Agenda, decisions and draft minutes

Woking Joint Committee
Wednesday, 4 March 2020 6.00 pm

Venue: The Council Chamber, Woking Borough Council Civic Offices, Gloucester Square, Woking GU21 6YL

Contact: Nikkie Thornton-Bryar, Partnership Committee Officer 

Webcast: View the webcast

Items
No. Item

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PUBLIC FORUM pdf icon PDF 59 KB

    Additional documents:

    Minutes:

    There were 15 members of the Public present and 5 questions were put to the Committee as follows:-

     

    1              Marian Malcher, regarding Sopwith drive crossing point

    2              Woking Extinction Rebellion regarding Climate change

    3              Rod Lofting, regarding speeds on the junction of Shaftesbury Avenue with Maybury Hill

    4              Elizabeth Lofting regarding speed controls on Maybury Hill

    5              Martin Crossley regarding road surfaces and pavements on Maybury Hill

     

    The notes from the public forum are attached to these minutes as Annex A.

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APOLOGIES FOR ABSENCE

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DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

          i.        Any disclosable pecuniary interests and / or

         ii.        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

     

    ·         Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee.

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    ·         SCC Members must notify SCC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests. WBC Members must notify WBC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests.

    Additional documents:

    Minutes:

    There were no declarations of interest made.

     

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MINUTES OF PREVIOUS MEETING pdf icon PDF 80 KB

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PETITIONS

    To receive any petitions in accordance with Standing Order 14.1.  Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Additional documents:

    Minutes:

    There were no petitions received.

     

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WRITTEN PUBLIC QUESTIONS pdf icon PDF 423 KB

    To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 14.2. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    There were 3 public questions received

     

    Question 1 – Will Harnden regarding cycling on pavements Broomhall Road to Horsell Park

    Question 2 – Marion Meinke regarding parking review in College Road / Oriental Road

    Question 3 – Norman Johns regarding cycling through the Town Centre

     

    Two questioners attended the meeting and both asked supplementary questions.

     

    The full written questions and the answers given are attached as Annex B, along with the additional questions asked.

     

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WRITTEN MEMBER QUESTIONS

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COMMUNITY INFRASTRUCTURE LEVY - APPLICATION FOR FUNDING OF 3 BENCHES pdf icon PDF 117 KB

    The Joint Committee at its meeting on 13 March 2019 agreed the arrangement for local communities to identify local community infrastructure projects that CIL money could be used and how Ward Councillors could make a request to the Council to secure CIL money to enable the delivery of the projects.

     

    The Ward Councillors for West Byfleet Neighbourhood Area have submitted an application to secure £1,594.68 to install three benches at the West Byfleet Recreation Ground.

    Additional documents:

    Decision:

    Woking Joint Committee agreed that:

     

    (i)    The application submitted by Ward Councillors for West Byfleet Neighbourhood Area to install three benches at West Byfleet Recreation Ground be approved;

    (ii)  The Deputy Chief Executive be authorised to approve payment for the total cost of installing the benches when the works have been undertaken and the invoices have been submitted to the Council. The cost of installing the benches is estimated at £1,594.68 and will be drawn from the total CIL income earmarked for the West Byfleet Neighbourhood Area, this currently stands at £385,032.20; and

    (iii)The Ward Councillors for the West Byfleet Neighbourhood Area be asked to oversee all works relating to the procurement and installation of the benches in accordance with their project plan, project specification, costs and quality control.

    REASON FOR DECISION

    To enable funding to be secured for the installation of three benches at the West Byfleet Recreational Ground, West Byfleet Neighbourhood Area.

     

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Ernest Amaoko, Planning Policy Manager, WBC

    Petitions, Public Questions, Statements:  None

    The Planning Policy Manger (PPM) presented a report on a funding bid for Community Infrastructure Levy (CIL) funds.  Members noted that this was the first application for CIL money, that the benches were needed and would test the system for funds.  Members were encouraged to work with residents to encourage further applications.

    Woking Joint Committee agreed that:

     

    (i)    The application submitted by Ward Councillors for West Byfleet Neighbourhood Area to install three benches at West Byfleet Recreation Ground be approved;

    (ii)  The Deputy Chief Executive be authorised to approve payment for the total cost of installing the benches when the works have been undertaken and the invoices have been submitted to the Council. The cost of installing the benches is estimated at £1,594.68 and will be drawn from the total CIL income earmarked for the West Byfleet Neighbourhood Area, this currently stands at £385,032.20; and

    (iii)The Ward Councillors for the West Byfleet Neighbourhood Area be asked to oversee all works relating to the procurement and installation of the benches in accordance with their project plan, project specification, costs and quality control.

    REASON FOR DECISION

    To enable funding to be secured for the installation of three benches at the West Byfleet Recreational Ground, West Byfleet Neighbourhood Area.

     

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MAKING SURREY SAFER

    To receive a presentation from Cabinet Member Denise Turner-Stewart, Chief of Staff Sarah Kershaw and Chief Fire Officer Steve Owen-Hughes on Surrey Fire and Rescue Service.

     

    Additional documents:

    Minutes:

    Members received a presentation on Making Surrey Safer from Denise Turner-Stewart, Cabinet Member, Sarah Kershaw, Chief Fire Officer and Steve Owens-Hughes, Chief Fire Officer. The presentation covered the Making Surrey Safer Plan but also the creation of the new Community Protection Group.

     

    The group was created in September 2019 and brought together Surrey Fire and Rescue Service, Trading Standards, Emergency Management, Armed Forces & Resilience and Corporate Health and Safety. All these services play a role in keeping people safe and have key links to services within the County Council and partner organisations in order to deliver outcomes for residents.

     

    The presentation highlighted the small but vital services that have a real impact on residents and communities.  The plan for 2020 to 2023 is a response to inspectorate concerns and the need to improve and do more to protect citizens of Surrey with prevention services.  Although fire numbers have reduced, flooding and traffic incidents have increased.

     

    This includes tackling high risk identified groups but to also do more to gather intelligence and respond to local concerns.  It also includes the Safe Drive Stay Alive scheme for young people, Trading Standards work, consultation on Building Regulations and also working with the Police on scams, knife crime and selling of knives and HGV enforcement action.

     

    Members raised their concerns over the reduction in appliances but were assured that response times would not be affected as resources were directed towards more prevention services.  Members also noted that lessons had been learnt from the Grenfell enquiry and that Surrey Fire Service had the tallest ladders in the UK. 

     

    Discussion also focussed on the potential Covid 19 pandemic and it was noted that contingency plans were in place to deal with potential fire crew sickness using commercial contingency staffing and retired staff.  Woking Borough Council also confirmed that they were looking at how their organisation would cope, together with SCC Emergency planning teams and the Community Resiliance team.

     

     

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CABINET MEMBER FOR HIGHWAYS UPDATE TO COUNCIL pdf icon PDF 72 KB

    SCC Cabinet Members provide a briefing on their portfolios to council meetings. The most recent briefing is provided for the local committee’s consideration and comment.

     

    Additional documents:

    Decision:

    Declarations of Interest:      None

    Officers attending:  Andrew Milne, Area Highways Manager, SCC

    Petitions, Public Questions, Statements:  None

    The Area Highways Manger (AHM) presented a report on progress made with the delivery of proposed highways schemes, developer funded schemes, and revenue funded works for the 2019/20 financial year. 

     

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Andrew Milne, Area Highways Manager, SCC

    Petitions, Public Questions, Statements:  None

    The Area Highways Manger (AHM) presented the briefing on behalf of the Cabinet Member.  Cabinet Members provide a briefing on their portfolios to council meetings. The most recent briefing was provided for the local committee’s consideration and comment.

     

    RECOMMENDATIONS:

     

    The Joint Committee (Woking) noted the briefing.

     

      

     

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HIGHWAYS UPDATE REPORT pdf icon PDF 133 KB

    To report progress made with the delivery of proposed highways schemes, developer funded schemes, and revenue funded works for the 2019/20 financial year and to provide an update on the latest budgetary position for highway schemes and revenue maintenance.

    To agree the proposed capital works programme for 2020/21.

     

    Additional documents:

    Decision:

    The Joint Committee agreed to:

    (i)       Note the progress with schemes and revenue funded works for the 2019/20 financial year.       

    (ii)      Note the budgetary position.

    (iii)     Note that a further Highways Update will be brought to the next meeting of this Committee.

    (iv)     Agree the proposed capital works programme for 2020/21 shown in Table 2 in section 2.3 of this report.

    (v)      Authorise the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chair, Vice Chair and Divisional Members where necessary

    Reason for Decision

    The above recommendations are made to enable progression of all highway related schemes and works.

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Andrew Milne, Area Highways Manager, SCC

    Petitions, Public Questions, Statements:  None

    The Area Highways Manger (AHM) presented a report on progress made with the delivery of proposed highways schemes, developer funded schemes, and revenue funded works for the 2019/20 financial year. 

    The Joint Committee agreed to:

    (i)       Note the progress with schemes and revenue funded works for the 2019/20 financial year.       

    (ii)      Note the budgetary position.

    (iii)     Note that a further Highways Update will be brought to the next meeting of this Committee.

    (iv)     Agree the proposed capital works programme for 2020/21 shown in Table 2 in section 2.3 of this report.

    (v)      Authorise the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chair, Vice Chair and Divisional Members where necessary

    Reason for Decision

    The above recommendations are made to enable progression of all highway related schemes and works.

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DECISION TRACKER pdf icon PDF 259 KB

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FORWARD PLAN pdf icon PDF 52 KB