Agenda, decisions and minutes
PDF 403 KBVenue: Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL
Contact: Sarah Goodman, Community Partnership and Committee Officer
Media
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Notes from Chairman and open public question set out in Annex 1 Additional documents: |
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Additional documents: Minutes: There were no apologies for absence. |
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MINUTES OF PREVIOUS MEETING
To approve the minutes of the previous meeting as a correct record and agree that the Chairman signs the minutes. Additional documents: Minutes: The minutes of the last meeting held on 3 December 2014 were agreed and signed. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary and other interests from Members in respect of any item to be considered at the meeting.
NOTES: · Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee. · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living with as if they were civil partners and the member is aware they have the interest. · SCC Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. WBC Members need to disclose all disclosable pecuniary interests and non-pecuniary interests, whether or not they have previously been recorded in the Register of Members’ Interests. · SCC Members must notify SCC’s Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. WBC Members must notify WBC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Additional documents: Minutes: There were no declarations of interest. |
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To receive an petitions in accordance with Standing Order 14.1. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
Petitions received:
a) Timing of road works along Parvis Road and Byfleet Road. Additional documents: Minutes: There was one petition received under Standing Order 14.1 about timing of roadworks along Parvis Road and Byfleet Road. The wording of the petition and the response is annexed to these minutes.
The petitioner was not present and the response was noted. |
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WRITTEN PUBLIC QUESTIONS
To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 14.2. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting (12 noon on 26 February 2015). Additional documents: Minutes: One public question was received and tabled. A copy of the question and answer is annexed to these minutes. The supplementary question and response is recorded below.
Mr Stubbs questioned the age of the data used in the response, and asked that if another consultation on the bus bollards was to be undertaken, whether it would it be possible to include a consultation on the crossing at the same time.
In response it was noted that the answer provided was not solely based on figures from 2006, but current conditions and desire lines were also taken into account. If the consultation on the bollards was to be undertaken, then it might be possible to include the consultation on a crossing. |
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WRITTEN MEMBER QUESTIONS
To receive any written questions from members under Standing Order 13. The deadline for member questions is 12 noon four working days before the meeting (12 noon on Thursday 26 February 2015). Additional documents: Minutes: Six member questions were received and tabled and are annexed to these minutes. The supplementary question and response is set out below.
Cllr Kingsbury asked when the subsidence would be repaired.
In response it was noted that the previous water leak may still be an issue and it has been reported to the Streetworks Team. It is not possible to give a firm commitment for timescales, but in the meantime it will continue to be inspected for any safety issues. |
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INTEGRATED YOUTH STRATEGY FOR WOKING (EXECUTIVE FUNCTION)
[Sue Barham/Mike Blower/Jeremy Crouch] (Approximate starting time 7.00pm)
To agree the Woking Integrated Youth Strategy for Woking and associated Action Plan
Additional documents: Decision: Woking Joint Committee:
(i) Approved the Integrated Youth Strategy for Woking and associated Action Plan (ii) Noted that a Joint Working Group will be established (reporting to the Youth Task Group) to oversee the delivery and ongoing monitoring and development of the Action Plan and, (iii) Noted that an annual report be considered by the Joint Committee on delivery and proposed / amended future priorities and actions arising therefrom.
REASONS:
To agree an Integrated Youth Strategy and associated Action Plan that will deliver an enhanced integrated Youth Offer that Woking’s young people will benefit from and will support their successful transition to adulthood.
Minutes: Mrs Bowes welcomed the young people to the meeting.
Mr Kemp introduced the report and thanked the officers and young people for the part they played in putting the strategy, which will lay the foundation for future youth work in Woking, together. Officers added that the action plan was a starting point, and the scope of it will continue to develop working in partnership for the benefit of young people in Woking.
Member comments: Members welcomed the report and made the following comments: · This is ground breaking work in Woking, which is setting an example for the rest of the County. · In response to a question on whether more could be done on volunteering and timebanking in secondary schools, it was noted that this is included within the Health and Wellbeing Action Plan and would be linked across to this strategy. · Officers confirmed that links are made with neighbouring authorities to ensure those that live in the borough but go to school out of the borough do not miss out. · Provision can now be offered in Knaphill at the Woking Youth Arts Centre for a few sessions a week. · The groups supporting the work of the action plan are still being formed and an update can be provided at a future meeting.
RESOLVED
Woking Joint Committee:
(i) Approved the Integrated Youth Strategy for Woking and associated Action Plan (ii) Noted that a Joint Working Group will be established (reporting to the Youth Task Group) to oversee the delivery and ongoing monitoring and development of the Action Plan and, (iii) Noted that an annual report be considered by the Joint Committee on delivery and proposed / amended future priorities and actions arising therefrom. |
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LOCAL PREVENTION YOUTH TASK GROUP RECOMMENDATIONS (EXECUTIVE FUNCTION)
[Jeremy Crouch/Sue Barham] (Approximate starting time 7.20pm)
To agree the award of Local Prevention One to One Early Help contract and Neighbourhood grants in Woking to prevent young people from becoming Not in Education, Employment or Training.
Additional documents: Decision: Woking Joint Committee:
1) Approved the Youth Task Group recommendation to award a contract for a 36 month period for One to One Work from 01 September 2015 to Surrey Care Trust for the value of £50,000 per annum (subject to future changes in SYP budgets). Within the contract there is the opportunity to extend the service for further two years, subject to budget changes, provider performance and any changes in the needs of young people.
2) Approved the Youth Task Group recommendation to award a grant for a 36 month period for Neighbourhood Work from 01 September 2015 to Eikon for the value of £55,000 per annum (subject to future changes in SYP budgets) .Within this grant agreement there is the opportunity to extend the service for further two years, subject to budget changes, provider performance and any changes in the needs of young people.
REASONS: The recommendations will support the council’s priority to ensure that all young people in Surrey are employable.
Minutes: Mr Kemp introduced the report which set out the Youth Task Group’s recommendations for the award of Local Prevention One to One Early Help contract and Neighbourhood grants in Woking, which aim to prevent young people becoming Not in Education, Employment or Training.
Young people comments: · In response to a question on how much budget is allocated to different youth centres in Woking, it was noted that this would be fed back outside the meeting to the Youth Council and the Youth Collective.
Member comments: · There had been a large improvement in the number of bids received for the commissions. · The list of priorities and neighbourhoods are not in an priority order. The Youth Task Group will have an input into the needs and priorities co-ordinated by Jeff Papworth. This will enable the contracts to be flexible. · Bidders were aware of the potential 20% cuts, and built the effects of the possible cut into their presentations to the Youth Task Group. · The Youth Task Group would provide regular scrutiny to the contracts and there will be both an annual and mid term report to the Joint Committee.
RESOLVED
Woking Joint Committee:
(i) Approved the Youth Task Group recommendation to award a contract for a 36 month period for One to One Work from 01 September 2015 to Surrey Care Trust for the value of £50,000 per annum (subject to future changes in SYP budgets). Within the contract there is the opportunity to extend the service for further two years, subject to budget changes, provider performance and any changes in the needs of young people.
(ii) Approved the Youth Task Group recommendation to award a grant for a 36 month period for Neighbourhood Work from 01 September 2015 to Eikon for the value of £55,000 per annum (subject to future changes in SYP budgets) .Within this grant agreement there is the opportunity to extend the service for further two years, subject to budget changes, provider performance and any changes in the needs of young people. |
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SUB-COMMITTEE UPDATE (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN)
[Cllr Hunwicks/Insp Nolan Heather] (Approximate starting time 7.35pm)
To update the committee on the work of the Health and Wellbeing Sub-Committee and the Community Safety Sub-Committee. Inspector Nolan Heather will update the Committee on the latest crime figures for the Borough.
Additional documents: Decision: Woking Joint Committee noted:
(i) The work carried out under the Community Safety Sub-Committee and the Health and Wellbeing Sub-Committee.
REASONS:
To keep the Joint Committee informed about the work undertaken, and any decisions taken by its two sub-committees. Minutes: Cllr Hunwicks updated the committee on the work of the Community Safety Sub-Committee and the Health and Wellbeing Sub-Committee, which were established in June 2014.
It was noted that the Health and Wellbeing Sub-Committee had now met twice, and in addition to the six priorities set out in the report, the following two had also been added:
· Involvement in new/changed ways of health and social care delivery at a local level. · Joint communications and campaigns. The Community Safety Sub-Committee met for the first time in November. Inspector Heather updated the committee on the lastest crime statistics for the borough.
Public comments: · Thanks were noted for Sgt Lee and his team for their work in Knaphill. Knaphill Residents Association offered to use its communication networks to help the Police communicate any issues with local residents.
Member comments: · Child Sexual Exploitation (CSE) is a key priority for the coming year – the event on 18 March at HG Wells was noted. Members asked about the evidence for CSE taking place in Woking. · The Police are not aware that extremism is an issue in Woking schools, but if any concerns are reported they are raised with the relevant people. · Chertsey Road is closed on a Friday and Saturday night for public safety reasons. This has had a very positive impact on issues within the town centre. · Some work is being carried out with the Mosque to try and gain confidence with the Asian community and increase reporting of crimes. · The detection rate for the 3259 crimes was requested – this would be provided outside the meeting. · Cllr Chrystie requested an update on cyber crime, which would be given outside the meeting,
RESOLVED
Woking Joint Committee noted:
(i) The work carried out under the Community Safety Sub-Committee and the Health and Wellbeing Sub-Committee. |
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HIGHWAYS UPDATE (EXECUTIVE FUNCTION)
[Andrew Milne] (Approximate starting time 7.50pm)
To update the committee on highways schemes within the borough, and to agree the Parking Surplus.
Additional documents: Decision: Woking Joint Committee:
(i) Noted the progress with ITS highways and developer funded schemes, and revenue funded works for the 2014/15 financial year (ii) Noted progress with budget expenditure (iii) Noted that a further Highways Update will be brought to the next meeting of this Committee. (iv)Agreed the use of Parking surplus monies as set out in paragraph 2.7
REASONS: The above recommendations are made to enable progression of all highway related schemes and works. Minutes: Andrew Milne introduced the report, which updated the committee on the highways schemes within the borough, and set out proposals for the use of the parking surplus monies.
Member comments: · The parking surplus proposed to be used for parking controls would be agreed with the divisional member, and could be reported to the Joint Committee if members requested. · Confirmation was asked as to when Littlewick Road past Shores Road would be resurfaced. This would be responded to outside the meeting. · Parking on verges are looked at on a case by case basis. · Officers will confirm outside the meeting whether the funding for Rive ditch has been paid over to Runnymede Borough Council.
RESOLVED
Woking Joint Committee:
(i) Noted the progress with ITS highways and developer funded schemes, and revenue funded works for the 2014/15 financial year (ii) Noted progress with budget expenditure (iii) Noted that a further Highways Update will be brought to the next meeting of this Committee. (iv)Agreed the use of Parking surplus monies as set out in paragraph 2.7 |
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A322 STUDY UPDATE (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN)
[Ray Morgan] (Approximate starting time 8.10pm)
To update the committee on progress made with the study on traffic on the A322.
Additional documents: Decision: Woking Joint Committee noted the update and requested a further update at the June 2015 meeting.
REASONS
Report was for information Minutes: Cllr Kingsbury introduced the report on behalf of Ray Morgan, which gave an update on the A322 study.
Public comments: · The proposals may help traffic flow on the A324 rather than the A322 · 700 new houses between the crossroads and Gordons School need to be taken into account · It would be useful to discuss the issue alongside the discussion on air quality in Knaphill, and the potential impact on traffic on the A322 if the Vyne bollards were left down
Member comments: · It would be useful to have a joined up approach with Guildford and Surrey Heath · Would question the benefit of a right turn out of Cemetery Pales. · The Sparvell Road area needs addressing. · The Chairman requested a further update at the June Committee meeting, which was seconded by Mr Kemp and agreed by the committee.
RESOLVED
Woking Joint Committee noted the update and requested a further update at the June 2015 meeting. |
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WOKING TOWN CENTRE MANAGEMENT AGREEMENT - UPDATE 2015 (EXECUTIVE FUNCTION)
[Geoff McManus] (Approximate starting time 8.25pm)
To update the committee on progress made under the Woking Town Centre Management Agreement.
Additional documents: Decision: Woking Joint Committee noted the report.
REASONS:
Continued update on town centre management activity
Minutes: Geoff McManus introduced the report which updated the committee on progress made under the Woking Town Centre Management Agreement.
Member comments: · It was noted that there should be similar or slightly increased surplus available to the Joint Committee next year. · A request was made to look at signage outside Cafe Americano which directs people to the old market. Another sign could be useful in Gloucester Walk or by the new toilets. · Members requested an update on cycling through the town centre at the next informal meeting in April 2015.
RESOLVED
Woking Joint Committee noted the report. |
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LOCAL SUSTAINABLE TRANSPORT FUND - WOKING AREA (EXECUTIVE FUNCTION)
[Paul Fishwick] (Approximate starting time 8.40pm)
To update the committee on the remaining capital funding and the funding approved under delegated powers for the Business Forum since the last meeting.
Additional documents: Decision: Woking Joint Committee:
(i) Noted the updated LSTF (Woking) capital programme for the remainder of 2014/15 (annex A tabled update). (ii) Noted the projects presented to the member LSTF Task Group and agreed under delegated authority (annexes B to F), but further noted that these projects are now unlikely to proceed due to budget overspend across the whole LSTF budget. (iii) Requested that the final completed LSTF budget report is presented to the June 2015 meeting.
REASONS:
The remaining funding from the Business Forum that had not been approved at the 3 December 2014 Joint Committee meeting (minute 65/14 refers) was delegated to the Area Highways Manager in consultation with the Project Officer and the LSTF Task Group to ensure a full spend of the budget by end March 2015. The report set out the decisions agreed under this delegation. Members noted that due to a budget overspend across the whole of the LSTF budget, it was unlikely that any of the schemes set out in Annexes B-F will be implemented. Minutes: Paul Fishwick introduced the report which updated the committee on the remaining LSTF budget. An updated Annex A to the report was tabled and is attached to these minutes as Annex 5. Members noted that due to a budget overspend across the whole of the LSTF budget, it was unlikely that any of the schemes set out in Annexes B-F would be implemented.
Public comments: · The Real Time Traffic Information system at Knaphill outside Tesco’s is not working and is stuck on 18.25. Member comments: · Could officers confirm outside the meeting the latest update on the cycle stand at West Byfleet station. · The community funding in Maybury and Sheerwater is continuing to be monitored. · The Chairman requested a final LSTF report at a future meeting – this was seconded by Mr Wilson and agreed by the committee.
RESOLVED
Woking Joint Committee:
(i) Noted the updated LSTF (Woking) capital programme for the remainder of 2014/15 (annex A tabled update). (ii) Noted the projects presented to the member LSTF Task Group and agreed under delegated authority (annexes B to F), but further noted that these projects are now unlikely to proceed due to budget overspend across the whole LSTF budget. (iii) Requested that the final completed LSTF budget report is presented to the June 2015 meeting. |
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FORWARD PROGRAMME (FOR INFORMATION)
[Sarah Goodman/Sue Barham] (Approximate starting time 8.55pm)
To note the forward programme of the Woking Joint Committee.
Additional documents: Decision: Woking Joint Committee noted the report with the addition of an update report on the A322 study.
REASONS:
Having a list of items members would wish to have reported will enable a forward programme to be drawn up and for relevant officers to be invited to present to the committee. An email update on Ride 100 was also requested outside the meeting.
Minutes: Member comments: A email update on Ride 100 was requested outside the meeting.
RESOLVED
Woking Joint Committee noted the report with the addition of an update report on the A322 study. |