Agenda, decisions and minutes
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Contact: Nikkie Thornton-Bryar, Partnership Committee Officer
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Additional documents: Minutes: A public forum was held prior to the formal meeting.
6 questions were raised: –
1. Andy Grimshaw re blocked footpath in Pyrford 2. Andy Grimshaw re an unauthorised scrapyard 3. Andy Grimshaw re parking at Marshalls Parade 4. Andy Grimshaw re damage to grass verges 5. Carl Thomson re item 4 (petition) on the agenda – to be taken at that point 6. Cllr Will Forster on behalf of a resident re traffic using Witch Hill Lane
The notes of the full questions raised and the answers given are attached to these minutes as Annex A. |
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APOLOGIES FOR ABSENCE
To receive any apologies for absence. Additional documents: Minutes: Cllr Melanie Whitehand gave her apologies. |
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MINUTES OF PREVIOUS MEETING
To approve the minutes of the previous meeting as a correct record and agree that the Chairman signs the minutes. Additional documents: Minutes: The minutes of the last meeting, held on 20 November 2020 were agreed. It was noted that Cllr Ashall was vice chair of that meeting (not Cllr Bittleston as listed). |
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter: i. Any disclosable pecuniary interests and / or ii. Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
· Members are bound by the Code of Conduct of the authority which appointed them to the Woking Joint Committee. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. · SCC Members must notify SCC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests. WBC Members must notify WBC’s Monitoring Officer of any interests disclosed at the meeting which are not already recorded in the Register of Members’ Interests. Additional documents: Minutes: There were none. |
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To receive any petitions in accordance with Standing Order 14.1. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council or Woking Borough Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
2 Petitions have been received:
a) 'review the traffic arrangements in Goldsworth Road at the junction with Poole Road, Woking, to prevent the access to McDonald’s drive-through restaurant causing access problems to homes and businesses. and gridlock to the traffic in that area at busy times.' b) 'trial the reduction in speed limit to 20 mph in White Rose Lane, Mount Hermon Road, York Road and roads ancillary to those roads.'
The petition details and responses are included. Additional documents: Decision: Item 4a – petition to 'review the traffic arrangements in Goldsworth Road at the junction with Poole Road, Woking, to prevent the access to McDonald’s drive-through restaurant causing access problems to homes and businesses. and gridlock to the traffic in that area at busy times.’
SCC Officers agreed to continue to review the situation and to work with the Borough and McDonalds to try to find alternative solutions.
The Joint Committee noted that:
(i) Meetings were held prior to the reopening of the McDonald’s Drive-thru to discuss possible measures to minimise the impact of queuing traffic. (ii) No options could be identified for segregating McDonald’s traffic from traffic that was either passing along Goldworth Road or trying to access Morrison’s. (iii) Another meeting will be held to review the situation and identify any possible alternative routes to McDonald’s. (iv) The cost of any traffic management measures should not be borne by Surrey County Council Item 4b – petition to 'trial the reduction in speed limit to 20 mph in White Rose Lane, Mount Hermon Road, York Road and roads ancillary to those roads.' Members discussed at length the issues of the area and how to gather residents views, noting that the introduction of speed limits or mitigation measures could impact negatively on surrounding roads, and the fact that there were similar issues in other parts of the Town. Members also discussed that, subject to agreement by the Mount Hermon Borough and County Councillors, the Joint Committee could explore the possibility of using Neighbourhood Community InfrastructureLevy funds to design, consult upon and implement, if approved by consultation, speed restrictions (including a 20 mph zone) for Park Road and White Rose Lane. The Joint Committee were aware that this was contrary to the SCC speed limit policy, but did discuss whether an exception could be made, on the understanding that this did not set a precedent. The Joint Committee noted that: (i) It would be impractical to trial a 20mph speed limit in a road, as opposed to permanently reducing the speed limit, because the amount of work required for assessment, advertising and implementation, as well as the associated cost, is similar in both instances. (ii) White Rose Lane, Mount Hermon Road and York Road are all included in the Woking speed management plan. Speed surveys previously undertaken in both roads indicate a relatively good level of compliance with the speed limit but with speeds too high to permit a 20mph speed limit in accordance with Surrey County Council’s Speed Limit Policy. (iii) Residents’ concerns will be discussed with officers of the Speed Management Plan review group and new speed surveys will be requested to include Park Road. (iv) Vehicle speeds and road safety will continue to be monitored in White Rose Lane, Mount Hermon Road and York Road, as they are for all sites on the Woking speed management plan. (v) Petitions have previously been received for a 20mph speed limit along White Rose Lane in 2014 and 2017 ... view the full decision text for item 26/20 Minutes: ITEM 4A
Petition to 'review the traffic arrangements in Goldsworth Road at the junction with Poole Road, Woking, to prevent the access to McDonald’s drive-through restaurant causing access problems to homes and businesses and gridlock to the traffic in that area at busy times.’ Declarations of Interest: None Officers attending: Andrew Milne, Area Highways Manager, SCC Petitions, Public Questions, Statements: One petition as detailed. The petitioner, Lance Spencer attended the meeting to present the petition, raising the inconvenience to residents, Morrisons shoppers and the blocking of emergency access by queueing traffic.
The Area Highways Manager assured the petitioner that this had been very carefully considered in detail with WBC Officers, Surrey Police, Fire service and Road Safety. Since the petition was raised, the traffic had alleviated. Traffic modelling would not be warranted for a temporary issue that only occurs infrequently.
Councillors noted that McDonalds had taken steps to assist by allowing drive through customers to park up and await their food. Lockdown was due to lift at the beginning of April which would also improve the situation. Councillors would continue to review the situation and to work with McDonalds to try to find alternative solutions as the situation evolved. Woking Borough Council had a travel plan attached to the planning application, but this covered staff travel and not customer traffic. The County Council had raised issues at the planning stage, but these were not reasons to reject the planning application.
The Joint Committee noted that:
(i) Meetings were held prior to the reopening of the McDonald’s Drive-thru to discuss possible measures to minimise the impact of queuing traffic. (ii) No options could be identified for segregating McDonald’s traffic from traffic that was either passing along Goldworth Road or trying to access Morrison’s. (iii) Another meeting will be held to review the situation and identify any possible alternative routes to McDonald’s. (iv) The cost of any traffic management measures should not be borne by Surrey County Council ITEM 4B
Petition to 'trial the reduction in speed limit to 20 mph in White Rose Lane, Mount Hermon Road, York Road and roads ancillary to those roads.' Declarations of Interest: None Officers attending: Andrew Milne, Area Highways Manager, SCC Petitions, Public Questions, Statements: One petition as detailed Woking Borough Councillor Liam Lyons presented the petition which repeated a request from residents of White Rose Lane for speed reduction in that area. He outlined that other areas and London boroughs had different speed policies that allowed 20mph zones to be introduced. The road had no pavement and was used by school children.
Mr Carl Thomson, resident of the area and former Borough Councillor also spoke in support of the petition.
Members discussed at length the issues of the area and how to further gather residents views, noting that the introduction of speed limits or mitigation measures could impact negatively on surrounding roads, and the fact that there were similar issues in other parts of the Town. It was noted that the focus should ... view the full minutes text for item 26/20 |
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WRITTEN PUBLIC QUESTIONS
To answer any questions from residents or businesses within the Woking Borough area in accordance with Standing Order 14.2. Notice should be given in writing or email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.
One written question has been received and the question and answer given is attached. Additional documents: Minutes: Five written public questions were received and the full questions and written answers given were included in the agenda pack and later on the supplementary agenda:-
1. Linda Murray re Mcdonalds traffic (in addition to petition 4a) 2. Phil Stubbs re Brookwood Country Park 3. Adam Kirby re footpaths – safety and lighting 4. Kate Wright re footpaths and lighting 5. Marian Malcher re climate change
The additional questions asked and discussion were:
Question 1 – Ms Murray did not attend the meeting but Cllr Aziz spoke on her behalf and highlighted the issue of queueing traffic as discussed under item 4a – the petition.
Question 2 – Mr Stubbs did not attend the meeting but Cllr Hussain asked whether Cala homes could be encouraged to undertake these works.
Question 3 – Mr Kirby highlighted the low level anxiety regarding safety of footpaths. The last train from London into Woking arrived at 1am and the footpaths into Horsell were not alight at this hour. He urged that further work be undertaken on the short stretches of routes identified as a small amount of work would really assist with feelings of safety.
It was noted that this issue was being raised in a number of ways, including on social media and was of concern to local residents. It was agreed that each area needed to be looked at individually to find suitable solutions. |
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WRITTEN MEMBER QUESTIONS
To receive any written questions from members under Standing Order 13. The deadline for member questions is 12 noon four working days before the meeting.
2 questions have been received from Cllr Will Forster and the questions and responses given are attached. Additional documents: Minutes: 8 Written member questions were received and the full questions and answers given can be found on the agenda and the supplementary papers:
1. Cllr Will Forster re roads in Kingsmoor Park 2. Cllr Will Forster re speed limit on A320 in Barnsbury and Mayford 3. Cllr Will Forster re roads / resurfacing 4. Cllr Will Forster re pavement at Bonsey Close 5. Cllr Ann-Marie Barker re Safer Streets fund 6. Cllr Ann-Marie Barker re Active Travel 7. Cllr Ann-Marie Barker re Bus services 8. Cllr Graham Chrystie re school places in Woking
The points discussed and additional questions raised were:-
Question 1 – A further update was given and it was noted that the development in question had a number of outstanding “snagging” items to be completed before the final inspection could be be made – the roads therefore, at present, remain unadopted by SCC Highways.
Questions 3 – As Whitmore Lane is to be resurfaced, is this an opportunity to make improvements on the grounds of safety?
Question 5 – It was noted that the criteria for applications – including crime figures were set by central government and this was available on their website
Question 8 – The Officer was thanked for a very comprehensive response. Concerns were raised around schools having different policies for siblings. It was noted that Hoe Valley school was working above capacity and further clarification on this would be sought.
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To report progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2020/21 financial year.
To provide an update on the latest budgetary position for highway schemes and revenue maintenance.
To agree authority is delegated to the Area Highways Manager to agree the capital works programme for 2021/22 in consultation with the Chairman and Vice Chairman
Additional documents: Decision: The Woking Joint Committee agreed to: i) Note the progress with schemes and revenue funded works for the 2020/21 financial year. ii) Note the budgetary position. iii) Note that a further Highways Update will be brought to the next meeting of this Committee. iv) Agree the proposed capital works programme for 2020/21, shown in Table * and as agreed at the informal meeting of the Woking Joint Committee on 10 March 2021.
v) Agree that authority is delegated to the Area Highways Manager to allocate the £100,000 capital maintenance budget to support the implementation of the capital maintenance programme for 2021/22.
vi) Authorise the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chairman, Vice Chairman, and Divisional Members where necessary.
Reasons for decisions
The decisions are made to enable progression of all highway related schemes and works.
Minutes: The AHM highlighted the report and welcomed questions from Members. It was noted that the Horsell 20mph scheme was listed at £32,000 but it was believed that this was also subject to additional CIL funding. Councillors were keen that CIL money be used to benefit local communities and that this could include Highway improvements, if appropriate. The Woking Joint Committee agreed to: i) Note the progress with schemes and revenue funded works for the 2020/21 financial year. ii) Note the budgetary position. iii) Note that a further Highways Update will be brought to the next meeting of this Committee. iv) Agree the proposed capital works programme for 2020/21, shown in Table * and as agreed at the informal meeting of the Woking Joint Committee on 10 March 2021.
v) Agree that authority is delegated to the Area Highways Manager to allocate the £100,000 capital maintenance budget to support the implementation of the capital maintenance programme for 2021/22.
vi) Authorise the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chairman, Vice Chairman, and Divisional Members where necessary.
Reasons for decisions
The decisions are made to enable progression of all highway related schemes and works.
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The Community Infrastructure Levy (CIL) Sub Group was set up in December 2020. To date, the Sub Group has met on three occasions to determine a total of four applications. Of the four applications, three were approved and one has been referred to this meeting of the Joint Committee for determination because of the amount requested (£15,000).
Additional documents: Decision: Woking Joint Committee:
(i) Noted the applications determined by the Sub Group and its decisions to date. (ii) Agreed the Hook Heath CIL application for £15,000. Reasons for decisions: To keep the Joint Committee informed of the decisions of the Sub Group and the applications to date and to agree the one application that was above the limit of the group.
Minutes: Councillors noted the Hook Heath CIL application and thanked the residents involved in putting the bid together. It was noted that the process was working well for small applications and that County and Borough Councillors were working together to progress these. Cllr Chrystie stated that this had worked very well for Pryford Cricket club which was a very good example of a community project. Ernest Amaoko was thanked for his input to the sub group.
Woking Joint Committee:
(i) Noted the applications determined by the Sub Group and its decisions to date. (ii) Agreed the Hook Heath CIL application for £15,000. Reasons for decisions: To keep the Joint Committee informed of the decisions of the Sub Group and the applications to date and to agree the one application that was above the limit of the group.
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DECISION AND ACTION TRACKER
To review the decision tracker.
Additional documents: Minutes: The decision tracker was noted.
It was noted that the taxi rank bays in the town were still listed as outstanding and Councillor Kemp stated that he had been working with Borough Officers around the mix of disabled bays and taxi bays at the station. This would remain on the decision tracker until resolved. |
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Members are asked to note the forward plan for 2021 and to comment / provide suggestions for future agenda items.
Additional documents: Minutes: The forward plan was noted. Cllrs were keen that the cycling item be discussed in due course.
Government guidance was that meetings should resume to in person meetings, so Officers were working on making this happen safely for the June meeting. |