Agenda and decisions
PDF 178 KBVenue: Room G44, County Hall, Kingston Upon Thames, KT1 2DN
Contact: Andrew Baird
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.
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PROCEDURAL ITEMS
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Members' Questions
The deadline for Members’ questions is 12pm four working days before the meeting (12/10/2016). |
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Public Questions
The deadline for public questions is seven days before the meeting (11/10/2016). |
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Petitions
The deadline for petitions is 14 days before the meeting, and no petitions have been received. |
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This report seeks approval to award: a. a framework agreement for the benefit of the Council and other participating authorities b. a subsequent award of a call off contract for Surrey County Council against the above framework for the provision of salting and snow clearance services for operational and estate sites to commence on 10 November 2016 as detailed in the recommendations as the current arrangements expire on 31October 2016.
Decision: The Cabinet Member for Business Services and Resident Experience agreed to:
1. authorise the award of a framework agreement to NGS corporation Plc for two years from 10 November 2016 with an option to extend for two periods of one year each following consultation of the financial details contained within the Part 2 report; and 2. enter an immediate call off contract under the framework agreement placed with NGS Corporation for the benefit of Surrey County Council with an estimated maximum annual value of £240,000 (cost dependent on weather conditions during the winter season) for a two year contract term with an option to extend for the contract for two periods of one year each, noting that the value of the contract during the full four year term shall not exceed £960,000.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART 2 – IN PRIVATE
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AWARD OF FRAMEWORK AND CONTRACT FOR THE PROVISION OF SALTING AND SNOW CLEARANCE SERVICES FOR SURREY COUNTY COUNCIL BUILDINGS AND OTHER USERS
This Part 2 report contains information which is exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).
The information contained in this report may not be published or circulated beyond this report and will remain sensitive for the length of the contract.
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