Agenda and decisions

Woking Joint Committee
Wednesday, 4 March 2020 6.00 pm

Venue: The Council Chamber, Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL

Contact: Nikkie Thornton-Bryar, Partnership Committee Officer 

Webcast: View the webcast

Items
No. Item

1.

APOLOGIES FOR ABSENCE

2.

MINUTES OF PREVIOUS MEETING pdf icon PDF 80 KB

3.

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

          i.        Any disclosable pecuniary interests and / or

         ii.        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

    ·         Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee.

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    ·         SCC Members must notify SCC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests. WBC Members must notify WBC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests.

    Additional documents:

4.

PETITIONS

    To receive any petitions in accordance with Standing Order 14.1.  Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Additional documents:

5.

WRITTEN PUBLIC QUESTIONS pdf icon PDF 338 KB

6.

WRITTEN MEMBER QUESTIONS

7.

COMMUNITY INFRASTRUCTURE LEVY - APPLICATION FOR FUNDING OF 3 BENCHES pdf icon PDF 117 KB

    The Joint Committee at its meeting on 13 March 2019 agreed the arrangement for local communities to identify local community infrastructure projects that CIL money could be used and how Ward Councillors could make a request to the Council to secure CIL money to enable the delivery of the projects.

     

    The Ward Councillors for West Byfleet Neighbourhood Area have submitted an application to secure £1,594.68 to install three benches at the West Byfleet Recreation Ground.

    Additional documents:

    Decision:

    Woking Joint Committee agreed that:

     

    (i)    The application submitted by Ward Councillors for West Byfleet Neighbourhood Area to install three benches at West Byfleet Recreation Ground be approved;

    (ii)  The Deputy Chief Executive be authorised to approve payment for the total cost of installing the benches when the works have been undertaken and the invoices have been submitted to the Council. The cost of installing the benches is estimated at £1,594.68 and will be drawn from the total CIL income earmarked for the West Byfleet Neighbourhood Area, this currently stands at £385,032.20; and

    (iii)The Ward Councillors for the West Byfleet Neighbourhood Area be asked to oversee all works relating to the procurement and installation of the benches in accordance with their project plan, project specification, costs and quality control.

    REASON FOR DECISION

    To enable funding to be secured for the installation of three benches at the West Byfleet Recreational Ground, West Byfleet Neighbourhood Area.

     

8.

MAKING SURREY SAFER

9.

CABINET MEMBER FOR HIGHWAYS UPDATE TO COUNCIL pdf icon PDF 72 KB

    SCC Cabinet Members provide a briefing on their portfolios to council meetings. The most recent briefing is provided for the local committee’s consideration and comment.

     

    Additional documents:

    Decision:

    Declarations of Interest:      None

    Officers attending:  Andrew Milne, Area Highways Manager, SCC

    Petitions, Public Questions, Statements:  None

    The Area Highways Manger (AHM) presented a report on progress made with the delivery of proposed highways schemes, developer funded schemes, and revenue funded works for the 2019/20 financial year. 

     

10.

HIGHWAYS UPDATE REPORT pdf icon PDF 133 KB

    To report progress made with the delivery of proposed highways schemes, developer funded schemes, and revenue funded works for the 2019/20 financial year and to provide an update on the latest budgetary position for highway schemes and revenue maintenance.

    To agree the proposed capital works programme for 2020/21.

     

    Additional documents:

    Decision:

    The Joint Committee agreed to:

    (i)       Note the progress with schemes and revenue funded works for the 2019/20 financial year.       

    (ii)      Note the budgetary position.

    (iii)     Note that a further Highways Update will be brought to the next meeting of this Committee.

    (iv)     Agree the proposed capital works programme for 2020/21 shown in Table 2 in section 2.3 of this report.

    (v)      Authorise the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chair, Vice Chair and Divisional Members where necessary

    Reason for Decision

    The above recommendations are made to enable progression of all highway related schemes and works.

11.

DECISION TRACKER pdf icon PDF 259 KB

12.

FORWARD PLAN pdf icon PDF 52 KB