Agenda, decisions and minutes

Woking Joint Committee
Wednesday, 7 December 2016 6.00 pm

Venue: Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL

Contact: Sarah Goodman, Community Partnership and Committee Officer 

Webcast: View the webcast

Items
No. Item

Notes from Open Public Questions pdf icon PDF 51 KB

Additional documents:

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APOLOGIES FOR ABSENCE

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MINUTES OF PREVIOUS MEETING pdf icon PDF 153 KB

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DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

          i.        Any disclosable pecuniary interests and / or

         ii.        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

    ·         Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee.

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    ·         SCC Members must notify SCC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests. WBC Members must notify WBC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests.

     

    Additional documents:

    Minutes:

    Cllr Hughes declared a personal interest in Item 7.

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SURREY FIRE AND RESCUE SERVICE ANNUAL REPORT 2015-16 (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 113 KB

    [Paula Hartwell, Borough Commander for Woking]

    (Approximate starting time – 8.10pm)

     

    To set out the major strands of activity undertaken in the Woking area by Surrey Fire and Rescue Service

     

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee:

     

    (i)    Recognised the achievements of the borough teams within Woking Borough and support their commitment to further improve  initiatives to reduce risk and make Woking Borough safer        

    (ii)   Recognised the collaborative work undertaken by SFRS within the Borough for co-responding with SECAM, Gaining entry at incidents to free up Police time and resources, and assisting Police in search for high risk missing persons.

     

    REASONS

     

    SFRS dedicate a great deal of time in supporting the safety of members of Woking.  It is important to appreciate that the requirement for and themes of initiatives will change to meet identified needs within the community, for which continued support throughout the year and into the future is essential to allow maximum effect.

     

    The Blue Light collaboration project has been recognised by the national Improvement and Efficiency Social Enterprise award 2016 where it received the Gold ’working together’ award.  The project has also been shortlisted for an Award under the Guardian Public Sector Awards for the Transforming Learning and Development category (Nov 2016)

     

    Minutes:

    [Cllr Johnson arrived]

     

    The Borough Commander for Woking introduced the Fire and Rescue Annual Report.

     

    Members welcomed the report and the following points were highlighted during the discussion:

     

    1.    It is hard to tell the cause of the fires on the heath, but it is suspected that they are being caused by young people, and those making camp fires to keep warm. They are discussed monthly at JAG and action taken as appropriate. Bicycles have been purchased to enable volunteers to patrol the heathland in the spring/summer months as a preventative measure.

    2.    The facilities at the new Fire Station are excellent and will enable more community related work to be carried out at the station including Fire Fighter for a day.

    3.    The ‘green wave’ has just been installed which will give the fire engines green light access through the traffic signals in Woking when exiting the Fire Station.

    4.    The co-responding trial where Fire Fighters are trained as paramedics to respond to 999 calls is very positive.  It is a national trial that will be assessed in February 2017. It is likely that the number of calls that the Fire Service respond to will increase, especially with the closing of Knaphill Ambulance Station.

    RESOLVED

     

    Woking Joint Committee:

     

    (i)    Recognised the achievements of the borough teams within Woking Borough and support their commitment to further improve  initiatives to reduce risk and make Woking Borough safer        

    (ii)   Recognised the collaborative work undertaken by SFRS within the Borough for co-responding with SECAM, Gaining entry at incidents to free up Police time and resources, and assisting Police in search for high risk missing persons.

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PETITIONS pdf icon PDF 145 KB

    To receive any petitions in accordance with Standing Order 14.1.  Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Petitions received:

     

    a)    We the undersigned petition Surrey County Council to put in pedestrian countdown lights in Woking at the busy Victoria Way crossing near WWF

    Additional documents:

    Decision:

    RESOLVED

    To note the officer comment and request that the Divisional Member liaises with Traffic Signals and the Petitioner after the meeting regarding the review of the intergreen timings related to this crossing and to see whether it is possible to get a pedestrian sensor installed at the crossing.

    Reason for Recommendation

     

    To address local concerns raised by the local member and the petitioners.

    Minutes:

    In accordance with Standing Order 14.1, the Committee received this petition which requested pedestrian countdown lights to be installed at the Victoria Way crossing near the WWF building.

     

    Mrs Briggs introduced the petition on behalf of the 36 petitioners and explained that pedestrians have to cross five lanes of traffic at this crossing. The petition was started after a number of near misses, including an old lady who did not have sufficient time to cross the road.  It was noted that pedestrians have nine seconds to cross which is not considered long enough for older people. It was felt that countdown lights would be a good solution to help an aging population.

     

    The response was tabled and the following comments were made:

     

    1.    Last year there was a programme of works to introduce sensors at a number of points across the borough to extend crossing time and it was agreed to check whether it would be possible to introduce sensors at this location.

    2.    Due to the staggered crossing it was noted that countdown timers were not the best option, but there were other possible options that could be looked at.

     

    The petitioner was reassured that local members were aware of the issue and there was a way forward at looking at improved safety of the crossing.

     

    RESOLVED

    To note the officer comment and request that the Divisional Member liaises with Traffic Signals and the petitioner after the meeting regarding the review of the inter-green timings related to this crossing and to see whether it is possible to get a pedestrian sensor installed at the crossing.

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WRITTEN PUBLIC QUESTIONS pdf icon PDF 314 KB

    To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 14.2. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting (12 noon on Thursday 1 December 2016).

    Additional documents:

    Minutes:

    Two public questions were received and tabled. A copy of the questions and answers are annexed to these minutes. Regarding the first question, it was noted that a letter would be sent to residents shortly updating them on the Woking Parking Review.

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WRITTEN MEMBER QUESTIONS pdf icon PDF 307 KB

    To receive any written questions from members under Standing Order 13.  The deadline for member questions is 12 noon four working days before the meeting (12 noon on Thursday 1 December 2016).

    Additional documents:

    Minutes:

    Four member questions were received and tabled. A copy of the questions and answers are annexed to these minutes.  The supplementary question and response is set out below:

     

    Question 4:

    What is the timescale for the applications that have been submitted and what actions will be taken to alleviate the problem?

     

    Officers explained that there are a number of issues being looked at in the Rive Catchment. The Catchment is being modelled to enable officers to look at the different variables that affect flooding. This modelling is due to be completed by the end of March 2017. Once it is complete, officers will look at possible engineering options to mitigate the risk of flooding in the catchment – this will be done in partnership with the Environment Agency, Thames Water, Surrey County Council and Woking Borough Council.

     

    It was agreed that Jonathan Lord MP would be informed about the bids and asked to support the applications.

     

    An item will be added to the forward programme for June for an update on possible interventions.

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HEALTH AND SOCIAL CARE INTEGRATION (FOR INFORMATION)

    [Helyn Clack, SCC Cabinet Member for Wellbeing and Health]

    (Approximate starting time – 7.00pm)

     

    To receive a presentation on health and social care integration including the Sustainability and Transformation Plans

    Additional documents:

    Minutes:

    Cllr Hughes and Cllr Johnson both declared a personal interest in this item.

     

    Mrs Helyn Clack, Surrey County Council Cabinet Member for Wellbeing and Health gave a presentation on Health and Social Care Integration. This is where health, social and community care commissioners and providers are all working together to design and deliver services centred around people, not organisational boundaries.

     

    In Woking this is being taken forward through the Surrey Heartlands Sustainability and Transformation Plan (STP) which focuses on health and wellbeing, care and quality and finance and efficiency. The wide ranging plans cover a range of services from cancer services/pathways, out of hospital services and prevention to the use of the public sector estate.

     

    The Borough Council is supportive of the direction of travel.  They are working closely with the North West Clinical Commissioning Group and Adult Social Care and have identified a number of joint opportunities.

     

    In relation to the STP, general information about the plans is included in a newsletter which will be circulated to committee. The Borough Council is involved in the consultation around work plans and will be involved in working up the detail of the plans, and will also be working with the North West Surrey Clinical Commissioning Group to put together a communication strategy early in the New Year.

     

    The Woking Health and Wellbeing Action Plan is currently being revised to include the workstreams from the STP, and will be brought to the Joint Committee in March 2017.

     

    Public comments:

    The long term plans were welcomed, but in the shorter term there are issues on response times for the ambulance service.  In response it was noted that the NHS as well as the County Council has huge funding pressures.  The idea of the integration is to see how we can make best use of the resources that are available to make services better for our residents.

     

    Member comments:

    1.    The Bedser Hub should be more widely promoted, and a trip to the Hub was requested for members of the Committee.

    2.    The County Council is lobbying Government for additional funding and it is hoped that an additional 2% increase in Council Tax for Adult Social Care will be allowed again.

    3.    Members were reassured that the Chief Executive of Surrey County Council was leading on Surrey Heartlands. There was wide consultation with the Health and Wellbeing Board during development of the plan which was presented to the Health and Wellbeing Overview and Scrutiny Committee.

     

    Members thanked Mrs Clack for the interesting presentation.

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ON STREET PARKING ENFORCEMENT UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 147 KB

    [Ian Reynolds, Parking Services Manager, WBC]

    (Approximate starting time – 7.25pm)

     

    To receive an update regarding on street parking and agree use of parking surplus

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee::

     

    (i)            Noted the contents of the report.

     

    (ii)           Agreed that the Woking Joint Committee parking surplus of £118,338 is allocated as follows:

     

    a.    £10,000 to the 2017 Woking Parking Review

    b.    £20,000 to fund apprentice assisting with Parking Reviews across Woking

    c.    £88,338 to supplement the Highways budget for 2017/18

     

    REASONS:

    Waiting and parking restrictions that are suitably/adequately enforced will help to:

     

               Improve road safety

               Increase access for emergency vehicles

               improve access to shops, facilities and businesses

               Increase access for refuse vehicles and service vehicles

               Ease traffic congestion

               Better regulate parking

     

    The Joint Committee can contribute towards these objectives in partnership with the Parking Services Team.

    Minutes:

    Mr Ian Reynolds, Parking Manager for Woking Borough Council introduced the report. It was noted that the hours of operation of the CPZ set out in the table in the report at paragraph 2.11 were largely indicative of the hours of operation of the CPZ, but there were variations which were working well and there was no plans to change these.

     

    Public comments:

    Officers were thanked for the increase in visibility of parking enforcement locally, however, it was noted that there was a growing problem of people parking on pavements adjacent to roads with double yellow lines.

     

    Member comments:

    During discussion the following key points were discussed:

     

    1.    Members welcomed the priority that the Enforcement Team had focussing on parking outside schools, and it was noted that this was not common practice across the county.

    2.    Members agreed that employing an apprentice to support the Woking parking review would be hugely beneficial.

    3.    Concerns were raised about people parking on grass verges.  Officers were asked to liaise with Legal over what could be done around enforcement, and whether a Bye Law would be beneficial. It was also noted that issues at individual sites could be looked at through the Parking Task Group.

    4.    It was agreed that officers would liaise with local members over enforcement in residential areas.

    RESOLVED

     

    Woking Joint Committee::

     

    (i)            Noted the contents of the report.

     

    (ii)           Agreed that the Woking Joint Committee parking surplus of £118,338 is allocated as follows:

     

    a.    £10,000 to the 2017 Woking Parking Review

    b.    £20,000 to fund apprentice assisting with Parking Reviews across Woking

    c.    £88,338 to supplement the Highways budget for 2017/18

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HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 303 KB

    [Andrew Milne, Area Highways Manager]

    (Approximate starting time – 7.40pm)

     

    To update the committee on highway schemes and Operation Horizon within the borough and agree schemes for funding for 2017-18

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee:

     

    (i)    Noted the progress with ITS highways and developer funded schemes and revenue funded works for the 2016/17 financial year.

    (ii)   Agreed the proposed capital works programme for 2017/18.

    (iii)  Noted the budgetary position.

    (iv)Agreed that any available parking surplus funding is set aside to support the capital works programme.

    (v)  Noted that a further Highways Update will be brought to the next meeting of this Committee.

    (vi)Agreed that the final decision for selecting 2273m of road resurfacing via Horizon 2 be delegated to the Area Highway Manager in consultation with the Joint Committee Chairman and Vice Chairman:

    1.    Woking North – Boundary Road (308m)

    2.    Goldsworth East and Horsell West – Arthurs Bridge Road (247m)

    3.    The Byfleets – EITHER Barnes Wallis Drive (215m) OR Hart Road (360m)

    4.    Woking South – Granville Road (230m)

    5.    Woking South West – Holly Bank Road (260m)

    6.    Woking South East – East Hill (364m)

    7.    Knaphill and Goldsworth West – Inkerman Road (480m)

     

    REASONS FOR RECOMMENDATIONS

     

    The above recommendations were made to enable progression of all highway related schemes and works. The Committee agreed the proposed list.

    Minutes:

    Andrew Milne, Area Highways Manager (NW) introduced the report which set out an update on highway schemes in the borough and the proposed schemes for 2017/18.  Members were also asked to consider local roads for inclusion in Horizon 2 from 2018/19.

     

    Member comments:

    1.    Members requested to see plans for Hill View Road/Mount Hermon Road before they were implemented to ensure they would address the issue, and if not the scheme may be withdrawn.

    2.    A consultation on the Vyne Bollards linked to the A322 would be carried out in the New Year.

    3.    Members discussed the Horizon 2 Roads and agreed the priority roads for Woking.  They raised concerns over the accuracy of the list and would like Horizon integrated into the rest of the highway programme locally.

    RESOLVED

     

    Woking Joint Committee:

     

    (i)    Noted the progress with ITS highways and developer funded schemes and revenue funded works for the 2016/17 financial year.

    (ii)   Agreed the proposed capital works programme for 2017/18.

    (iii)  Noted the budgetary position.

    (iv)Agreed that any available parking surplus funding is set aside to support the capital works programme.

    (v)  Noted that a further Highways Update will be brought to the next meeting of this Committee.

    (vi)Agreed that the final decision for selecting 2273m of road resurfacing via Horizon 2 be delegated to the Area Highway Manager in consultation with the Joint Committee Chairman and Vice Chairman:

    1.    Woking North – Boundary Road (308m)

    2.    Goldsworth East and Horsell West – Arthurs Bridge Road (247m)

    3.    The Byfleets – EITHER Barnes Wallis Drive (215m) OR Hart Road (360m)

    4.    Woking South – Granville Road (230m)

    5.    Woking South West – Holly Bank Road (260m)

    6.    Woking South East – East Hill (364m)

    7.    Knaphill and Goldsworth West – Inkerman Road (480m)

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FORWARD PROGRAMME (FOR INFORMATION) pdf icon PDF 95 KB

    [Sarah Goodman, Community Partnership and Committee Officer/Sue Barham, Strategic Director]

    (Approximate starting time – 8.30pm)

     

    To note the forward programme of Woking Joint Committee

    Additional documents:

    Decision:

    RESOLVED

     

    Woking Joint Committee:

     

    Noted and commented on the forward programme contained in this report and agreed to add reports on the following:

     

    Invite the Police and Crime Commissioner to a future meeting

    Update on Public Safety Partnership Board

    Report back on Surrey Heartlands

    Update on progress on flood alleviation schemes

     

     

    REASONS

     

    Having a list of items members would wish to have reported will enable a forward programme to be drawn up and for relevant officers to be invited to present to the committee.

     

    Minutes:

    RESOLVED

     

    Woking Joint Committee:

     

    Noted and commented on the forward programme contained in the report and agreed to add reports on the following:

     

    1.    Invite the Police and Crime Commissioner to a future meeting

    2.    Update on Public Safety Partnership Board

    3.    Report back on Surrey Heartlands

    4.    Update on progress on flood alleviation schemes

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DECISION TRACKER (FOR INFORMATION) pdf icon PDF 242 KB