in Woking.

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee agreed:

     

    (i)    To approve the local priorities (Annex 1), to be considered by providers, focusing on the identified needs of Woking and the geographical neighbourhoods prioritised by the Youth Task Group with the addition of Knaphill.

    (Note that approval is subject to approval of the Services for Young People model by Cabinet on 23 September 2014)

    (ii)   To note the update regarding commissioned youth services in Woking.

    (iii)  To note the update regarding the Integrated Youth Strategy.

    (iv)To note the changes to the council scheme of delegation which provides increased decision making to local commissioning in relation to youth work and Surrey Outdoor Learning and Development (SOLD).

    (v)  To note the update regarding SCC’s Youth Centre estate.

     

    REASON:

    To ensure quality youth provision in Woking to address local needs. It was noted that Knaphill was also an area of concern that members wanted addressed.

    Minutes:

    Jeremy Crouch and Sue Barham introduced the report which updated the Joint Committee on current performance and set out for approval the local priorities for Local Prevention in Woking. 

     

    As Woking YMCA has ceased trading, Eikon now manage Lakers and Sheerwater youth centres on behalf of The Youth Consortium. The property works are progressing well, and it was noted that the costings for the tap included all the associated alterations, pipework and testing. Work has started on the Integrated Youth Strategy and a draft will be considered by the Youth Task Group in advance of formal approval by the Joint Committee in December 2014.

     

    Mrs Kemeny noted that Cabinet had approved the new model for re-commissioning services.

     

    Member comments:

     

    Members were very pleased with the progress that has been made to date.  During discussions, the following comments were made:

    ·         Knaphill is another neighbourhood that Members would like including as a priority for Local Prevention this year. The data for Byfleet shows there is currently an issue which could be addressed through Local Prevention. Priorities for Local Prevention will be re evaluated every year.

    ·         Mr Forster asked about the amount of funding that Surrey County Council and Woking Borough Council has put into the YMCA over the years, and also asked about the future of the building.  A response to the funding question would be answered outside the meeting.  No decision has yet been made about the longer term use of the building.

    ·         A response would be provided to Mrs Kemeny outside the meeting regarding the use of Woking Youth Arts Centre.

     

     

    RESOLVED

     

    Woking Joint Committee agreed:

     

    (i)    To approve the local priorities (Annex 1), to be considered by providers, focusing on the identified needs of Woking and the geographical neighbourhoods prioritised by the Youth Task Group with the addition of Knaphill.

    (Note that approval is subject to approval of the Services for Young People model by Cabinet on 23 September 2014)

    (ii)   To note the update regarding commissioned youth services in Woking.

    (iii)  To note the update regarding the Integrated Youth Strategy.

    (iv)To note the changes to the council scheme of delegation which provides increased decision making to local commissioning in relation to youth work and Surrey Outdoor Learning and Development (SOLD).

    (v)  To note the update regarding SCC’s Youth Centre estate.

     

41/14

PROGRESS REPORT ON WOKING LIBRARY REFURBISHMENT (2012) AND BYFLEET COMMUNITY PARTNERED LIBRARY pdf icon PDF 147 KB

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    [Rose Wilson/John Case]

    (Approximate starting time – 7.10pm)

     

    To update the committee on Woking Library and Byfleet Community Partnered Library.

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee noted the report.

    Minutes:

    Members welcomed the report and the work of the staff within the flagship library in Woking.

     

    Member comments:

    ·         Concern was expressed about a change of policy since the refurbishment regarding the display of information/leaflets from community groups, and members asked for this to be taken up with officers and for a response to be provided outside the meeting.

    ·         A request was made that the decision to remove the music scores from Woking library be revisited.  This would be raised and a response provided outside the meeting.

    ·         Members were delighted at the progress made at Byfleet Library and the service that the volunteers give to local residents.

    ·         Mr Wilson requested additional data on book issues at Byfleet which would be provided outside the meeting.

     

    RESOLVED

     

    Woking Joint Committee noted the report.

42/14

ROAD SAFETY OUTSIDE SCHOOLS REPORT: HORSELL C OF E JUNIOR SCHOOL pdf icon PDF 136 KB

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    [Rebecca Harrison/Duncan Knox]

    (Approximate starting time – 7.25pm)

     

    To consider the nature and extent of road safety issues outside Horsell Junior School and possible measures which could be taken, following a petition presented to the Joint Committee

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee agreed that:

     

    (i)    Horsell Junior School will be asked to undertake additional school travel plan and road safety education activities. This will include take up of Teaching Assistant Pedestrian Awareness Skills courses, Park SMART and the setting up of a walking bus. The school will be supported in these activities by the county council’s Sustainable Travel Team.

    (ii)   The highway improvement proposals presented within this report are added to the Woking list of possible future highway improvements, and are prioritised alongside other schemes using the “CASEM” countywide scheme assessment process. This will take into account the likely effect of the proposals on congestion, accessibility, safety, economy and future maintenance liabilities.

     

    REASON:

    The recommended highway measures would help to reduce traffic speeds and reduce antisocial parking and so would improve the road environment to encourage more walking, scooting and cycling to school. A successful increase in these modes would contribute to fewer car journeys and less motor vehicle congestion. The recommended school travel plan and road safety education improvements would also help to improve road safety and reduce reliance on the car for the school journey.

    Minutes:

    Rebecca Harrison introduced the report which set out possible measures which could be taken to address road safety issues outside Horsell Junior School following the presentation of a petition to the Joint Committee. This was one of the first schools to be assessed using the new Road Safety Outside Schools Policy following its ratification by Cabinet in July 2014.  The Policy deals with parental perception of risk as well as actual risk.  It was noted that recommended measures would need to compete with other highways schemes in Woking.

     

    Public comments:

    ·         It was noted that this process is available for schools countywide, but will need be carried out within the resources of a small team.

    ·         The lead petitioner thanked the committee for the report.

     

    Member comments:

    ·         Pleased that the schools are involved in the process and that they have to be seen to want to help themselves.

     

    The recommended highway measures would help to reduce traffic speeds and reduce antisocial parking and so would improve the road environment to encourage more walking, scooting and cycling to school. A successful increase in these modes would contribute to fewer car journeys and less motor vehicle congestion. The recommended school travel plan and road safety education improvements would also help to improve road safety and reduce reliance on the car for the school journey.

     

    RESOLVED

     

    Woking Joint Committee agreed that:

     

    (i)    Horsell Junior School will be asked to undertake additional school travel plan and road safety education activities. This will include take up of Teaching Assistant Pedestrian Awareness Skills courses, Park SMART and the setting up of a walking bus. The school will be supported in these activities by the county council’s Sustainable Travel Team.

    (ii)   The highway improvement proposals presented within this report are added to the Woking list of possible future highway improvements, and are prioritised alongside other schemes using the “CASEM” countywide scheme assessment process. This will take into account the likely effect of the proposals on congestion, accessibility, safety, economy and future maintenance liabilities.

     

43/14

HIGHWAYS UPDATE pdf icon PDF 117 KB

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    [Andrew Milne]

    (Approximate starting time – 7.40pm)

     

    To update the committee on highways schemes within the borough

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee agreed to:

     

    (i)    Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2014/15 financial year           

    (ii)   Note progress with budget expenditure         

    (iii)  Note that a further Highways Update will be brought to the next meeting of this Committee.

    REASON:

    The above recommendations are made to enable progression of all highway related schemes and works.

    Minutes:

    Andrew Milne introduced the report which updated the committee on highways schemes within the borough.

     

    Public comments:

    ·         It was clarified that the lead petitioners were invited to the site meeting regarding Pembroke Road traffic calming.

     

    Member comments:

    ·         The amount of funding transferred to Runnymede is included on the financial spreadsheet for drainage which is circulated to members.

    ·         Junction improvements for the junction of Blackhorse Road and Saunders Lane are currently being designed.

    ·         Signs covered in vegetation should be reported through the SCC website.

    ·         The date for works to take place on Robin Hood Road will be clarified outside the meeting,

    ·         The is a dip in the road by the junction of Barnby Road and Robin Hood Road which needs to be looked at.

    ·         The Vicarage Road site may be deferred until 2015/16.

     

    RESOLVED

     

    Woking Joint Committee agreed to:

     

    (i)    Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2014/15 financial year           

    (ii)   Note progress with budget expenditure         

    (iii)  Note that a further Highways Update will be brought to the next meeting of this Committee.

     

44/14

PROPOSED AMENDMENTS TO THE BOROUGH COUNCIL OF WOKING (WOKING TOWN CENTRE) (TRAFFIC REGULATION) ORDER 1994 pdf icon PDF 111 KB

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    [Geoff McManus/Douglas Spinks]

    (Approximate starting time – 7.55pm)

     

    To approve the advertisement and implementation of an amendment to an existing Traffic Regulation Order to fully pedestrianise Commercial Way between Chapel Street and Cawsey Way.

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee agreed that:

     

    (i)                Proposed amendments to the Borough Council of Woking (Woking Town Centre) (Traffic Regulation) Order 1994 to prevent vehicles proceeding along Commercial Way between Chapel Street and Cawsey Way junctions 24 hours / 7 days a week be advertised.

     

    (ii)               Any objections to the proposal will be reviewed by the Area Team Manager, Neighbourhood Services Business Manager, following consultation with the Chairman, Vice Chairman and Members of the Committee; and

     

    (iii)  Following the advertisement of the amendment to the TRO, to implement it subject to no irresolvable objections.

     

    REASON:

     

    To enable the provision of a high quality urban environment as part of the major public realm improvement scheme being implemented in the Town Centre.

    Minutes:

    Member comments:

    ·         Members requested an update on the signage relating to cycling through the town centre as soon as practicable.

     

    RESOLVED

     

    Woking Joint Committee agreed that:

     

    (i)                Proposed amendments to the Borough Council of Woking (Woking Town Centre) (Traffic Regulation) Order 1994 to prevent vehicles proceeding along Commercial Way between Chapel Street and Cawsey Way junctions 24 hours / 7 days a week be advertised.

     

    (ii)               Any objections to the proposal will be reviewed by the Area Team Manager, Neighbourhood Services Business Manager, following consultation with the Chairman, Vice Chairman and Members of the Committee; and

     

    (iii)  Following the advertisement of the amendment to the TRO, to implement it subject to no irresolvable objections.

45/14

ON STREET PARKING ENFORCEMENT REPORT pdf icon PDF 134 KB

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    [Geoff McManus]

    (Approximate starting time – 8.05pm)

     

    To update the committee regarding on street parking management and enforcement within Woking.

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee noted the report and requested that road safety outside schools and takeaways were also highlighted as issues.

     

    REASON

    Members requested that road safety outside schools and takeaways were highlighted as issues within the reasons for recommendations.

    Minutes:

    Geoff McManus introduced the report which updated the committee on on-street parking and enforcement.

     

    Public comments:

    ·         In response to a comment it was noted that village centres do get less enforcement that the main CPZ areas.  The five minute observation period is consistent across Surrey.

     

    Member comments:

    ·         Members requested that safety around schools and takeaways were also highlighted as an issue within the reasons for recommendations.

    ·         Mr Kemp suggested that the surplus monies could be used to fund an extra member of staff for enforcement.  This was seconded by Mr Hussain.  In response Mr McManus explained that he would be able to do this within existing resources.

    ·         Members asked for clarification as to why shops charged an extra 30p for vouchers.

    ·         Discretion is used when enforcement officers are working near faith events – parking still needs to be safe.

    ·         Officers are looking at a pay by phone system which could be used alongside vouchers.

     

    Proposals for the parking surplus would be discussed at an informal meeting to be held on 22 October 2014, and will be brought to the formal meeting on 3 December for further discussions and approval.

     

    RESOLVED

     

    Woking Joint Committee noted the report and requested that road safety outside schools and takeaways were also highlighted as issues.

     

     

46/14

OPERATION HORIZON UPDATE pdf icon PDF 85 KB

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    [Mark Borland/Jane Young]

    (Approximate starting time – 8.35pm)

     

    To update the committee on Operation Horizon

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee noted the report

    Minutes:

    Jane Young and Jason Lofty introduced the report which updated the committee on Operation Horizon.  It was noted that roads found to have a high level of tar content would be deferred to the first quarter of next year – an update would be circulated to members of the committee early in the New Year.

     

    Public comments:

    In response to a question on the deferral of Queens Road, Knaphill and the current state of the road, it was noted that the County Council has a statutory duty to keep the road safe, and this will continue to be the case.

     

    Member comments:

    Responses to comments made are as follows:

    ·         The permit for Old Woking Road was turned down, and is now in the programme for the first quarter of next year.

    ·         Flooding issues on Robin Hood Road roundabout will be sorted before the road is resurfaced.

    ·         Hook Heath Road is programmed in for 12 November 2014.

    ·         Contractors have been taken to task over the lack of communication in relation surface dressing.  Members were also concerned about the use of surface dressing in urban areas.

    ·         Permits are currently being requested for the first quarter of next year for roads which have been deferred.

    ·         Assurance was requested that flooding problems on Lock Lane have been addressed and will be monitored.

    ·         A problem with one of the Newark Bridges would be looked at.

    ·         The remaining section of Bassett Road will be done under a specialist concrete programme after April. Further details will be circulated to members when available.

    ·         A small section of Shackleford Road needs urgent attention.

     

    RESOLVED

     

    Woking Joint Committee noted the report

47/14

LOCAL SUSTAINABLE TRANSPORT FUND: UPDATE, BUS CLEARWAYS AND BUSINESS TRAVEL FORUM pdf icon PDF 135 KB

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    [Paul Fishwick]

    (Approximate starting time – 8.50pm)

     

    To update members on the LSTF capital programme and to consider proposals for bus clearways as well as Business Travel Forum applications.

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee agreed to:

     

    (i)    Note the LSTF (Woking) capital programme for the remainder of 2014/15 (annex A)

    (ii)   Agree that the bus stop clearways as set out in annexes B and D on the “St Johns” and “route 91” bus corridors are introduced at the existing bus stops as shown on plans in annexes C and E.

    (iii)  Agree that £62,000 be allocated to the proposed projects for 2014 from the existing LSTF Business Engagement budget (annex F) as set out below:

    a.                West Byfleet Station Cycle Parking (£25,000)

    b.    Basingstoke Canal Improvements (£22,000)

    c.    Cycle Parking Facilities at All Access (£500)

    d.    Peacocks Transport Media Screen (£10,000)

    e.    Electric Vehicle pop-up road shows (£2,500)

    f.     Electric Vehicle Information Pack for Surrey (£2,000)

    REASON:

     

    Bus stop clearways

    There are four key reasons why bus stop clearways are required;

    1.    Buses require parallel alignment to the kerb to deploy ramping and kneeling equipment to allow step-free access for wheelchair users and those with mobility problems, and easier boarding/alighting for all passengers.

    2.   Parked vehicles within bus stops prevent this access.

    3.   Reliability of buses is increased if the vehicles are able to approach, stop and depart bus stops without hindrance, improving accuracy of scheduled bus stopping times and encouraging usage of sustainable transport

    4.   Bus stop clearways enable Borough enforcement officers to issue penalty charge notices on offending vehicles thereby discouraging inconsiderate parking.

     

    Business travel forum

     

    All of the proposed projects meet the LSTF objectives and will increase the number of people using more sustainable forms of transport through improved facilities and information. 

     

    The total funding required falls within the agreed LSTF business engagement budget for 2014/15. 

    Minutes:

    A correction was noted to Annex D page 165 – the number in the column for proposed bus cage action should read 24/7.

     

    RESOLVED

     

    Woking Joint Committee agreed to:

     

    (i)    Note the LSTF (Woking) capital programme for the remainder of 2014/15 (annex A)

    (ii)   Agree that the bus stop clearways as set out in annexes B and D on the “St Johns” and “route 91” bus corridors are introduced at the existing bus stops as shown on plans in annexes C and E.

    (iii)  Agree that £62,000 be allocated to the proposed projects for 2014 from the existing LSTF Business Engagement budget (annex F) as set out below:

    a.                West Byfleet Station Cycle Parking (£25,000)

    b.    Basingstoke Canal Improvements (£22,000)

    c.    Cycle Parking Facilities at All Access (£500)

    d.    Peacocks Transport Media Screen (£10,000)

    e.    Electric Vehicle pop-up road shows (£2,500)

    f.     Electric Vehicle Information Pack for Surrey (£2,000)

     

48/14

WOKING BOROUGH LOCAL TRANSPORT STRATEGY AND FORWARD PROGRAMME pdf icon PDF 101 KB

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    [Caroline Tuttle/Paul Fishwick]

    (Approximate starting time – 9.05pm)

     

    To consider the Woking Borough Local Transport Strategy and Forward Programme.

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee agreed to:

     

    (i)    Approve the Woking Borough Local Transport Strategy and Forward Programme (see Annex 1), and its suggested objectives.

     

    REASON

     

    Delivering the Woking Borough Local Transport Strategy will support the county council’s priorities to promote sustainable economic growth and secure investment in infrastructure. It also supports the borough council’s vision to reduce the negative impacts of traffic. The Woking Borough Local Transport Strategy will benefit Surrey residents and businesses driving the economy, accommodating sustainable population growth and reducing impacts on the environment.

    Minutes:

    Paul Fishwick introduced the report and gave a presentation to the committee.

     

    Public comments:

    In response to a comment it was noted that the Chief Executive has advised officers have explored options for improving movement for local traffic at critical junctions on the A322 in Woking. Understandably as options may affect private property these are not yet available for wider discussion and some may be ruled out as impractical.  The options will now be modelled and updated with additional traffic measurements, which will be done later this year after the surfacing work and diversions are completed, to ensure that any proposals brought forward are capable of implementation within a reasonable timescale, preferably before the completion of Brookwood Farm.  Cllr Kingsbury has asked the Chief Executive to ensure that the Joint Committee receives a report on the proposals before the end of this Municipal Year. He has advised that he will ensure this happens but that the report may need to be considered in a private session if, as expected, the solutions require the acquisition of some private land.

     

    RESOLVED

     

    Woking Joint Committee agreed to:

     

    (i)    Approve the Woking Borough Local Transport Strategy and Forward Programme (see Annex 1), and its suggested objectives.

49/14

COMMUNITY INFRASTRUCTURE LEVY GOVERNANCE ARRANGEMENTS pdf icon PDF 117 KB

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    [Jeni Jackson]

    (Approximate starting time – 9.15pm)

     

    To agree the governance arrangements for the Community Infrastructure Levy in Woking.

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee agreed to defer the report for consideration at a future meeting of the Joint Committee.

     

    REASON

     

    Members requested further discussions with officers regarding the governance and requested that this takes place before the item is brought back to a future meeting of the Joint Committee.

    Minutes:

    Jeni Jackson introduced the report. 

     

    Member comments:

    Members were concerned at the lack member oversight in the proposal and requestedfurther discussions with officers regarding the governance and requested that this takes place before the item is brought back to a future meeting of the Joint Committee. 

     

    During discussions it was confirmed that funding collected would be spent in line with the approved Regulation 123 list.  Before the list was agreed, stakeholders were consulted, and the list stands until it is reviewed. The role of the Joint Committee would be to inform the Head of Planning as to how CIL monies should be spent in accordance with the 123 list. CIL must be spent on infrastructure to support new development.

     

    The Chairman requested that Borough Solicitor be invited to attend the Committee when this is next discussed to give a brief introduction setting out what the Joint Committee can and cannot do in relation to CIL.

     

    RESOLVED (by a vote of 9 for and 3 against)

     

    Woking Joint Committee agreed to defer the report for consideration at a future meeting of the Joint Committee.

     

     

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JOINT COMMITTEE SUB-COMMITTEES AND TASK GROUPS pdf icon PDF 79 KB

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    [Sarah Goodman/Sue Barham]

    (Approximate starting time – 9.30pm)

     

    To agree revised membership of the Community Safety-Sub-Committee and the Youth Task Group.

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee agreed:

     

    (i)                The County Councillor and Borough Councillor appointments to the following:

    a.    Community Safety Sub Committee (4 members including at least one Borough Councillor and one County Councillor)

    ·         Beryl Hunwicks (B)

    ·         Graham Chrystie (B)

    ·         John Kingsbury (B)

    ·         Will Forster (C)

     

    b.    Youth Task Group (2 County and 2 Borough)

    ·        Linda Kemeny (C)

    ·        Colin Kemp (C)

    ·        Derek McCrum (B)

    ·        Beryl Hunwicks (B)

     

    REASON

    The Sub Committees and Task Groups will enable the Joint Committee to carry out its functions in an efficient and expedient manner. 

    Minutes:

    RESOLVED

     

    Woking Joint Committee agreed:

     

    (i)                The County Councillor and Borough Councillor appointments to the following:

    a.    Community Safety Sub Committee (4 members including at least one Borough Councillor and one County Councillor)

    ·         Beryl Hunwicks (B)

    ·         Graham Chrystie (B)

    ·         John Kingsbury (B)

    ·         Will Forster (C)

     

    b.    Youth Task Group (2 County and 2 Borough)

    ·        Linda Kemeny (C)

    ·        Colin Kemp (C)

    ·        Derek McCrum (B)

    ·        Beryl Hunwicks (B)

     

51/14

FORWARD PROGRAMME pdf icon PDF 79 KB

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    [Sarah Goodman/Sue Barham]

    (Approximate starting time – 9.35pm)

     

    To note the forward programme of the Woking Joint Committee.

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee noted the report

    Minutes:

    The Chairman was asked to look at the agenda and workload of future meetings, and to consider replacing an informal meeting with a formal meeting.

     

    RESOLVED

     

    Woking Joint Committee noted the report

ANNEX 1 pdf icon PDF 17 KB

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ANNEX 2 pdf icon PDF 76 KB

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ANNEX 3 pdf icon PDF 86 KB

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