Agenda and minutes
PDF 372 KBContact: Joss Butler
Media
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Additional documents: Minutes: None recevied. |
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MINUTES FROM THE PREVIOUS MEETING: 5 August 2021
To agree the minutes as a true record of the meeting. Additional documents: Minutes: The minutes were agreed as an accurate record of the meeting. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Additional documents: Minutes: None. |
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QUESTIONS AND PETITIONS
Due to the Covid-19 pandemic all questions and petitions received will be responded to in writing and will be contained within the minutes of the meeting.
To receive any questions or petitions.
Notes:
1. The deadline for Member’s questions is 12.00pm four working days before the meeting (19 November 2021). 2. The deadline for public questions is seven days before the meeting (18 November 2021) 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received. Additional documents: Minutes: There were none. |
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SURREY LOCAL FIREFIGHTERS' PENSION BOARD ACTIONS AND RECOMMENDATIONS TRACKER
The Board to agree the actions and recommendations tracker. Additional documents: Minutes: Witnesses: Sally Wilson, Head Of Data, Digital & Special Projects
Key points raised during the discussion:
Actions/ further information to be provided:
A5/21 (update) – For Head of Data, Digital & Special Projects to consider options for pensions training for Spring 2022.
Recommendations:
The Board noted the Actions and Recommendations Tracker.
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Scheme Management Update Report
The Board has requested an update on Scheme management activities. Additional documents: Minutes: Witnesses: Sally Wilson, Head of Data, Digital & Special Projects
Key points raised during the discussion:
A. That the self-service portal was now live and that all users should have received their activation keys. The Board also noted that the service had received positive feedback on the portal. B. The Service was currently considering the Memorandum of Understanding from the Local Government Association and the Fire Brigade Union on Immediate Detriment Remedy. The Board noted that a decision would follow the risk assessment. C. In regards to 10% Pensionable Allowance, letters would be circulated to priority 1 & 2 cohorts by the end of December 2021. The Board also noted that a further cohort, firefighters that retired prior to 2014, would be contacted at a later stage.
Actions/ further information to be provided:
None.
Recommendations:
The Board noted the report.
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XPS Administration - Surrey Fire and Rescue Service Pension Board Report
To consider the Surrey Fire and Rescue Service Pension Board Report. Additional documents: Minutes: Witnesses: Paul Mudd, XPS Sally Wilson, Head of Data, Digital & Special Projects
Key points raised during the discussion:
A. That XPS felt the transition to XPS went well. B. That many checks had taken place to ensure the data was transferred from the service correctly. C. Provided a brief overview of XPS as a business as well as a run through of the staff within the XPS team. D. An overview of the common data analysis E. Provided an overview of the completed cases as noted in the report.
Actions/ further information to be provided:
A7/21 - For the Head of Data, Digital & Special Projects to work with XPS to use a tracing service to confirm addresses for those past retirement or within two years of retirement. A8/21 – For XPS to provide a continuing update on the clearing of outstanding tasks inherited in the transfer to XPS. A9/21 – For XPS to provide an update on the suggestions for improvements in the self-service portal, and on the help line backlog.
Recommendations: ... view the full minutes text for item 71/21 |
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XPS - Immediate Detriment Framework Report and Analysis
To note the XPS - Immediate Detriment Framework Report and Analysis. Additional documents: Minutes: Witnesses: Paul Mudd, XPS Sally Wilson, Head of Data, Digital & Special Projects
Key points raised during the discussion:
1. The representative from XPS introduced the report and provided a brief summary on Immediate Detriment Framework as outlined in the report.
Actions/ further information to be provided:
None.
Recommendations:
The Board noted the report.
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Admin Bulletin Update
The Pensions Board has adopted a procedure to ensure that any FPS Bulletins released by the LGA are reviewed and any necessary actions are noted and tracked through to completion. Additional documents: Minutes: Witnesses: Sally Wilson, Head of Data, Digital & Special Projects
Key points raised during the discussion:
1. The Head of Data, Digital & Special Projects introduced the report and stated that the bulletins had been included for members’ information.
Actions/ further information to be provided:
None.
Recommendations:
The Board noted the report.
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To note the risk register. Additional documents: Minutes: Witnesses: Sally Wilson, Head of Data, Digital & Special Projects
Key points raised during the discussion:
Actions/ further information to be provided:
None.
Recommendations:
The Board noted the report.
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Any Other Business
The Board to note any other business. Additional documents: Minutes: There was none. |
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Additional documents: Minutes: Resolved: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
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Surrey Firefighter Pension Scheme Migration - Project Close Report
To consider the project close report. Minutes: Witnesses: Sally Wilson, Head of Data, Digital & Special Projects
Key points raised during the discussion:
Actions/ further information to be provided:
None.
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DATE OF THE NEXT MEETING
To note the date of the next meeting (13 January 2022). Additional documents: Minutes: The Board noted the date of the next meeting as 13 January 2021. |