Agenda and draft minutes

Extraordinary Meeting, Resident Experience Board - Thursday, 9 March 2017 1.00 pm

Venue: Council Chamber, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions

Contact: Dominic Mackie or Sharmina Ullah 

Media

Items
No. Item

11/17

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    To note any apologies for absence.

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    Minutes:

    Apologies were received from Alan Young and John Orrick. Richard Wilson substituted for the vacancy left by Denise Saliagopoulos.

12/17

MINUTES OF THE PREVIOUS MEETING: 2 FEBRUARY 2017 pdf icon PDF 162 KB

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    To agree the minutes as a true record of the meeting.

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    Minutes:

    The minutes from the previous meeting, 2 February2017 were agreed as a true and accurate record.

13/17

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

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    Minutes:

    There were no declarations of interest registered.

14/17

QUESTIONS AND PETITIONS

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    To receive any questions or petitions.

     

    Notes:

    1.    The deadline for Member’s questions is 12.00pm four working days before the meeting, Friday 3 February 2017.

    2.    The deadline for public questions is seven days before the meeting Thursday 2 February 2017.

    3.    The deadline for petitions was 14 days before the meeting, and no petitions have been received.

     

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    Minutes:

    There were no questions or petitions received.

15/17

RESPONSES FROM THE CABINET TO ISSUES REFERRED BY THE SCRUTINY BOARD

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    There are no responses to report.

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    There were no responses from  the Cabinet to issues referred.

16/17

RECOMMENDATION TRACKER AND FORWARD WORK PROGRAMME pdf icon PDF 149 KB

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    The Board is asked to monitor progress on the implementation of recommendations from previous meetings, and to review its Forward Work Programme.

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    Minutes:

     

    Key points raised during the discussion:

     

    1. The Chairman informed the Board that a response was received from the Health and Wellbeing Board in relation to REB 50/2016 (attached as Annex A), where the Health and Wellbeing Board were recommended to investigate the viability of staff or volunteers to be available at GP surgeries to speak to vulnerable residents to promote Safe and Well Visits and other preventative initiatives.

     

    1. The Health and Wellbeing Board advised that the role of the Board was to set the strategic direction of health and social care delivery in the County and this precludes it from becoming involved in the specifics of service delivery. Therefore, the Board was unable to progress the recommendation. Instead the Board suggested that Surrey Fire and Rescue Service discussed the possibility of making staff or volunteers available at GP surgeries.

     

    1. The Chairman advised that the Surrey Fire and Rescue Service item was taken off the agenda as a result of recent decisions by Cabinet and would be on the Forward Work Plan for after the elections.

     

    1. The Chairman informed the Board that he would submit a question to Cabinet requesting clarification on how the resultant financial pressure of approximately £900k per year that keeping Staines fire station open until the completion of the new Fordbridge fire station would be managed; and whether this pressure would remain with the Surrey Fire and Rescue Service or another Council service.

     

17/17

SURREY LOCAL FLOOD RISK MANAGEMENT STRATEGY AND COMMUNITY RESILIENCE pdf icon PDF 132 KB

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    Purpose of the report: Policy Development

     

    A review of Objective 5 in Surrey County Council’s refreshed Flood Risk Management Strategy and how Community Resilience will help and impact on communities at risk in Surrey.

     

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    Minutes:

    Witnesses:

     

    Tom Pooley, Flood Risk and Network Resilience Specialist

    Tor Peebles, Flood Risk Management Strategy and Partnerships Team Leader

    James Painter, Community Partnerships Manager

    Tabitha Whitcombe, Community Flood Resilience Project Officer, National Flood Forum

    John Furey, Cabinet Member for Highways, Flooding and Transport

     

    Declarations of interest:

     

    None

     

    Key points raised in the discussion:

     

    1. Officers introduced the report by way of a presentation (attached as Annex B) and informed the Board that under the Flood and Water Management Act 2010 the Council had a duty, in its capacity as the lead local flood authority, to maintain, monitor and develop and apply a Local Flood Risk Management Strategy (LFRMS).

     

    1. It was noted that the strategy as a whole was previously reviewed by the Economic Prosperity, Environment and Highways Board on October 2016. However today the focus was on Objective 5 of the Strategy on Community Resilience.

     

    1. Objective 5 of the Local Flood Risk Management Strategy (LFRMS) states that the residents of Surrey would be supported to improve community resilience. Local people would be empowered to reduce the risk of flooding on both an individual and community level.

     

    1. It was noted that the Council was responsible for managing flood risk from ordinary watercourses; watercourses that do not form part of a main river. In addition, the Council’s duties include managing flood risk from groundwater and surface water, and highway drainage excluding those maintained by Highways England. However, it was noted that the council did not have a statutory duty to maintain these and funding in this area had reduced significantly to proactively sustain them.

     

    1. It was explained that flood alleviation schemes were also a priority for the Council and were mainly funded with flood defence grants and aid funding by Central Government.

     

    6.    The service highlighted that the authorities responsible for the work within the County included District and Borough Councils, the Environment Agency and water companies.

    7.    The Board were informed that Objective 5 of the LFRMS was created to develop the relationship between the Risk Management Authorities and communities affected by flooding in order to establish successful engagement with a partnership approach.

    1. Officers provided a definition for the term resilient community which was described by the Cabinet Office lead for community resilience, Max Brody as one where communities, businesses and individuals are empowered to harness local resources and expertise. This enables them to help themselves and their communities to prepare, respond and recover from disruptive challenges and to adapt to long term environmental changes.

     

    1. It was explained that Surrey Prepared was a Surrey wide multi-agency partnership formed in response to winter floods in 2013/14, whose approach was community led and offered information, training and funding, with an aim for effective support to communities within Surrey to become more resilient through a coordinated multi-agency approach. This would involve sharing best practice, promoting joint working, developing key information and establishing mutual support networks for resilient communities.

     

    1. It was reported that Surrey Prepared was made up of a wide membership including the Emergency  ...  view the full minutes text for item 17/17

18/17

DATE OF NEXT MEETING: 7 JUNE 2017

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    The next meeting of the Board will be held on Wednesday 7 June 2017 at 10:00am  in the Ashcombe Suite, County Hall, Kingston upon Thames.

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    Minutes:

    The next full public meeting will be held on Wednesday 7 June 2017, in the Ashcombe Suite, County Hall.